Landscape Management Services to DOS Historic Sites

The Department of State for the State of Florida is soliciting Landscape Management Services for six historic sites including Mission San Luis, The Grove Museum, Knott House, Brokaw-McDougall House, Gov. Martin/Merritt Drive, and Velda Mound under solicitation DOS-RFP-25/26-001, with a response deadline of April 30, 2026. The contract requires physical submission of bids only, with no electronic filings permitted, and all respondents must attend mandatory pre-bid site visits at each location they intend to serve, a condition for bid responsiveness. The base contract term is three years beginning July 1, 2026, with three one-year option periods available, potentially extending performance through June 30, 2032. The annual contract value is capped at $115,000, with total potential value up to $690,000 over the full term. Vendors must submit pricing for the entire three-year base period in Attachment C, including projected CPI-based increases for all years beyond the first and for any option periods. Each site will have its own contract, and multiple awards across sites are possible. Performance requirements include monthly irrigation system inspections at all sites except Velda Mound, routine turf and landscape bed maintenance, and repair services billed at pre-approved hourly rates. Strict operational restrictions apply, particularly at The Grove Cemetery, where only push mowers are allowed and line trimmers are prohibited to protect historic markers. Required bid attachments include the Statement of Work (Attachment B), Price Proposal Sheet (Attachment C), a bid bond, W-9 form, and proof of insurance. The solicitation does not incorporate Federal Acquisition Regulation clauses; instead, contractual obligations are defined through state-specific attachments and addenda, which clarify key requirements such as equipment use and pricing structure. Bids must be delivered physically to the R.A. Gray Building in Tallahassee, Florida, and no electronic submissions via My FL Market Place are accepted. The Department of State retains the right to inspect and accept services on-site at each location, with no formal inspection standards beyond compliance with site-specific rules and performance-based expectations. No COTR, COR, or detailed evaluation factors are provided in the available documents, and no socioeconomic set-asides or certifications are required beyond FEID and business entity type for bid acknowledgment.