Landscaping/Groundskeeping Services

This procurement is a Request for Quotation for Landscaping and Groundskeeping Services under a Total Small Business Set-Aside as defined by FAR 19.5, with the NAICS code 561730, exclusively reserved for small businesses. The contract, issued by the Department of Justice’s Office of Acquisition Management, requires comprehensive grounds maintenance at a facility in Fort Worth, Texas, including mowing, edging, raking, trimming, irrigating, fertilizing, weeding, insect and disease control, seeding, debris removal, and seasonal color bed upkeep. Critical operational requirements include winterizing the irrigation system in late October and priming it for seasonal start-up in late April, with all work held to commercial landscaping standards and guaranteed for one year post-acceptance by the Aviation Division. The contract structure includes a one-year base period beginning August 1, 2026, and four one-year option periods extending through July 31, 2031, with pricing submitted for each period via Attachment VIII. Proposals must be submitted electronically by July 15, 2026, in two volumes: a 25-page executive summary and technical specification, and an unrestricted business/price quotation, both on company letterhead and including required identifiers such as UEI, CAGE code, and SAM certifications. The evaluation will follow a best-value approach, prioritizing corporate capability, technical understanding, staffing approach, and past performance—collectively more important than price—with cost becoming decisive only if technical offerings are substantially equivalent. Contractors must comply with stringent personnel security protocols, including eligibility for access to classified information and protected data such as PII and CUI, and must not bill for recruiting or screening costs directly. All subcontracting requires written approval, and the contractor must maintain a robust security program, report personnel changes immediately, and undergo mandatory reinvestigations every five years for public trust positions. Invoicing must be sent via email to Invoice.Aviation@dea.gov, including CLIN totals, service dates, and TIN, with final invoices marked as such and sent to the Contracting Officer. The contract enforces compliance with the Prompt Payment Act, prohibits unauthorized obligations under the Anti-Deficiency Act, and requires adherence to FAR clauses covering labor standards, trafficking in persons, ethics, employment eligibility, accelerated payments for small business subcontractors, and records retention for three years post-settlement. Additional attachments detail sprinkler schedules, quality control forms, facility access procedures, and performance