Large spot air-conditioner

This solicitation seeks the procurement and installation of a large spot air-conditioning system, specifically the Daikin MR Engineering Co., Ltd. model TTIM560BA "COOL PARTNER," along with associated ducting components and a duct branch chamber installation, all to be delivered and performed at USN SRF-JRMC Sasebo, Japan. The contract is awarded on a firm fixed price basis under a commercial items solicitation framework, with pricing expressed in U.S. dollars but payment made in Japanese yen using the FY26 budget exchange rate of JPY 150.4415 per USD 1.00. Performance is scheduled between June 1, 2026, and November 27, 2026, and delivery must comply with MIL-STD-130 for unique item identification and MIL-STD-129 for shipment and packaging, including machine-readable labeling and compliance with hazardous materials labeling standards. The contract incorporates multiple FAR and DFARS clauses, including provisions for accelerated payments to small business subcontractors, prohibitions on unmanned aircraft systems from certain foreign entities, and the requirement to inform employees of whistleblower rights. Only entities duly authorized to conduct business in Japan are eligible to compete, and contractors outside Japan are categorically ineligible for award. Offerors must provide official documentation issued by the Government of Japan, such as a certificate of incorporation or business license, and must have an active System for Award Management (SAM) registration with a Japanese physical address. All offerors must complete annual representations and certifications in SAM, including socioeconomic status, unique entity identifier, and compliance with defense-specific requirements such as the prohibition on covered defense telecommunications equipment. The Government will evaluate offers based on price and other factors, with award going to the most advantageous proposal, but only after passing two mandatory gates: authorization to perform in Japan and domestic preference for U.S.-made or designated country end products. Invoicing must be processed through Wide Area Workflow using the Invoice 2in1 format, with payments directed to HQ0721 under DoDAAC N62649. Contractors must comply with Federal security standards, operations security protocols including mandatory OPSEC training, and must flow down requirements to subcontractors accessing federal facilities. All submissions must be received by May 26, 2026, at 10:00 AM local time via email to the designated point of contact, with required form blocks completed and signatures provided.