Laundry Services – Rental and Cleaning (QC)

The Canadian Food Inspection Agency is soliciting laundry services for the rental, cleaning, delivery, and pickup of protective clothing and related items for approximately 600 employees across 31 sites in Quebec, excluding the National Capital Region, encompassing offices, laboratories, slaughterhouses, and processing establishments. The contract, issued under solicitation number 2026-00137, is structured as a Request for Proposal with a base term running until March 31, 2028, and includes four optional one-year extension periods that the government may exercise at its sole discretion, provided written notice is given at least 30 days prior to expiration. The work must be performed in French and organized across eight geographic sectors within Quebec, with all garments and items required to meet specific industrial hygiene standards including exact specifications for fabric, color, pockets, anti-static features, and full size ranges. All items must be delivered clean, dry, pressed, folded or hung, bagged, and grouped by size and workplace, with packaging materials required to be reusable, returnable, or recyclable, except for packaging tape and specialized packaging used for technical requirements like temperature control. The evaluation is based on a weighted scoring system where technical merit accounts for 70% of the total score, assessed against 55 points with mandatory criteria listed in Annex C requiring a minimum of 45 points to be considered compliant, and price accounts for the remaining 30%, evaluated exclusively in Canadian dollars inclusive of delivery, customs duties, and excise taxes but excluding applicable taxes. All proposals must be submitted in three distinct sections—technical, financial, and administrative forms—and must include completed Offer Submission and Offeror Declaration Forms, along with a Procurement Business Number. Offers must remain valid for 90 days after the closing date, which is August 17, 2026. Contractors must comply with Canada’s Code of Conduct for Procurement, anti-forced labor requirements, international sanctions, and must not pay any contingency fees. The contractor is responsible for maintaining complete records of costs and operations for seven years after final payment and must designate an Account Manager as the primary liaison for inventory, reporting, and coordination. Invoicing must be submitted per delivery, tied to signed delivery and collection slips, with payment made within 30 days of receipt of a conforming invoice. All work remains subject to inspection and acceptance by Canada without relieving the contractor of liability for defects, and the contractor must provide proof of legal capacity