Laundry Services Requirement

GENERAL INFORMATION The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg 804, Maxwell AFB, AL 36112, has a requirement to purchase items as described in the below Schedule of Supplies/Services. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This requirement is issued as a request for quote (Reference-Number: F2XJA22153AK01) The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2005-58 (18 May 2012) and the Defense Federal Acquisition Regulation Supplement (DFARS) change notice 20120522. It is the contractor's responsibility to become familiar with applicable clauses and provisions. A Firm Fixed Priced Award is anticipated to be made as a result of this solicitation: IMPORTANT NOTE: THE GOVERNMENT IS ONLY SOLICITING FOR SMALL BUSINESSES WITH NAICS CODE: 812320. ONLY THOSE WITH THIS NAICS CODE, REGISTERED IN THE CENTRAL CONTRACTING REGISTER AT THE TIME OF PROPOSAL, MEET THE CRITERIA LISTED IN THE EVALUATION CRITERIA, AND CONSIDERED A SMALL BUSINESS BY THE SMALL BUSINESS ADMINISTRATION WILL BE CONSIDERED FOR AWARD. NATURE OF ACQUISITON: Air University Headquarters has a requirement to purchase the below listed items. The Schedule of Supplies/Services provides all items and quantities required. This procurement will be awarded under Simplified Acquisition Procedures as a 100 percent set-aside for small business. SCHEDULE OF SUPPLIES/SERVICES: This acquisition is for the purchase of the following items: CLIN 0001 - Laundry service for Airmen Battle Uniforms (ABUs) and undergarments QTY: 60,000 lbs CLIN 0002 - Laundry services for comforters QTY: 3,000 lbs DESCRIPTION OF REQUIREMENTS: CLIN 0001 - Laundry service shall be as follows: a. Pick-up from a central location; Laundry will be located in individual green laundry bags b. Wash, dry, fold, and place clean items back in green bag c. Drop clean clothes of at previous central location the following day CLIN 0002 - Laundry service shall be as follows: a. Pick-up from central location b. Wash and dry comforters c. Roll clean comforters and wrap in cellophane d. Deliver comforters to central location DELIVERY SCHEDULE: CLIN 0001: Laundry will be picked up for the first time one business day after date of award through 15 August 2012. Laundry will be picked up every 24 hours. Laundry will be delivered no later than 24 hours after pick-up. The period of performance will be the date of award to 16 August 2012. CLIN 0002: Laundry will be picked up for the first time one business day after date of award through 3 Aug 2012. Laundry will be picked up every two weeks. Laundry will be delivered no later than 24 hours after pick-up. The period of performance will be the date of award to 5 August 2012. QUOTATION PREPARATION INSTRUCTIONS To ensure timely and equitable evaluation of quotes, offerors must comply with the following instructions. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ. a. The offeror must accede to all solicitation requirements, including technical, and the terms and conditions by submitting the following statement with your response to this solicitation: "I accede to all of the requirements of this synopsis/solicitation, including specifications (CLIN 0001 - 0002), and terms and conditions." b. FAR 52.212-1 Instructions to Offerors-Commercial applies to this acquisition. c. Offerors must include a completed copy of the provision at FAR 52.212-3, Alternate I and DFARS 252.212-7000 Offeror Representations and Certifications - Commercial Items d. Offerors must provide a unit price and extended price for all items referenced in the "SCHEDULE OF SUPPLIES/SERVICES" on company letterhead. e. Interested parties capable of providing the requirement must submit a written quote to include discount terms, tax identification number, cage code, and DUNS. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the DoD Central Contractor Registration (CCR) database, no exceptions. To register, please visit http://www.ccr.gov/ or by calling +1 (555) 000-0000. To receive payment after award the awardee must be registered in Wide Area Workflow prior to contract award. To register, please visit https://wawf.eb.mil/, if technical support is required please see the following options: - E-mail: contact@example.gov - Continental U.S.: +1 (555) 000-0000 IMPORTANT NOTE: Neither Multiple Offerors nor Multiple Awards will be considered. A single award is anticipated to be made in the resultant contract. CRITERIA FOR AWARD In order to be considered for award for this requirement, all offerors must: a. Be registered in CCR with the NAICS code 812320. b. Accede to all requirements of the synopsis/solicitation. c. Have the ability to pick-up and deliver laundry as listed in the delivery schedule. d. Be considered a small business by the SBA. e. Be listed in the Online Representations and Certifications site, http://orca.bpn.gov/, or fill out the clauses FAR 52.212-3 with Alternate I and DFARS 252.212-7000, listed at http://farsite.hill.af.mil/ and return with quote. CONTRACT TERMS AND CONDITIONS: The following clauses and provisions apply: By reference: 52.204-7 - Central Contractor Registration 52.212-1 - Instruction to Offerors 52.212-4 -- Contract Terms and Conditions -- Commercial Items 252.204-7004, Alternate A, Central Contractor Registration 252.237-7013, Instruction to Offerors (Bulk Weight) By Full Text: FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ (End of Provision) 52.252-2 - Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ (End of Clause) 52.212-3 -- Offeror Representations and Certifications -- Commercial Items. (Apr 2012) Please see "Attachment 2" for FAR 52.212-3 with its Alternate I if you are not registered in the Online Representations and Certifiecations Application website. Please complete and return with the submission of your bid. FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (May 2012) applies to this requirement, specifically the clauses listed below. Commercial Items, and the following additional FAR clauses under paragraph (b) are applicable: 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Dec 2010) 52.219-6, Notice of Total Small Business Aside (Nov 2011) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) 52.222-3, Convict Labor (June 2003) 52.222-21, Prohibition of Segregated Facilities (Feb 1999) 52.222-26, Equal Opportunity (Mar 2007) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011). 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct. 2003) Commercial Items, and the following additional FAR clauses under paragraph (b) are applicable: 52.222-41, Service Contract Act of 1965 (Nov 2007) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) 52.222-42 -- Statement of Equivalent Rates for Federal Hires (May 1989) In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class; Class Name; Monetary Wage -- Fringe Benefits 1101; General Business And Industry; $13.46 Hourly (End of Clause) 252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law. See Class Deviation 2012-O0004, Prohibition Against Contracting With Corporations That Have an Unpaid Delinquent Tax Liability or a Felony Conviction under Federal Law, dated January 23, 2012. http://www.acq.osd.mil/dpap/policy/policyvault/USA007336-11-DPAP.pdf/ Please see link above and fill out all applicable information. DFARS 252.212-7000 Offeror Representations and Certifications--Commercial Items Please see "Attachment 3" for DFARS 252.212-7000 if you are not registered in the Online Representations and Certifiecations Application website. Please complete and return with the submission of your bid. DFARS 252.212-7001 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (May 2012) applies to this acquisition, and specifically the following clauses under paragraphs (a) and (b) are applicable: 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.232-7003, Electronic Submission of Payment Requests (MAR 2008) 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (NOV 2010) 252.247-7023, Transportation of Supplies by Sea (MAY 2002) Alternate III (MAY 2002) of 252.247-7023 DFARS 252.237-7014 Loss or Damage (Count of Articles) (DEC 1991) a) The count-of-articles will be- (1) The count of the Contracting Officer; or (2) The count agreed upon as a result of a joint count by the Contractor and the Contracting Officer at the time of delivery to the Contractor. (b) The Contractor shall- (1) Be liable for return of the number and kind of articles furnished for service under this contract; and (2) Shall indemnify the Government for any loss or damage to such articles. (c) The Contractor shall pay to the Government the value of any lost or damaged property using Federal supply schedule price lists. If the property is not on these price lists, the Contracting Officer shall determine a fair and reasonable price. (d) The Contracting Officer will allow credit for any depreciation in the value of the property at the time of loss or damage. The Contracting Officer and the Contractor shall mutually determine the amount of the allowable credit. (e) Failure to agree upon the value of the property or on the amount of credit due will be treated as a dispute under the Disputes clause of this contract. (f) In case of damage to any property that the Contracting Officer and the Contractor agree can be satisfactorily repaired, the Contractor may repair the property at its expense in a manner satisfactory to the Contracting Officer, rather than make payment under paragraph (c) of this clause. (End of clause) ALTERNATE I (DEC 1991) add the following paragraphs (c), (d), and (e) to the basic clause: (c) Before the Contractor picks up articles for service under this contract, the Contracting Officer will ensure that- (1) Each bag contains only articles within a single bag type as specified in the schedule; and (2) Each bag is weighed and the weight and bag type are identified on the bag. (d) The Contractor shall, at time of pickup-(1) Verify the weight and bag type and record them on the delivery ticket; and (2) Provide the Contracting Officer, or representative, a copy of the delivery ticket. (e) At the time of delivery, the Contractor shall record the weight and bag type of serviced laundry on the delivery ticket. The Contracting Officer will ensure that this weight and bag type are verified at time of delivery. AFFARS 5352.201-9101 OMBUDSMAN APR 2010 (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM or AFISRA ombudsmen, Primary: Primary: Mr. David Jones, Deputy Chief, Contracting Division, HQ AETC/A7K; Alternate: Mr. Stephen Smith, Chief, Acquisition Support Branch, HQ AETC/A7KA; Address: 2035 First Street West, Ste 1, Randolph AFB TX 78150-4324; Telephone Numbers: (210) 652 - 7907 or +1 (555) 000-0000; Facsimile Number: +1 (555) 000-0000; and E-mail Addresses: contact@example.gov or contact@example.gov. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number +1 (555) 000-0000, facsimile number +1 (555) 000-0000. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) Special Instruction 114 REQUIRED POSTERS (FEB 2003) Please utilize the following website to access and download as appropriate EEO posters, Service Contract posters, and disability posters required in accordance with 52.222-26, 52.222-41, and 52.222-36 respectively. http://www.dol.gov/osbp/sbrefa/poster/main.htm (End of Clause) Special Instruction 119 WAWF-ELECTRONIC SUBMISSION OF INVOICE JAN 2007 Reference DFAR Clause 252.232-7003 "ELECTRONIC SUBMISSION OF PAYMENT REQUESTS." Invoices shall be submitted and accepted using Wide Area Workflow (WAWF) web-based system at https://wawf.eb.mil. For information on WAWF including web-based training, visit the web-site and click on "About WAWF". The web-site also contains detailed instructions for setting up your computer to achieve the best results with the system. If you have additional questions contact the WAWF-RA Customer Helpdesk at +1 (555) 000-0000, Option 2 The following information codes will be required to submit your invoices correctly through WAWF: SELECT TYPE OF INVOICE: Contract Specialist/Administrator select only one (1) of the following: Invoice and Receiving Report (Combo) (Creates two documents, an Invoice and a Receiving Report, within one data entry session (Combo). Creating both documents at the same time, rather than separately, is recommended. Construction Invoice (Creates a Construction Payment Invoice from a contract for construction. Both an Inspector and a Contracting Officer must review and accept). Contract Number: Block 2 of the SF1449 Form (If this is a GSA Delivery Order award, enter the GSA NUMBER) Delivery Order: Block 4 of (Order Number) of SF1449 No Dashes - (if applicable) Pay DoDAAC: Block 16a (Payment will be made by) of SF1449 - Pay DoDAAC code is used to route documents to the Defense Finance Accounting office responsible for payment. The accounts payable mailing address can be located in Block 18a of SF1449. You can easily access payment information using the DFAS web site at http://www.dod.mil/dfas. Your contract/purchase order number or invoice will be required to inquire status of your payment. Issue by DoDAAC: Block 9 (Issued by) of SF1449. Contracting office that issued your contract - WAWF uses the code to route the document to the base. Admin DoDAAC: Block 16 (Administered by) of SF1449) Ship-To Code: Block 15 (Deliver To) of SF1449 - This is a crucial piece of information. It will be different for almost every contract issued. Ship-From Code: Not a required field for Air Force contracts. Inspected by DoDAAC: Block 15 (Deliver to) of SF1449 - If an inspection is called for in the document, then you must provide the DoDAAC/Ext this code identifies the inspector. Service Acceptor: Block 15 (Deliver to) of SF1449 - It is used to route documents to receiving service acceptor in WAWF. LPO DoDAAC/Ext: Not a required field for Air Force contracts. ADDITIONAL E-MAIL NOTIFICATIONS: The VENDOR and the DFAS Office will automatically receive a notice; after clicking SUBMIT WAWF will prompt for additional email submissions. The following E-Mail addresses MUST be input in order to prevent delays in processing: Receiver/Acceptor: contact@example.gov Contract Specialist: contact@example.gov Contracting Officer: contact@example.gov l In addition to the requirement of this local clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests. (End of Clause) Wage Determination (June 2012) Please see "Attachment 4" for the wage determination information for this requirement. Responses to this notice shall be provided in writing to: SrA Shana Byrd, at contact@example.gov. All inquiries/responses to this notice must be received by 4:00 p.m Central Daylight Savings Time (CDST) on 26 June 2012. Email is the preferred method. Points of Contact: - SrA Shana L. Byrd, Contract Specialist, Phone +1 (555) 000-0000, Fax +1 (555) 000-0000; or - Mrs. Kimberly Knott, Contracting Officer, Phone +1 (555) 000-0000.