Lawn Maintenance at all properties in Southern Dauphin County owned by the Housing Authority of the County of Dauphin

This contract solicitation from the Housing Authority of the County of Dauphin seeks sealed bids for comprehensive lawn and garden maintenance services at all Authority-owned properties within Southern Dauphin County, Pennsylvania. The contract period spans from April 1, 2026, to November 1, 2028, with an option for cancellation by either party given a 60-day written notice. Bidders are required to provide all necessary labor, materials, equipment, supervision, and services to maintain grass and garden areas in accordance with detailed technical specifications that include mowing frequency, trimming, edging, litter removal, and other site maintenance tasks. Services will be paid based on the number of property cuts actually performed. The solicitation emphasizes full compliance with prevailing wage standards under the Davis-Bacon Act and the applicable HUD wage determinations, including adherence to HUD Section 3 provisions to promote employment and subcontracting opportunities for local low-income residents and businesses. Minority Business Enterprises (MBEs) and Women Business Enterprises (WBEs) are strongly encouraged to participate to foster diverse contractor involvement. Bids must be submitted exclusively via the PennBid electronic platform by 12 Noon prevailing time on January 30, 2026, and no in-person or mailed bids will be accepted. An award decision is scheduled for the Housing Authority board meeting on February 10, 2026. Prior to bidding, a mandatory pre-bid conference will be held on December 10, 2025, at the Latsha Towers facility in Steelton, PA, which bidders are strongly urged to attend. The contract incorporates various special conditions addressing contractor responsibilities, site use, damage liabilities, insurance requirements, and indemnification provisions, ensuring protection of both parties and property during contract performance. Bidders must also submit notarized statements of qualifications demonstrating their experience, financial stability, equipment capabilities, and compliance with non-discrimination mandates. Additionally, non-collusion affidavits are required to affirm the integrity of the bidding process. The award will be made on a Lowest Price Technically Acceptable (LPTA) basis, focusing on price while ensuring bidders meet all technical and regulatory requisites. The solicitation package comprehensively details labor standards, HUD compliance requirements, insurance mandates, and Pennsylvania-specific provisions to ensure lawful and equitable contract execution.