Lease of Digital X-Ray Suite with Service Agreement

Solicitation: RFQ-10-18-012-BM Agency/Office: Indian Health Service Location: Billings Area Office Title: Lease of Digital X-Ray Suite with Service Agreement Description(s): This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted pursuant to the authority of FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items; FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994 (Public Law 103-355)); and FAR 37.101, Non-Personal Service Contract. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Billings Area Indian Health Service (IHS) intends to award a fixed-price commercial item contract in response to Request for Quotation (RFQ)-10-18-012-BM. This solicitation is issued as a 100% Small Business Set Aside. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97. The associated North American Industry Classification System code is 532490 and the small business size standard is $32.5 million. PRICE SCHEDULE - LEASE OF A DIGITAL X-RAY SUITE BASE YEAR: Lease of X-Ray Equipment Suite: 12 MONTHS @ $____________________ per month = $_________________________; Maintenance/Service Agreement: 12 MONTHS @ $____________________ per month = $_________________________; Portable machine with DR capabilities: 12 MONTHS @ $____________________ per month = $_____________________; OPTION YEAR ONE (1): Lease of X-Ray Equipment Suite: 12 MONTHS @ $____________________ per month = $_________________________; Maintenance/Service Agreement: 12 MONTHS @ $____________________ per month = $_________________________; Portable machine with DR capabilities: 12 MONTHS @ $____________________ per month = $_____________________; OPTION YEAR TWO (2): Lease of X-Ray Equipment Suite: 12 MONTHS @ $____________________ per month = $_________________________; Maintenance/Service Agreement: 12 MONTHS @ $____________________ per month = $_________________________; Portable machine with DR capabilities: 12 MONTHS @ $____________________ per month = $_____________________; OPTION YEAR THREE (3): Lease of X-Ray Equipment Suite: 12 MONTHS @ $____________________ per month = $_________________________; Maintenance/Service Agreement: 12 MONTHS @ $____________________ per month = $_________________________; Portable machine with DR capabilities: 12 MONTHS @ $____________________ per month = $_____________________; OPTION YEAR FOUR (4): Lease of X-Ray Equipment Suite: 12 MONTHS @ $____________________ per month = $_________________________; Maintenance/Service Agreement: 12 MONTHS @ $____________________ per month = $_________________________; Portable machine with DR capabilities: 12 MONTHS @ $____________________ per month = $_____________________; GRAND TOTAL: $_________________________. (A blank Price Schedule is attached for submission with proposal). PURPOSE OF THIS CONTRACT: The purpose of this contract is to enter into a 60-month lease with service agreement for Digital X-Ray equipment for the Fort Belknap Service Unit, PHS Indian Health Center, Harlem, Montana. The Indian Health Service is requesting quotes that contain the lease amount, preventive maintenance and repair services, transportation, installation, and training costs. As provided in Federal Acquisition Regulation (FAR) 52.211-6, "Brand Name or Equal (AUG 1999)", the quote must include a description of the salient physical, functional, or performance characteristics of the proposed Digital X-ray Suite instrument and accessories. The quote should also include information relating to the net purchase price; lease/purchase options; upgrades; applicable Federal, State, or local taxes; environmental and energy efficient products and services; applicable interest rate; detailed delivery and installation time; payment terms; probable life of the Digital X-ray Suite; a detailed maintenance schedule; and whether the equipment is new or refurbished. Equipment and Software Upgrades must be available for the Digital X-Ray Suite during the lease term. INFORMATION: Vendor's quote must include estimated delivery and installation timeframes; Unlimited plate replacement with drop insurance (no additional fees if plate needs to be replaced); Parts need to include glassware. Service will need to be available 24 hours a day, 7 days a week and must be onsite within 24 hours of notification. SYSTEM MUST INCLUDE: (1) Overhead tube support; 10 ft. transverse bridge standard; 14 ft. longitudinal rails standard; 360 degree tube rotation; Ergonomic user interface with oversize back for ease of viewing in any light condition; Fail-safe vert. brake; fully counterbalanced smooth motion system; 90 degree tube rotation capability to display angle; Column rotation with 24 detent positions; Fully automatic display for accurate focus distance imaging; be configured for different ceiling heights; on board 24VDC collimator power; durable powder coat finish on all surfaces; Single hand grab handle with integrated "all -locks-release" switch for rapid positioning; (2) Ultra flexible High voltage cable 50', 1 pair; (3) 1- each Rad 60, 0.6-1.2FS, 40/100 KW, 400KHU 4" (4) Manual Collimator with laser light for accurate positioning; (5) 650 pound lift capacity 4-way floating top (84"x30.25"), low absorption Flat top, foot switches for table lock release and vertical movement, vertical travel 23" - 32", Table top transverse travel 10",Table top longitudinal travel 34", onboard 24 VDC & 24 VAC power, Industrial Grade " solid steel scissor lift mechanism; (6) SID tracking and SID Detents capability; (7) Grid Cabinet, Non Size Sensing Grid Cabinet; (8) Non size Sensing X-ray Cassette tray, long life; (9) Anti scatter Grid - Ratio, line count and focus range, 10:1,200 lines, FS34"-34" (10) Aid Chamber with Shielded 65' Spin D-Sub cable for triggering of sufficient light capture for Automatic Exposure Control; (11) Wall Bucky stand please specify left or right hand load configuration, fully counterbalance unit, fail safe brake for vertical locking event of power outage, vertical travel 53", custom Bucky enclosure with ergonomic patient chin rest, Easy access electronic cabinet for ease of service/installation/system integration, durable powder coat finish on all metal surfaces. (12) 80kw generator; High voltage Generator for X-Ray Creation that can be upgraded and used for DR Varian application as well Rad application; Input power= 480V 3 phase; 150kV Standard; 1 msec-6.3 seconds exposure time duration; Dual speed starter; (13) Plug & Play wire kit for Crane-to-table & table -to-Wall St. (14) Size Sensing wire harness from Crane/Stand to SS control, Ten Conductor harness to facilitate Core tabs feedback from Crane/Stand-SID achieved (40" Vertical, 40" & 72" horizontal)10/22; (15) Exposure hand switch; (16) Circular patient handle, side handles(pair); (17) Wireless Flat Panel System for low dosage settings, including Pediatric settings, allowing for increase x-ray absorption loading to improve visibility and imago quality even in reduced dose application, Includes Minimum Configuration - Universal Controller Software, 14x17 Cassette Sized Wireless Digital Flat Panel Detector, - 210 images per hour, - 10-16 Second Panel refresh Time (Cycle Time), - Meets international specifications for true 14x17 cassette size, - Wireless Connectivity Package, - Docking Station - Rapid charge module, - Activation Module, recovery module, - Sync Module, Universal Control Station Hardware Minimum Configuration, - Processor 3.06GHz, - CD/DVD RW, - 2gb Ram, - Win 7 Pro, - 250GB HDD, Network Connection, - 19" LCD with 178 degree Viewing Angle- 1280x1024 Native Resolution, Uninterruptable Power Supply (UPS). Universal Control Software, - Features: Environs S/W Operating platform - automatic masking - Study list filter- History Search - Image Zoom- Grid suppression - Hybrid Premium Image Processing Argentum - Equalization, frequency & Gradation Processing- HIPAA compliance enabling features ( Audit trail, Auto log out) image Quality Optimization - Out (x2 connections)- Modally Work list - Installation and Application training. (18) Connection to Generator - that allows connection to existing X-ray Generator for FPD integration. Generator interface box, Generator Connection kit, Installation, and Application Training to include One (1) Day of Technologist Training for up to Seven (7) Technologists. (See attachment "Features - Fort Belknap Service Unit Radiology" for room information). PERIOD OF PERFORMANCE: The performance of this contract shall be for a 12-month period with four 12-month options. The applicable periods are as follows: BASE Year: 5/1/2018 - 4/30/2019 Option Year 1: 5/1/2019 - 4/30/2020 Option Year 2: 5/1/2020 - 4/30/2021 Option Year 3: 5/1/2021 - 4/30/2022 Option Year 4: 5/1/2022 - 4/30/2023 CONTRACTING OFFICER AUTHORITY: Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer. CONTRACTING OFFICER'S REPRENTATIVE (COR): The COR shall be responsible for: (1) Coordinating the delivery and installation of the Digital X-Ray Suite; (2) Coordinating the onsite training; (3) Monitoring the maintenance services; (4) Conducting technical inspections and acceptance; and (5) Assisting the Contractor in the resolution of technical problems encountered during performance of the contract. INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its invoice to the COR. The Contractor agrees to include the following information on each invoice: (1) Contractor's name, address and telephone number; (2) Contract Number; (3) Invoice number and date; (4) Cost or price; (5) Dates of Service; and (6) Remit to address. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. PRO-CHILDREN ACT OF 1994: The Contractor certifies that it will comply with the provisions of Public Law 103-227, Pro-Children Act of 1994, which imposes restrictions on smoking where federally funded children's services are provided. PROVISIONS AND CLAUSES: The following provisions and clauses apply to this acquisition. The FAR provision 52.212-1, Instructions to Offerors Commercial Items; and 52.212-3, Offeror Representations and Certifications Commercial Items are incorporated by reference. The provision at 52.212-2 applies to this acquisition and is provided in full text. FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The Indian Health Service will conduct a comparative evaluation of the quotations based on price and the other price related factors. The Indian Health Service shall award a contract to the Contractor that can provide the equipment and services that represents the best value to the Government. The following factors shall be used to evaluate offers: (1) Digital X-Ray Suite. (The Contractor must provide literature with the price quote that identifies the features of the digital x-ray suite as well as the requirements for Installation, Training, Tech Support and Preventive Maintenance and Repair Services). (2) Service Agreement. Service will need to be available 24 hours a day, 7 days a week, and must be onsite within 24 hours of notification. Due to technology advances, software upgrades must be included and available for the digital x-ray suite during the lease term. Annual PM (Preventative/Periodic Maintenance) will be required on X-ray and portable machines. (3) Cost/Price. The system pricing must be compatible with current market pricing and reflect any possible price reductions available to our facility. The main criteria in determining price includes system reviews and its ranking among the other systems evaluated. (4) Past Performance. The offeror must demonstrate its record of successful performance in past contracts, Government and/or commercial. Each offeror will be evaluated on its performance under existing and prior contracts. The Contractor must furnish a minimum of 3 references or other evidence that verifies the services required by this contract can be fulfilled without creating undue hardship upon the Company or the Indian Health Service. The offeror must include the following information. (1) Name of Government agency/Company; (2) Contract number, if applicable; (3) Dates of Service; (4) Total contract value; (5) Contracting Officer/Company Manager and telephone number; and (6) Program Manager and telephone number, if applicable. Technical and past performance, when combined, are considered approximately equal. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The following FAR and Health and Human Services Acquisition Regulation (HHSAR) clauses and provisions are applicable: See "Terms and Conditions" and "Provisions" attachments. Upon request, the Contracting Officer will provide full text copies of the FAR and HHSAR provisions and clauses. The provisions and clauses may also be accessed electronically at https://www.acquisition.gov. PROPOSAL SUBMISSION INSTRUCTIONS: The Contractor shall submit a completed Price Schedule and a copy of FAR 52.212-3 with its offer. CONTRACTORS INTENDING TO CONDUCT BUSINESS WITH THE FEDERAL GOVERNMENT MUST REGISTER WITH THE SYSTEM FOR AWARD MANAGEMENT (SAM.GOV) THE PRIMARY GOVERNMENT REPOSITORY, WHICH RETAINS INFORMATION ON GOVERNMENT CONTRACTORS. YOU MAY REGISTER VIA THE INTERNET AT WWW.SAM.GOV. All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to the Billings Area Indian Health Service, 2900 Fourth Avenue North, Room 403, Billings, Montana 59101, no later than 4:30 p.m., on April 12, 2018. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company name and address. Offers will also be accepted by e-mail at contact@example.gov and contact@example.gov, or by fax at +1 (555) 000-0000. ACCEPTANCE PERIOD: Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government. AWARD DECISION: The Indian Health Service will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, with technical capabilities, price and other factors (past performance and delivery/installation terms) considered. The Indian Health Service shall award a contract to the contractor that can provide the equipment and services that represent the best value to the Government.