Lexmark Toner and Imaging Kits

The Illinois Secretary of State is seeking competitive bids from qualified vendors to supply Lexmark toner and imaging kits, specifically 150 units of Lexmark 55B1H00 MS431 toner and 75 units of Lexmark 55B0ZA0 MS431 imaging kits, under a contract that extends from the date of award until June 30, 2026, with a maximum duration of ten years including extensions. The procurement is conducted through the BidBuy electronic system, requiring all responses, disclosures, and certifications to be submitted online. The contract emphasizes strict compliance with Illinois procurement statutes, administrative codes, and mandatory disclosures, including vendor responsibility, responsibility, and responsiveness criteria, with award based on the lowest price among responsible and responsive bidders. Delivery is FOB destination to the designated Springfield warehouse, with products to be delivered as ordered, and the contract includes provisions for warranties, quality standards, and inspection at the delivery point. The contractual framework incorporates extensive Illinois statutory and administrative law clauses, including procurement, equal opportunity, prevailing wage, FOIA, and conflict of interest requirements, along with mandatory vendor certifications and disclosures. Special clauses address background checks, employment restrictions, subcontracting approval, amendments, and conflict of interest disclosures, ensuring compliance and integrity. The evaluation process prioritizes responsibility and responsiveness before price, with award made to the lowest responsible, responsive bidder. Payment procedures, invoicing, and record-keeping are detailed, requiring timely submission of invoices to the designated Illinois address, with adherence to the Prompt Payment Act. The contract stipulates that all supplies must conform to specified standards, be merchantable, and include all manufacturer warranties transferred to the State. Delivery and acceptance are at the designated warehouse, with inspection for conformance to specifications, and the vendor responsible for ensuring quality and timely performance. Bids must be submitted electronically via BidBuy, with all forms completed, no page limits apply, and late or incomplete submissions will be disqualified.