Life/AD&D, Disability, Voluntary Benefits and Leave Management

Howard County, Maryland is seeking proposals from qualified firms to provide a comprehensive suite of employee benefits and related services, including Basic Life/AD&D, Voluntary Life/AD&D, Short Term Disability, Long Term Disability, Voluntary Worksite Benefits, Employee Assistance Program (EAP), and Leave Management. Contractors have the option to submit proposals for individual product lines or all offerings, with each evaluated independently. If awarded multiple product lines, pricing must be capable of standing alone for each, although bundling discounts may be considered and should be clearly detailed in the proposal. The contract size is estimated to range from five to fifteen million dollars, reflecting the scope and significance of the services required. The procurement process emphasizes compliance with Howard County’s Equal Business Opportunity (EBO) program, which mandates a 15% subcontracting goal aimed at minority, women, and disabled business enterprises for contracts valued at $50,000 or more. Bidders are required to submit detailed participation forms and demonstrate good faith efforts to include certified EBO firms. The solicitation also involves submitting various required forms, including technical proposal cover pages and affidavits affirming non-collusion, conflict of interest, and adherence to legal and ethical standards. The contractual framework is supported by template agreements that specify the nature of the contractor’s responsibilities, payment terms, liability clauses, and administrative procedures, ensuring a clear and enforceable relationship between Howard County and the selected firm. The overall process underscores the County’s commitment to equitable contracting practices and transparent procurement procedures.