Reissue Conf: CAPM 2024 Leadership Dinner Event

Addendum 2 6.28.2024: The purpose of this addendum is to extend the solicitation due date and time to July 3, 2024, at 2:00 p.m. CT., and to add an additional alternate event date of October 18, 2024, to the solicitation. A revised Exhibit D Price Schedule Addendum 2 has been added to the solicitation documents. Responders may acknowledge receipt of this addendum by responding to Version 3 (or the most recent version) of the Event by the solicitation due date and time.
Addendum 1 6.27.2024: The purpose of this addendum is to answer questions received by the question deadline. Responders may acknowledge receipt of this addendum by responding to Version 2 (or the most recent version) of the Event by the solicitation due date and time.
Purpose. The purpose of this solicitation is to establish a contract for the Council on Asian Pacific Minnesotans (CAPM) for the 2024 Leadership Awards Dinner. The approximate number of attendees (including organizers and committee members) is 600-700. The State does not guarantee a minimum number of meals. Prices submitted in response are firm and will not be adjusted if the number of attendees falls below the estimate.
The preferred date is: October 4, 2024. The alternate date(s) are: October 11, 2024, September 20, 2024, and September 27, 2024.
Insurance requirements for this event are listed in Exhibit B in the Sample Contract and Exhibits document.
Limitations on geographic location: Within the seven-county, Twin Cities Metro Area (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, or Washington County.)
Parking Limitations. Parking must be connected to the venue building or within 100 feet of the venue entrance and be easily visible. Walking distance must be convenient for community members or seniors who may use assisted devices.
Contract Term. The Contract Term will be from the date of contract execution through December 31, 2024.
Alcoholic Beverage Consumption. The Contractor must maintain a current Minnesota Liquor License as required by Minnesota Law. The Contractor is responsible for compliance with all security requirements and required by law to follow all applicable state laws and city ordinances for security requirements for hosting events that are selling or serving intoxicating beverages; including, but not limited to, providing necessary security personnel and having the required insurance.
The sale and service of alcoholic beverages is regulated by the Minnesota State Liquor Commission. As a licensee, the Contractor is responsible for the administration of these regulations and as duly licensed by the State. Consumption of alcoholic beverages is restricted to persons of legal age as determined by the State and the Contractor reserves the right to challenge the age or identification of any individual. The Contractor and subcontractors
Cancellation Policy. State on the Price Schedule in dollar amounts any charges that could be applied if the conference is cancelled for any reason other than for insufficient funding per Exhibit A, Paragraph 3.3. If no charge is indicated on the Price Schedules, the State will not pay any cancellation fee. The cancellation fee includes all cost associated with meeting rooms, catering, audio visual equipment, and all other expenses that may be incurred by the Contractor under the Contract Terms. If the conference is cancelled, the State reserves the right to reschedule a new conference date upon mutually agreement with the Contractor.
Submitting Questions. The deadline for submitting questions is June 25, 2024, at 12:00 p.m. CT. Questions must be submitted in writing to Mandy Flum at contact@example.gov. All questions received by the cutoff date and time will be responded to via an addendum.
Responders needing help with registration and/or assistance with navigating the SWIFT System may contact the Vendor Assistance Helpdesk at: +1 (555) 000-0000, Option #1, then Option #1 again.