Life and Disability Insurance

The City of Madison Human Resources Division is soliciting proposals for the provision of group life and disability insurance services, including Basic Life and Accidental Death and Dismemberment (AD&D), Voluntary Life and AD&D, and both Short Term and Long Term Disability insurance. The solicitation, numbered 15001-0-2026-BG, was posted on July 21, 2026, with proposals due by August 31, 2026, at 2:00 PM Central Time, to be submitted electronically to bids@cityofmadison.com with the solicitation number in the subject line. The contract falls under NAICS code 524113 and is open to all qualified vendors without set-aside restrictions. Evaluation will follow a 100-point weighted system, with technical merit accounting for 65 points, cost for 30 points, and a five-point preference for certified local vendors under the City’s Local Preference Purchasing Policy. Technical evaluation focuses on firm qualifications, proposed team experience and stability, and demonstrated success with comparable plans, including a review of responses to the Insurance Questionnaire. Cost scoring is purely quantitative, based on the ratio of the lowest bid to the proposer’s bid, with no adjectival ratings. Interviews may be conducted and will be factored into the technical score, assessing service delivery models, claims management, transition planning, and responsiveness. The City intends to award based on best overall value, not lowest price, and may request Best and Final Offers. The contract requires full compliance with the City’s Purchase of Services Contract and its associated terms, including submission of an Affirmative Action Plan within 30 days of award, adherence to RalSE program referral obligations if the vendor employs more than 15 individuals, and compliance with federal and state workforce equity regulations. Contractors must provide proof of insurance coverage via a Certificate of Insurance prior to contract execution and are bound by strict conflict of interest rules prohibiting the employment of current City staff or any personal financial interests that could impair objectivity. All subcontractors must meet the same affirmative action and equal opportunity standards. Performance locations include multiple City departments and facilities, though specifics are outlined in attachments referenced in the solicitation. Acceptance of services is determined solely by written notification from the City, with no detailed quality standards provided beyond general expectations of completeness and satisfactory performance. Contractors must retain records for three years and are prohibited from possessing weapons on City sites. Electronic invo