This Solicitation opportunity from Texas was posted on June 11, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The City of Denton is soliciting proposals under RFP 9073 for the provision of Life Insurance, Accidental Death and Dismemberment, Short-Term Disability, and Long-Term Disability insurance benefits. The City seeks an experienced individual or business capable of providing innovative and cost-effective solutions that match or improve upon current benefit structures for full-time employees, part-time employees, and retirees. The proposed contract term is three years with two optional one-year renewals, with a target effective date of January 1, 2027.
Submissions must be made via IONWAVE or hard copy by the deadline of July 1, 2026. Proposals are evaluated based on a weighted scoring system consisting of total cost of ownership at 50 percent, compliance at 40 percent, and performance at 10 percent. Required submission materials include an executive summary, completed questionnaires, and conflict of interest forms. The City will consider interlocal cooperative agreements and state or federal contracts to determine the best value. The resulting agreement will be governed by Texas law and ERISA, incorporating standard City of Denton contract terms and certifications.
General Info
City of Denton RFP for employee life and disability insurance starting January 2027.
PDF, High priority: read this firstcontract-document
HighAI Summary for Certificate Rider 2 for City of Denton Life Insurance Policy 01 017863 00: This document is Certificate Rider Number 2 for the City of Denton's life insurance policy number 01 017863 00 issued by Symetra Life Insurance Company. Effective February 1, 2021, it amends the Schedule of Insurance for Eligible Class 1 coverage. The rider details provisions related to employee accelerated benefit insurance, including conditions for terminal illness claims and the impact on death benefits. It also includes Rider Number 1, which adds noninsurance benefits such as Beneficiary Companion, Travel Assistance, and Identity Theft Resolution services, provided through a third-party vendor. The document clarifies that these riders do not alter the original policy terms except as stated and provides contact information for accessing additional services.
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DOCX, High priority: read this first24 pages · contract-document
HighAI Summary for City of Denton Contract for Services (Updated 7.25.24): This contract document between the City of Denton, Texas, and a contractor outlines the terms and conditions for services to be provided. It includes references to incorporated exhibits such as special terms, the original RFP, standard terms, insurance, and contractor's proposal. The contract contains multiple certifications and prohibitions related to boycotts of Israel, energy companies, firearm entities, and foreign countries, as mandated by Texas Government Code chapters. It also addresses electronic transaction and signing. The document is intended to be effective upon approval by the Denton City Council and execution by the City Manager or designee.
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PDF, High priority: read this firstcontract-document
HighAI Summary for City of Denton Group Long Term Disability Insurance Policy 01 017863 00: This document is the Group Long Term Disability Insurance Policy issued by Symetra Life Insurance Company to the City of Denton, policy number 01 017863 00, effective January 1, 2019. It outlines the terms, conditions, premium rates, employer and employee provisions, cancellation policies, and coverage details. The policy is a legal contract between the policyholder and Symetra, governed by Texas law and ERISA. It includes premium payment requirements, rate guarantees, and conditions under which the policy or plans may be canceled. The document is signed by Symetra executives and serves as the official insurance contract for long term disability coverage.
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PDF, High priority: read this firstcontract-document
HighAI Summary for City of Denton Group Short Term Disability Insurance Policy 01 017863 00: This document is the Group Short Term Disability Insurance Policy issued by Symetra Life Insurance Company to the City of Denton, policy number 01 017863 00, effective January 1, 2019. It outlines the terms, conditions, premium rates, employer provisions, and cancellation policies for the insurance coverage. The policy includes details on premium payment schedules, rate guarantees, and the responsibilities of the policyholder. It is a legal contract governed by Texas law and ERISA, providing benefits under the specified plan and includes provisions for policy changes and cancellations.
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PDF, High priority: read this first38 pages · amendment
HighAI Summary for City of Denton - Life, STD, and LTD Insurance (9073 Addendum 4): Addendum 4 to Request for Proposal (RFP) 9073 for Life Insurance, Short-term Disability, and Long-term Disability services for the City of Denton. The document specifies a response deadline of July 1, 2026, and outlines required submission materials including an executive summary, completed questionnaires, and conflict of interest forms. It details a proposed three-year contract term with two optional one-year renewals.
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XLSX, High priority: read this first80 pages · rfp
HighAI Summary for City of Denton RFP 9073 - General Questionnaire: A procurement questionnaire for RFP #9073 issued by the City of Denton, managed by Lockton Companies. The document seeks proposals for Life, AD&D, Short-Term Disability (STD), and Long-Term Disability (LTD) insurance. It includes specific requirements for commission structures, performance guarantees, rate guarantees (4-5 years), implementation credits, and financial ratings, as well as requests for organizational charts and implementation timelines.
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PDF, High priority: read this firstrfp
HighAI Summary for RFP 9073 Life Insurance, STD, LTD Scope of Work: This document is the Scope of Work for RFP #9073 issued by the City of Denton for Life/AD&D and Disability insurance benefits. It outlines the background of the City's current employee benefits, including Basic Life/AD&D, Supplemental Life/AD&D, Voluntary Short-Term Disability (STD), and Group Long-Term Disability (LTD) plans, with coverage details and carrier history. The document specifies the City's requirements for proposals effective January 1, 2027, seeking benefit structures matching current plans, including coverage amounts, increments, guaranteed issue amounts, and benefit conditions. It also details technical responsibilities such as benefit structures for full-time and part-time employees, retirees, and dependent coverage, as well as elimination periods and payout limits for disability benefits. The document serves as a primary solicitation for insurance services with detailed technical specifications and pricing history.
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XLSX, High priority: read this first160 pages · specifications
HighAI Summary for Updated Census 9073: An employee census data sheet for 2026 containing detailed personnel information, including birth years, gender, job titles, zip codes, pay status, hourly wages, annual salaries, and specific insurance coverage elections for Life, AD&D, and Long Term Disability benefits.
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PDF, Low priorityexperience-package
LowAI Summary for City of Denton Experience Package 4.24.26: This document is an experience package prepared for the City of Denton, policy number 01-017863-00, with a valuation date of March 31, 2026. It contains confidential plan-related data for evaluating plan experience, including Basic Life, Supplemental Life, and Supplemental Dependent Life incurred claims exhibits over multiple years. The package includes detailed tables showing incurred periods, average lives, earned premiums, recorded claims, reserves, loss ratios, claim counts, and average recorded claims. Additionally, it provides a life claim listing with claim numbers, coverage types, gender, dates of birth, incurred dates, claim statuses, and recorded claim amounts. The data is intended solely for financial planning purposes and is restricted from disclosure without consent.
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PDF, Low priorityexperience-package
LowAI Summary for City of Denton Experience Package 4.29.26: This document is an experience package prepared for the City of Denton, policy number 01-017863-00, with a valuation date of March 31, 2026. It contains confidential plan-related data for evaluating plan experience, including detailed incurred claims exhibits for Basic Life, Supplemental Life, and Supplemental Dependent Life insurance coverages over multiple years. The package includes tables showing earned premiums, recorded claims, reserves, loss ratios, claim counts, and average claims. It also provides a life claim listing with claim numbers, coverage types, gender, dates of birth, incurred dates, claim status, and recorded claim amounts. The data is intended solely for financial planning purposes and is restricted from disclosure without consent.
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PDF, Low priority4 pages · q-and-a
LowAI Summary for City of Denton - Life, STD, and LTD Insurance Q&A: A public question and answer document for RFP 9073 regarding Life Insurance, Short-term Disability, and Long-term Disability services for the City of Denton. The document contains clarifications on census data, billing statements, insurance requirements, and submission procedures, with questions dated between June 11 and June 22, 2026.
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PDF, Low priorityinsurance-certificate
LowAI Summary for City of Denton Long Term Disability Insurance Certificate 01 017863 00: This document is the Group Long Term Disability Insurance Certificate of Coverage for City of Denton employees under policy number 01 017863 00, effective January 1, 2019. Issued by Symetra Life Insurance Company, it outlines the insurance coverage terms, eligibility, benefits, and claim information for Class 1 employees including active police, non-civil fire, and regular employees working at least 30 hours per week. The certificate summarizes key plan highlights such as benefit percentage, maximum payment amounts, elimination period, and maximum payment duration. It also explains general information about coverage, employer and employee definitions, and the use of information for claims. The certificate is governed by Texas law and ERISA provisions.
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PDF, Low priorityinsurance-certificate
LowAI Summary for City of Denton Long Term Disability Insurance Certificate Class 2: This document is the Long Term Disability Income Insurance Certificate for Class 2 employees of the City of Denton, issued by Symetra Life Insurance Company. It summarizes the major parts of the policy effective January 1, 2019, including eligibility, benefits, exclusions, and claim information. The certificate outlines coverage details such as benefit percentage, maximum payment amounts, elimination periods, and maximum payment durations. It also explains general information about the certificate, definitions of terms, and the employer's responsibilities regarding coverage information. The certificate is governed by Texas law and ERISA provisions.
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PDF, Low priorityinsurance-certificate
LowAI Summary for City of Denton Voluntary Short Term Disability Insurance Certificate 01 017863 00: This document is the Group Short Term Disability Insurance Certificate of Coverage issued by Symetra Life Insurance Company for the City of Denton, policy number 01 017863 00, effective January 1, 2019. It summarizes the voluntary short term disability income insurance plan for eligible employees, including coverage highlights, eligibility, benefit specifics, claim information, and general policy terms. The certificate outlines definitions, payment details, elimination periods, maximum payment duration, and cost of coverage. It serves as a written statement of coverage and policy terms governed by Texas law and ERISA.
LowAI Summary for Conflict of Interest Questionnaire for Local Government Vendor: This document is a Conflict of Interest Questionnaire (Form CIQ) for vendors or persons doing business with a local governmental entity. It is filed in accordance with Chapter 176, Local Government Code, reflecting changes made by H.B. 23, 84th Legislature. The form requires disclosure of any business relationships or conflicts of interest with local government officers, including taxable income relationships and employment or business ties. Vendors must file this questionnaire within seven business days of becoming aware of relevant facts. The form includes sections for vendor and officer names, conflict disclosures, and signature.
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XLSX, Low priorityother
LowAI Summary for Disability Payment Report for City of Denton Voluntary STD: This document is an Excel spreadsheet titled 'Disability_payment_r_1777416098257.xlsx' containing detailed payment records related to disability claims under the City of Denton's Voluntary Short Term Disability (STD) insurance coverage. It includes claim numbers, status, policy numbers, coverage types, pay periods, print dates, payment types, gross amounts, and net payments. The data spans multiple dates primarily in 2021 through 2025, showing closed claims and benefit payments without tax deductions. The document appears to be a financial or administrative report rather than a procurement solicitation or contract document.
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XLSX, Low priorityother
LowAI Summary for Disability Status Claims Data Summary: This document is an Excel spreadsheet titled 'Disability_status_re_1777435626535.xlsx' containing disability claim records for the City of Denton. It includes columns such as Claim Number, Status, Decision, Decision Reason, Policy Number, Division, Class, Coverage Type, Work State, Dates related to disability and benefits, Return to Work status and dates, Maximum Benefit Date, and Case Manager. The data records various claim statuses including Closed, Open, Denied, and Pending, with associated dates and decision reasons. The document appears to be a data report or summary rather than a procurement solicitation or contract document.
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PDF, Low priorityevaluation
LowAI Summary for RFP 9073 - Pricing Evaluation for Life Insurance, LTD, STD, and AD&D: This document contains the pricing evaluation and scoring for RFP 9073 regarding Life Insurance, LTD, STD, and AD&D. It includes a cost comparison table and weighted scoring for six respondents (Symetra, The Standard, New York Life, The Hartford, Ochs Inc, and MetLife) based on compliance (40%), performance (10%), and total cost of ownership (50%).
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CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.
Timeline
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The City highly recommends that respondents do not wait until minutes before the due date and time to submit proposal. The submittal process may take significant time. Submissions accepted via IONWAVE or hard copy ONLY (no emails). Questions must be submitted by the deadline via IONWAVE only (no emails/no phone calls) The City of Denton (the City) is requesting submissions to contract with an individual or business with considerable experience in providing goods or services of this solicitation. The responses and the cost solutions shall be submitted to the City of Denton in a sealed submission. The awarded individual or business shall possess a proven track record of using innovative approaches to providing goods and services that represent the best value to their clients. The awarded individual or business shall have the ability to accomplish all aspects of the requested services. The selected individual or firm should be able to provide innovative methods to deal with municipal challenges, and cost effective solutions. A firm may submit a solicitation response for one or more of the categories of product or services requested in this solicitation. It is the intent of the entity to consider interlocal cooperative agreements and state/federal contracts in determining the best value for the entity.
