Local Contact Agency - In-Reach Counseling

The Colorado Department of Health Care Policy and Financing is soliciting proposals under solicitation number DQ1-UHAA-2026000469-5 for Local Contact Agency - In-Reach Counseling, with a response deadline extended to June 26, 2026 at 3:00 p.m. Mountain Time. The contract requires experienced and financially sound organizations to facilitate community transitions for institutionalized individuals moving from nursing facilities to less restrictive environments through Individual and Group In-Reach services. Performance includes organizing quarterly Regional Transition Coordination Meetings, developing and updating an annual Regional Resource Document covering housing, food, caregiver support, transportation, legal services, and financial resources, delivering a department-approved Group In-Reach Presentation, and completing monthly Individual In-Reach Reports. All deliverables must be completed on strict timelines, with key deadlines including August 15, November 15, February 15, and May 15 for meeting minutes and annual reports. The contract is structured as a fixed-price arrangement with specific payment amounts per deliverable, including up to $2,000 for four quarterly meetings, up to $1,500 per update of the resource document, $1,000 for each annual plan, $300 for the presentation, up to $1,600 per Group In-Reach visit, and $10,800 to $21,600 annually for monthly Individual In-Reach Reports. Contractors must invoice monthly by the 15th of the following month using a standardized template, and payment is contingent on departmental acceptance of all deliverables, with funds disbursed within 45 days of report approval. The contract imposes rigorous compliance requirements under both state and federal law. As a Business Associate under HIPAA, the contractor must safeguard Protected Health Information, provide 24/7 access to an information security point of contact, and ensure subcontractors adhere to the same standards. Contractors must also comply with Colorado’s Open Records Act and PII Protection statutes, certifying under penalty of perjury that they will not use personally identifiable information to assist federal immigration enforcement. All submissions must include a signed W-9, a completed PII Certification, a HIPAA Business Associate Agreement, and if applicable, documentation certifying Service Disabled Veteran Owned Small Business status. Proposals must be submitted via email to Kim Taylor with a specific subject line and are strictly prohibited from being submitted through the Colorado VSS portal. Responses