LockSmith Services

INSTRUCTIONS TO THE OFFEROR The offeror's technical, management, cost/price, past performance, and company certification sections of the proposal shall be submitted in sections as set forth below. The sections shall be as brief as possible, consistent with complete submission. 1. TECHNICAL SECTION a. Solicitation Title b. Offeror's Business Name, DUNS# and Cage Code c. Offeror's Technical Point of Contact i. Name ii. Email address d. Offeror's Administrative/Contracts/Financial Point of Contact i. Name ii. Email address e. Summary of the requirements i. Plan to transition to the NAVHLTHRSCHCEN master and control key system. i. Product/ Processes/ Services to be used to fulfill the requirements. ii. Compliance with stated technical requirements. 2. DELIVERABLES a. A list of deliverables required. 3. MANAGEMENT SECTION a. Proposed working hours during the required period of performance. b. Acknowledgment of Notification Concerning Unauthorized Changes to the Statement of Work. c. Proposed timeline to acquire base access. 4. COST/PRICE SECTION a. Type of business (Small Disabled Business, Small Business, etc.) b. Total proposed cost separated by basic award and options (if any) i. Total cost 1. Direct Labor 2. Other direct costs 3. Completed Standard Form 1449 (Available from http://www.gsa.gov/portal/forms/download/115922) c. Confirmation that travel charges will not be at additional cost to the government. 5. PAST PERFORMANCE SECTION a. Past performance on contracts (as prime or as subcontractor) during the previous three years. 6. CONTRACTOR REPS & CERTS a. SAM.gov online reps & certs 7. DIRECTION FROM GOVERNMENT PERSONNEL a. Acknowledgement that changes to the statement of work requires Contracting Officer approval. b. Acknowledgement that only Contracting Officer's Technical Representative (COTR) can provide direction of effort within the statement of work. c. Acknowledgement that performing work outside of scope is at Offeror's own risk. 8. INVOICING a. Offeror shall state that invoices will be submitted on a monthly basis. b. Acknowledgement that Offeror will electronically submit draft Material Inspection and Receiving Report (DD250 form) along with invoice to the COTR, Mr. Gregory McCurtis at Gregory.McCurtis@med.navy.mil. Offeror will obtain signature on DD250 form and upload signed DD250 and invoice to WAWF for the agreed upon terms. 9. KICK OFF MEETING a. Offeror shall state willingness to participate in a post-award Kick Off Meeting. The post-award Kick Off Meeting will be held to discuss: - Contract Requirements - Submission of invoices via WAWF, including Form DD250 - Ramification of services performed out of scope of the contract - Any questions prior to the start of performance The time and date of the kick-off meeting will be scheduled with the awardee. Offeror's technical point of contact, administrative, contracts, or financial points of contact, and any relevant contractor staff shall be present. 12 January 2015 STATEMENT OF WORK 1.0 TITLE "Locksmith Services and Support of NAVHLTHRSCHCEN Buildings" 2.0 GENERAL Naval Health Research Center (NAVHLTHRSCHCEN) has a requirement to provide locksmith services to all non-cipher lock interior and exterior door locks, panic hardware and key maintenance support for locks currently installed on various buildings (see Enclosure 1 for buildings map). To keep the locks in working order the contractor will need to be available during normal working hours (7:00 am - 4:30 pm) on an as needed basis. The services required will be for onsite troubleshooting, repairs and replacement of existing non-cipher locks, installation of new lock sets, door cores and hardware, and key services to include; cutting and providing replacement keys, rekeying of existing door cores, and the acquisition and installation of new non-cipher lock sets to the command's existing key system. The services required will be for locksmith services to non-cipher locks for a period of one year with options to extend for four (4) additional twelve (12)-month periods. 3.0 REQUIREMENTS The contractor shall provide all labor, tools, equipment, eye protection including prescription safety glasses, materials, supplies and parts, transportation and other incidentals necessary to perform locksmith services to non-cipher locks in accordance with all applicable State, Federal and Local codes and regulations. The contractor shall be responsible for ensuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer's equipment specifications and this Statement of Work (SOW). Contractor shall provide plan to transition to the master and control key system. The primary lock system utilized is the seven-pin Schlage Lock system. There may also be other systems in use to include but not limited to, Falcon, Arrow, Keymark and others. When replacing any cores, Schlage interchangeable cores shall be used and keyed to match the master and control key system. Contractor personnel shall adhere to DoD and Station/Base security requirements, NAVHLTHRSCHCEN lock and key control policies and procedures. Contractor must be fully licensed and bonded. Contractor company shall ensure all assigned contractor personnel complete relevant security requirements prior to the start of work. Service Requirements: Services will be provided during normal working hours (7:00 am - 4:30 pm) on an as needed basis. Services will be provided for all non-cipher lock interior and exterior utility doors, locks on filing cabinets, safes and desks. Services to maintain prompt and seamless access to and within the command include the following: 1. Repair and/ or replace broken or inoperative non-cipher locks. 2. Repair and/ or replacement of associated hardware on existing non-cipher locks. 3. Installation of new non-cipher locks and associated hardware. 4. Key duplication. 5. Onsite troubleshooting. 6. Servicing of filing cabinets, safes and desks locks. 7. Rekeying of locks. 8. Installation of new lock sets, door cores, handle sets, deadbolt and associated hardware. 9. Maintain working order of panic hardware, and push button mechanical locks and other non-cipher locks. 10. Contractor shall have a 24 hour response time for service requests. 11. Travel to and from the site are at no additional direct cost to the government. Technical Requirements: 1. Non-cipher door locks installed must be compatible with the Seven-pin Schlage Lock system. 2. Contractor shall be able to service Schlage, Falcon, Arrow, Keymark and other key systems including locks on filing cabinets, safes and desks. 3. Cost estimate for acquisition of new locks systems to be installed under this agreement will be provided to the Contracting Officer's Technical Representative (COTR) for approval prior to ordering. 4. Newly installed locks must be installed in accordance with manufacturer's equipment specifications. 5. Repaired locks must pass DoD and Station/Base security requirements. 6. Vendor shall ensure key blanks, card key systems, master keys, key codes and duplicates are secured while in locksmith's possession to avoid misuse or unauthorized access to Government facilities. 7. Lock cores installed on Government Facilities shall become property of the U.S. Government. 8. Contractor must be fully licensed and bonded. 9. Contractor performers must be able to access a DOD facility and possess the appropriate city, state and Federal certifications necessary to complete the work. 10. Contractor must adhere to NAVHLTHRSCHCEN lock and key control policies and procedures. 4.0 DELIVERABLES 1. Base period of twelve (12) months plus four (4) optional twelve-month periods for a potential total of sixty (60) months of locksmith maintenance services to non-cipher locks. 2. As needed and authorized by the COTR non-cipher locks, associated hardware, lock cores and keys during the base period and optional periods. 3. At the end of the period of performance, all key system records created shall be turned in to the NAVHLTHRSCHCEN COTR and shall become property of the U. S. Government. 5.0 GOVERNMENT FURNISHED MATERIAL/ INFORMATION None. 6.0 WORKING HOURS Unless specified otherwise, the Contractor may work on NAVHLTHRSCHCEN between the hours of 7:00 AM to 4:30 PM, Monday through Friday, excluding Government holidays. Work outside these hours requires Contracting Officer approval. Provide written request at least 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress. 7.0 NOTIFICATION CONCERNING UNAUTHORIZED CHANGES TO THE STATEMENT OF WORK Changes to the statement of work requires Contracting Officer approval. Acceptance of changes to the statement of work from an unauthorized individual shall be at the risk of, and shall be the sole responsibility of, the contractor or supplier. Acceptance of changes to the statement of work from an unauthorized individual may result in non-payment for services as cancellation of this agreement. 8.0 SECURITY This effort is Unclassified. Contractor/subcontractor employees requiring installation access to NAVHLTHRSCHCEN must obtain a Temporary Access Pass or enroll in RAPIDGate for the installation. Regularly scheduled personnel should follow the Vendor Access guidelines of NAVHLTHRSCHCEN below: (1) Installation Security Access Requirements Contractor shall accomplish the security requirements below within 10 days after award or prior to performance under the contract. (2) Temporary Access Pass Requirements In order to obtain a Temporary Access Pass for access to NAVHLTHRSCHCEN, all personnel providing services under this contract shall be required to present the documentation below to the pass and decal office, as applicable: - Valid form of government-issued photo identification. - Social Security Number - Name and address of the agency or company requesting the visit. - Name and address of the command to be visited. - Name and contact number of government COTR. - Name (in full) of the employee, including title or position, for which the approval is requested. - Purpose and justification for the visit and the contract number must be furnished. For further information contact the Pass and ID Office at 619.553.9870 or nbplaccess@navy.mil. (3) Registered And Previously ID'd (RAPID) Gate Requirements All personnel providing services under this contract are encouraged to enroll in RAPIDGate. For further information call 1-877-RAPIDGate or visit http://www.rapidgate.com/. Access requires (in succession): - Individual Base Commander approval for vendor to access base. - Successful vendor RAPIDGate company annual enrollment. - Company employee individual enrollment and possession of RAPIDGate identification badge for single base or multiple base (enterprise) access. Contractor/subcontractor employees accessing NAVHLTHRSCHCEN are subject to station regulations. Inability to comply with security requirements resulting in non-performance of services may result in cancellation of this agreement. 9.0 PERIOD OF PERFORMANCE 12 months from date of award with options to extend services for four (4) additional 12 month periods, for a potential total of sixty (60) months 10.0 CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) Gregory W. McCurtis Key Control Officer Naval Health Research Center 619.553.8813 Gregory.McCurtis@med.navy.mil 11.0 INVOICING INFORMATION Contractor shall be acquainted with Wide Area Work Flow (WAWF) as the final, approved invoices for each reporting period shall be submitted for payment via the WAWF site at https://wawf.eb.mil. Contractor shall be acquainted with the Material Inspection and Receiving Report (Form DD-250) as each invoice must have an accompanying Form DD-250 providing approval of the invoice from the COTR. Copies of Form DD-250 are available at http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd0250.pdf Invoices, packing slips and Material Inspection and Receiving Reports (Form DD-250) for services rendered under this contract will be forwarded to the COTR, Mr. Gregory W. McCurtis, electronically at Gregory.McCurtis@med.navy.mil with corresponding, completed Form DD-250 for review, approval and signature. COTR will return signed DD250 to contractor. Upon receipt of signed Form DD-250 invoices and packing slips shall be submitted electronically using the WAWF site at https://wawf.eb.mil. ?