Long Haul Tractor Trailer (Specialty Load/Trailer) Truck Rental w/operator

The contract involves Bulloch County accepting sealed bids for the rental of long-haul tractor trailers with operators on an "as needed" basis, primarily for public works projects. The procurement aims to establish a one-year contract, renewable up to four additional years, with a minimum of one to two trucks always available, rear dump gate compatible, and suitable for specialty loads. Bids are due by 3:00 PM on July 31, 2025, and will be publicly opened at the County’s North Main Annex. The process emphasizes strict adherence to bid submission procedures, including sealed packaging, proper marking, and inclusion of signed addenda. The contract will be awarded to a primary, secondary, and third contractor, with the County reserving rights to reject any or all bids, waive minor irregularities, and award in the best interest of the County. Key contractual clauses incorporate Georgia law and local provisions, notably governing termination (for cause with seven days’ notice or for convenience with 30 days’ notice), price escalation limits (up to 2% annually after the first year with documentation), and compliance with Georgia’s E-Verify law requiring affidavits from contractors and subcontractors. Insurance requirements mandate liability coverage and indemnification clauses protect the County from claims arising from performance. The contract does not reference federal FAR clauses but relies on state and local statutes, including affidavits affirming legal work status and responsible conduct. Delivery and inspection are at the County’s designated Public Works yard, with performance deemed satisfactory based on the County’s assessment, but no detailed inspection procedures are specified. Administrative procedures specify invoice submission by the 10th of each month, with payments due within 30 days, and all correspondence directed to the County’s Purchasing Manager. Overall, the contract emphasizes legal compliance, responsible vendor conduct, and clear bid and performance expectations tailored to local government procurement standards.