M-06-27 Diploma Covers

Bristol Community College is soliciting proposals from qualified vendors for the annual procurement of 1,100 diploma covers. The required covers must be padded folders made of dark green leather lex with a short side hinge, designed to hold a horizontal 8.5 by 11 inch insert. Interior specifications include white cut silk moire on the left and right sides, with the right side featuring green ribbon corners. The college name must be stamped in gold and centered on the cover. Vendors are required to provide one sample diploma for review as part of the process. The initial contract term begins in November 2026 and runs through June 30, 2027, with options for four one-year renewals through June 30, 2031. Proposals must be submitted in hard copy format in a sealed envelope to the Fall River, Massachusetts campus by 2:00 p.m. on November 2, 2026. Required submission documents include company contact information, a non-collusion statement, a tax compliance certification, and a W9 form. Award decisions will be based on the vendor's demonstrated capability and how closely the proposal satisfies the college's requirements. Payment will be issued after complete delivery, and the college is exempt from federal and Massachusetts sales taxes.