This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on March 20, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Machine Coolant Maintenance

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N4215825QS022Federal

Submission Closed03/25/2025, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 811310

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Solicitation # 26WS0011

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about 15 hours ago

DEADLINE

in 19 days

AI Contract Overview

This contract involves providing maintenance services for machine coolant at the Norfolk Naval Shipyard in Portsmouth, VA, with a period of performance lasting one year. The solicitation is a total Small Business Set-Aside under NAICS code 811310, focusing on commercial services related to machine coolant maintenance, billed monthly. Interested vendors must submit competitive quotes by March 20, 2025, at 12:00 PM EST, including pricing, business size, and contact information, with the award based on the Lowest Price Technically Acceptable (LPTA) criteria. All vendors are required to be registered in the System for Award Management (SAM) and to adhere to the applicable FAR and DFARS clauses, which cover security, subcontracting, and compliance requirements. The contract emphasizes the importance of a subcontracting plan from large business offerors and mandates that quotes be submitted electronically in specified formats. The solicitation includes detailed clauses and provisions to ensure compliance and transparency, with the final award expected to be made shortly after the closing date.

General Info

Contract for one-year machine coolant maintenance at Norfolk Naval Shipyard for small businesses.

Agency

Department Of Defense → Norfolk Naval Shipyard Gf

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Place of Performance

Portsmouth, VA, 23709, USA

Set-Aside

SBA

Documents

Appendix A - Equipment List

3 pages · specifications

High

Appendix B Definitions for Material Handling Equipment Operations

sow

High

Norfolk Naval Shipyard Machine Coolant Maintenance SOW

sow

High

Solicitation N4215825QS022: Maintenance of Machine Coolant

rfq

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

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Timeline

3 updates

PhaseClosed

PostedMar 13

Combined Synopsis

Notice updatedMar 18

The notice description changed.

Notice updatedMar 20

Response deadline changed from Mar 20, 2025 to Mar 25, 2025. The notice description changed.

Notice updatedMar 20

The notice description changed.

Response DeadlineMar 25

Deadline has passed

Submission Closed

03/25/2025, 04:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Norfolk Naval Shipyard Gf

Contacts1 person available

OfficePORTSMOUTH, VA, 23709-1001, USA

Organization / AgencyDepartment Of Defense → Norfolk Naval Shipyard Gf

Office AddressPORTSMOUTH, VA, 23709-1001, USA

Contacts

Roshanda Sansom

contact@example.gov

+1 (555) 000-0000

Full Description

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, in conjunction with Part 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. The RFQ number is N4215825QS022. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-03 effective 17 Jan 2025, and DFARS Change Notice 20250117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/dfars. The NAICS Code is 811310 and the Small Business Standard is 12.5 million. The Product Service Code is J049. The proposed contract action is for commercial services for which the Government intends to solicit as a total Small Business Set Aside. Interested persons may identify their interest and capability to respond to the requirement or submit quotes. This posting is a request for competitive quotes. All quotations received by the closing response date may be considered by the Government. A subcontracting plan is required from large contractors. Period of Performance (POP): 1 year (12 months) ITEM NO. CLIN 0001 DESCRIPTION Maintenance of Machine Coolant (To be billed monthly) QTY 12 UNIT Months PLEASE INCLUDE MONTHLY RATE WHEN SUBMITTING PROPOSAL Extended Description: The contractor shall submit quotes based on the below documents provided explaining work to be performed and work location as well as in accordance with required clauses and provisions contained in this solicitation. Attachment 1 - Statement of Work Attachment 2 - Combined Synopsis Solicitation Attachement 3 - Appendix A (Equipment List) Attachment 4 - Appendix B Destination: Norfolk Naval Shipyard, Portsmouth, VA 23709 (see attached SOW with destination specifics). This announcement will close on March 25th, 2025 at 12:00 PM Eastern Standard Time. System for Award Management (SAM). Quoting vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://sam.gov/. To be considered for this opportunity, all quotes shall be submitted in either Microsoft Word, Excel spreadsheet or Adobe PDF. Quote must include price(s), FOB Destination, a point of contact, name and phone number, business size, and payment terms. An award will be made based on Lowest Price Technically Acceptable (LPTA). Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the SOW. Responses to this solicitation are due by 12:00 pm EST on March 25th, 2025. Email quotes to contact@example.gov Quotes shall be valid for sixty (60) days (at minimum). The following FAR provisions and clauses are applicable to this procurement (supplementary provisions and clauses may be added prior to award): CLAUSES INCORPORATED BY REFERENCE 52.203-12 Limitation On Payments To Influence Certain Federal Transactions JUN 2020 52.204-2 Security Requirements MAR 2021 52.204-7 System for Award Management NOV 2024 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards JUN 2020 52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded JAN 2025 52.212-1 Instructions to Offerors--Commercial Products and Commercial Services SEP 2023 52.212-3 Alt I Offeror Representations and Certifications--Commercial Products and Commercial Services MAY 2024- - Alternate I FEB 2024 52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services NOV 2023 52.217-8 Option to Extend Services NOV 1999 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns OCT 2022 52.222-35 Equal Opportunity for Veterans JUN 2020 52.222-50 Combating Trafficking in Persons NOV 2021 52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving MAY 2024 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023 52.233-3 Protest After Award AUG 1996 52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation APR 1984 52.247-34 F.O.B. Destination JAN 1991 52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998 52.252-2 Clauses Incorporated By Reference FEB 1998 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information Controls OCT 2016 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting MAY 2024 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support JAN 2023 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services JAN 2023 252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2023 252.204-7022 Expediting Contract Closeout MAY 2021 252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.205-7000 Provision Of Information To Cooperative Agreement Holders OCT 2024 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism MAY 2019 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials SEP 2014 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018 252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023 252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel JAN 2023 252.237-7023 Continuation of Essential Contractor Services OCT 2010 252.237-7024 Notice of Continuation of Essential Contractor Services OCT 2010 252.244-7000 Subcontracts for Commercial Products or Commercial Services NOV 2023 252.247-7023 Transportation of Supplies by Sea OCT 2024 C-202-H001 ADDITIONAL DEFINITIONS'BASIC (NAVSEA) OCT 2018 C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) JAN 2019 G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) FEB 2024 G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) JAN 2019 G-242-H001 Government Contract Administration Points-of-Contact and Responsibilities (NAVSEA) OCT 2023 Attachment 1 - Statement of Work Attachment 2 - Combined Synopsis Solicitation for Machine Coolant - Final Attachment 3 - Appendix A (Equipment List) Attachment 4 - Appendix B POC: Roshanda Sansom contact@example.gov Alt. POC: Jeremy Weible contact@example.gov

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