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Mail Folder/Inserter

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2027-RFQ-00168State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The California Human Resources Department in Redwood City is soliciting quotes under solicitation number 2027-RFQ-00168 for the purchase, installation, setup, and ongoing maintenance of a high-volume folder/inserter machine. The equipment must be capable of folding, inserting, and sealing various standard mail pieces, including multi-page documents and return envelopes, to ensure secure and efficient government mail operations. Vendors are required to provide detailed equipment specifications, capacity, software licensing, and compatibility details with existing workflows. The selection process will prioritize the best overall value, weighing cost against reliability, operational efficiency, and service support. Interested parties must submit their responses by the deadline of November 10, 2026. Primary coordination for this project is handled by Financial Management Analyst Carling Luk and Mail Services Supervisor Victor Morales.

General Info

California HRD seeks quotes for folder/inserter machine purchase and maintenance by November 10, 2026.

Agency

California → Human Resources Department

NAICS

333993 - Packaging Machinery Manufacturing

Place of Performance

CA, USA

Set-Aside

NONE

Documents

0

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyCalifornia → Human Resources Department
Contacts2 people available
OfficeRedwood City, CA, 94063, USA
Organization / AgencyCalifornia → Human Resources Department
Office AddressRedwood City, CA, 94063, USA
Contacts
Carling LukFinancial Management Analyst
contact@example.gov
+1 (555) 000-0000
Victor MoralesMail Services Supervisor
contact@example.gov
+1 (555) 000-0000

Interested Companies (9)

Pacific Office AutomationBeaverton, OR
Blue GroupTwin Falls, ID
Pitney BowesShelton, CT

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Full Description

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The County is seeking quotes for the purchase, installation, setup and ongoing maintenance and service of a new folder/inserter machine for the mailroom to support efficient, accurate, and secure processing of outgoing mail. The proposed equipment should be suitable for high-volume government mail operations and capable of folding, inserting, and sealing a variety of standard mail pieces, including multi-page documents, return envelopes, and inserts. Quotes should include equipment, maintenance options, and any required software, licensing, or supplies. Vendors should identify equipment specifications, capacity, supported envelope and paper sizes, compatibility with existing mailroom workflows. The County intends to select the quote that provides the best overall value, considering cost, reliability, service support, operational efficiency, and ability to meet public-sector mailing needs.

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