Mail Presorting, Daily Pickup, and Same-Day USPS Drop-Off Services

The contract issued by the North Carolina Department of State Treasurer seeks a qualified vendor to provide daily mail pickup, presorting, and same-day drop-off services to a local USPS facility. The scope includes collecting mail from the agency’s location in Raleigh, NC, sorting it by zip code, reviewing for proper postage, and ensuring secure, timely transportation to USPS for mailing on the same day. The initial contract period spans three years, beginning either upon final execution or February 15, 2026, with options for two additional one-year renewals. The estimated contract value ranges from $500,000 to $1,500, contingent on actual mail volumes processed, with pricing to be submitted via a detailed attachment. The solicitation emphasizes compliance with USPS standards, secure handling of sensitive information, and proper packaging, labeling, and barcoding to maximize USPS discounts and ensure mail integrity. The procurement process is based on a Lowest Price Technically Acceptable approach, where responsiveness to specifications, responsible vendor status, and price are primary evaluation factors. Bids must be submitted electronically through the Ariba Sourcing Tool by December 2, 2025, at 2:00 PM ET, with all required attachments completed, including pricing, HUB participation, and references. The contract incorporates numerous state and federal clauses, including compliance with environmental standards, anti-debarment regulations, and federal labor provisions if federal funds are involved. Special contractual requirements include mandatory criminal background checks for personnel, flow-down clauses for subcontractors, and insurance coverage obligations. Inspection and acceptance are performed by the State after delivery, with performance deemed complete upon approval. The contract emphasizes confidentiality, timely communication, and adherence to all applicable laws and regulations to ensure secure, efficient, and compliant mail processing services for the agency.