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Maintenance Agreement for the Leica Mica Core microscopy imaging system

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75N98026Q00978Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The National Institutes of Health plans to award a sole-source, firm-fixed-price purchase order to Leica Microsystems Inc. for a one-year OEM service agreement covering the Leica Mica Core microscopy imaging system, a critical instrument for NIH-funded research into genomic regulation and spatial organization of immune cells in Alzheimer’s disease. The required Leica Premium Care service ensures comprehensive maintenance, including preventive care, priority technical support, factory-certified repairs, software and firmware updates, calibration, and genuine OEM replacement parts, all essential to preserving the instrument’s performance, data integrity, and experimental reproducibility. Due to proprietary hardware, software, and calibration protocols unique to the system, only the original equipment manufacturer or its authorized provider can perform these services without compromising warranty or operational specifications. This notice serves as a pre-solicitation for capability statements from any responsible source, including small businesses and specialized vendors, to assess whether competition is feasible; however, the government anticipates a sole-source award within five days after the response deadline unless a capable alternative is identified. All submissions must be emailed to vensonm@mail.nih.gov no later than 9:00 a.m. EDT on August 12, 2026. The contract is not open for competitive bidding at this stage, and the government retains full discretion to proceed without competition based on received responses. The instrument will be maintained at the NIH facility in Bethesda, Maryland, under NAICS code 811210 for scientific and medical equipment repair and maintenance.

General Info

NIH to award sole-source contract to Leica Microsystems for one-year OEM service on critical microscopy system in Bethesda.

Agency

Department Of Health And Human Services → National Institutes Of Health OlaoView Agency

NAICS

811210 - Electronic and Precision Equipment Repair and MaintenanceView NAICS

Place of Performance

Bethesda, MD, 20892, USA

Set-Aside

NONE

Documents

(0)

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Organization & Contact Information

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AgencyDepartment Of Health And Human Services → National Institutes Of Health Olao
Contacts1 person available
OfficeBETHESDA, MD, 20892, USA
Organization / Agency
Department Of Health And Human Services → National Institutes Of Health Olao
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Office AddressBETHESDA, MD, 20892, USA
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MAI VENSON
contact@example.gov

Full Description

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Notice of Intent: MAINTENANCE AGREEMENT MICROSCOPY IMAGING SYSTEM


                                                         (75N98026Q00978)


The National Institutes of Health intends to award a Firm-Fixed-Price Purchase Order to LEICA MICROSYSTEMS INC.


The purpose of this requirement is to procure a one-year OEM service agreement for the Leica Mica Core microscopy imaging system. The Leica Mica Core is a critical research instrument supporting NIH-funded studies investigating the genomic regulation and spatial organization of brain-infiltrating lymphocytes in Alzheimer's disease. The research employs advanced imaging, single-cell genomics, and spatial transcriptomics to characterize immune cell function and localization within the Alzheimer's disease brain.


The required Leica Premium Care service agreement provides comprehensive OEM support, including preventive maintenance, priority technical support, manufacturer-certified replacement parts, software and firmware updates, instrument calibration, and repair services necessary to maintain the system at original manufacturer performance specifications.


Continuous OEM maintenance is essential to ensure reliable instrument operation, preserve imaging quality and data integrity, minimize research interruptions, and maintain the reproducibility of experimental results. Because the Leica Mica Core contains proprietary hardware, software, and calibration procedures, only the original equipment manufacturer is authorized to provide factory-certified maintenance, software updates, and genuine replacement parts necessary to maintain warranty and performance specifications.


This notice is issued for informational purposes as a sole-source pre-solicitation. The Government intends to award a sole-source contract for a one-year Leica Premium Care service agreement for the Leica Mica Core microscopy imaging system to the original equipment manufacturer or its authorized service provider. No other source is known to possess the proprietary technical expertise, factory-trained personnel, specialized diagnostic tools, software access, and OEM-certified replacement parts required to perform these services while maintaining the instrument in accordance with manufacturer specifications.


This notice is not a request for competitive quotations or proposals. However, any responsible source, including small businesses, 8(a) firms, HUBZone small businesses, service-disabled veteran-owned small businesses (SDVOSBs), women-owned small businesses (WOSBs), veteran-owned small businesses (VOSBs), and small disadvantaged businesses (SDBs), may submit a capability statement demonstrating its ability to satisfy the Government's requirement.


Capability statements will be evaluated solely to determine whether a competitive procurement should be conducted. A determination by the Government not to compete the proposed requirement based upon responses to this notice is solely within the Government's discretion.


Anticipated Award


The Government anticipates making an award approximately five (5) calendar days after the closing date of this notice unless the Government determines that another responsible source is capable of satisfying the Government's requirements.


Capability statements must be submitted via email to vensonm@mail.nih.gov no later than 9:00 a.m. EDT on August 12, 2026.



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JOURNAL SUBMISSION AND WEB HOSTING – JOURNAL OF REPLICATION AND REPRODUCIBILITY
Solicitation # 75N98026Q00992
The solicitation number 75N98026Q00992 is a combined synopsis and request for quote under FAR Part 12 for journal submission and web hosting services related to the Journal of Replication and Reproducibility, issued by the National Institutes of Health through the Department of Health and Human Services. The acquisition is not set aside for small businesses and is open to any qualified commercial vendor. All relevant provisions and clauses are incorporated by reference and can be found on Acquisition.GOV, and vendors must review all attachments prior to submission. The deadline to submit intent to quote is August 14, 2026 at 5:00 PM ET, with questions or clarifications due by August 19, 2026 at the same time. Final quotations must be submitted no later than August 27, 2026 at 2:00 PM ET, though the system acceptance deadline is 6:00 PM ET. The contract will be performed in Bethesda, Maryland, with primary point of contact Jacob M. Balenson and secondary contact Shirley Ruiz-Lundgren available for inquiries through their respective NIH email addresses and phone numbers.
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