Maintenance & Repair for City and School Standard and hybrid sedans FY27

The contract solicitation for Maintenance & Repair Services for City and School Standard and Hybrid Sedans for Fiscal Year 2027 requires vendors to provide comprehensive automotive services for approximately 210 vehicles operated by the City of Cambridge and its school system. The scope includes general repairs, preventative maintenance, towing arrangements, and diagnostic services, all to be performed by experienced, certified mechanics using original equipment manufacturer parts and current diagnostic systems such as Alldata or Mitchell. Repairs must be completed with a 12-month warranty on labor and parts, and all maintenance activities must be documented through the FleetioGo mobile application, requiring real-time data capture via mobile devices. The contract specifies strict delivery standards—services and parts must be delivered inside the facility without tailgate assistance, in manufacturer-original packaging, and in quantities specified by purchase order, with hazardous material deliveries requiring full MSDS documentation. Vendors must comply with all applicable federal, state, and local laws, including the Cambridge Living Wage Ordinance mandating a minimum hourly rate of $20.32 as of March 1, 2026, and the Truck Safety Ordinance for any applicable vehicle movements. Bidders are required to submit three references demonstrating excellent past performance in similar services, and failure to meet this standard results in automatic bid rejection. Additionally, vendors must certify they are not debarred or suspended, have not colluded with other bidders, carry appropriate insurance naming the City as an additional insured, and provide current certificates of good standing from the Commonwealth of Massachusetts. Submission is electronic via the City’s e-Procurement Portal by June 11, 2026, at 11:00 a.m., with no exceptions for late submissions. The award will be based solely on the lowest total price from a responsive and responsible bidder, with a secondary contingent contract offered to the second-lowest bidder. All pricing must exclude federal and Massachusetts sales taxes, include prepaid delivery to Cambridge, remain firm throughout the contract term, and reflect cost-plus markup for parts. Invoices must itemize labor hours, parts costs, vehicle references, and diagnostic printouts, and be sent directly to the appropriate City department. All materials submitted are subject to the Massachusetts Public Records Law.