Combined Synopsis Solicitation - Maintenance and Repair of Overhead Cranes and Hoists Response Date: 24 Feb 2022 at 12:00 PM MST Solicitation No: W9124R-22-R-0003 This is a combined synopsis/solicitation for commercial service prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined solicitation for commercial items, as supplemented with additional information included in this notice. This requirement is a commercial item acquisition in accordance with FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures. Request for Proposals (RFPs) are being requested and a written solicitation will not be issued. This solicitation replaced W91151-21-R-0025, if your organization submitted a response under this number, in order to be considered for this effort, please follow the instructions below. The new solicitation number is W9124R-22-R-0003. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2022-04, Effective 30 January 2022 and Defense Federal Regulation Supplement (DFARS), Change No. 30 December 2021, Effective 1 January 2022. Offerors that fail to furnish required representation or technical information as required by Federal Acquisition Regulation provisions 52.212-1 or reject the terms and conditions of this solicitation shall be excluded from consideration. It is the responsibility of the contractor to be familiar with the applicable provisions and clauses which can be accessed in full text at www.acquition.gov. The following factors shall be used to evaluate offers: Lowest Price Technical Acceptability. Additional information can be found within the clause. This solicitation is being issued as 100% percent small business set-aside under Solicitation Number W9124R-22-R-0003 which will result in a five-year single-award, firm fixed price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ) contract. The North American Industry Classification System (NAICS) code is 811310 - - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a size standard of $8.0M. Quotes will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis and tradeoffs are not permitted. Award will be made on an all or none basis. An offeror must quote on all items, to include providing the unit price for all Contract Line Item Numbers (CLIN) identified below, in this solicitation to be eligible for award. The United States Army Yuma Proving Ground (USAYPG), Yuma, Arizona is requesting quotes for a non-personal service to provide: monthly, quarterly and annual inspections; troubleshooting and repairs; and trouble shooting and repairs outside of normal wear and tear, for all overhead cranes and hoists located at USAYPG. This announcement constitutes the only solicitation. Attachment 1 - Performance Work Statement (PWS) Attachment 2 - Clauses and Provisions Attachment 3 - List of Cranes and Hoists. Attachment 4 - Wage Determination Instructions to Offerors: The Government is not responsible for any costs incurred by respondents regarding any responses to this notice. Respondents should not submit any proprietary information when responding to this notice. Respondents should also note that the Government will not return any information submitted in response to this notice. The offerors are encouraged to provide their best competitive pricing when submitting their quote. All interested companies shall provide a proposal for the following: This contract will consist of Contract Line Item Number (CLIN): CLIN 0001 Inspections: Quantity: 5 Lot IAW PWS 5.2.1.1 thru 5.2.1.6 Inspections: Monthly, Quarterly, and Annua1 Inspections. The contractor shall perform monthly inspections on all of the overhead cranes and hoist on the list in Technical Exhibit A. Quarterly and Annual inspections shall also be performed on the overhead cranes and hoists that are listed on Technical Exhibit A. Annual inspections will be the same procedures as that of the Monthly Inspections and the Quarterly inspections and will coincide with the monthly and quarterly inspections. A separate Task Order (TO) shall be issued based on the following period of performance schedule Year One: Inspections 29 March 2022 - 28 March 2023 $_______________ Year Two: Inspections 29 March 2023 - 28 March 2024 $_______________ Year Three: Inspections 29 March 2024 - 28 March 2025 $_______________ Year Four: Inspections 29 March 2025 - 28 March 2026 $_______________ Year Five: Inspections 29 March 2026 - 28 March 2027 $_______________ CLIN 0001 TOTAL $___________________ CLIN 0002 Troubleshooting and Repairs: Quantity: 5 Lot IAW PWS 5.2.2 thru 5.2.2.7 Troubleshooting and Repairs: Repairs are identified as shortcomings, safety faults, and deficiencies, including but not limited to lubes (including oil changes), adjustments, troubleshooting, tests, and parts replacement where needed. The Contractor shall furnish all labor, material, tools and equipment necessary to perform repair services on all overhead cranes, hoists, and monorails on the PWS crane and hoist list (Technical Exhibit A). Workload history for proposal purposes: Historical labor hours is 320 hours per year with approximately 30% for emergency repairs. Historical average of material costs is $160,000.00 per year. Year One: Troubleshooting and Repairs 29 March 2022 - 28 March 2023 $______________ Year Two: Troubleshooting and Repairs 29 March 2023 - 28 March 2024 $______________ Year Three: Troubleshooting and Repairs 29 March 2024 - 28 March 2025 $______________ Year Four: Troubleshooting and Repairs 29 March 2025 - 28 March 2026 $______________ Year Five: Troubleshooting and Repairs 29 March 2026 - 28 March 2027 $______________ CLIN 0002 TOTAL $__________________ CLIN 0003 Troubleshooting and Repairs Outside Normal Wear and Tear: Quantity: 1 Lot IAW PWS 5.2.2, 5.2.2.2 thru 5.2.2.7 Troubleshooting and Repairs Outside Normal Wear and Tear: Materials and parts required for troubleshooting and repairs outside of normal wear and tear. Task Orders (TO) for charges to include labor for repairs, replacements, equipment rentals and travel. The materials and numbers of hours needed to provide these repairs will be negotiated on each task order. This will be a not-to-exceed CLIN in the amount of $500,000. Each call out for troubleshooting repairs will produce a quote which will be negotiated prior to issuance of funding modification for repairs. Estimated cost for materials will be on each quote for each repair. Travel may be required in support of troubleshooting and repairs and will be changed in accordance with the Joint Travel Regulation (JTR) and pursuant to FAR 31.205-46 - Travel Costs. Quotes shall be reviewed by the Contracting Officer's Representative (COR) and forwarded to the Contracting Officer (KO) for approval. A separate Task Order (TO) shall be issued for each repair. Workload history for proposal purposes: Minor incidental user caused damage to major repair that is outside of normal wear and tear. One year there was a call out of 6 incidents, with a range in cost from $3K to $19K. Labor Category: ____________ Labor Cost per hour: ____________ Year One: Troubleshooting and Repairs 29 March 2022 - 28 March 2023 Year Two: Troubleshooting and Repairs 29 March 2023 - 28 March 2024 Year Three: Troubleshooting and Repairs 29 March 2024 - 28 March 2025 Year Four: Troubleshooting and Repairs 29 March 2025 - 28 March 2026 Year Five: Troubleshooting and Repairs 29 March 2026 - 28 March 2027 CLIN 0003 TOTAL $_________________ TOTAL OF ALL CLINS: $______________________ Place of Delivery/Service: Yuma Proving Grounds Yuma, AZ 85365
