Making a Difference in Juvenile Justice Conference

The contract for the Making a Difference in Juvenile Justice Conference is issued by the Virginia Department of Criminal Justice Services and is valued between $150,000 and $300,000. It aims to secure conference facilities, lodging, audio/visual equipment, and catering services for approximately 200 participants, with the event scheduled to take place in Charlottesville, Roanoke, or Blacksburg, Virginia. The initial contract duration is one year from award, with up to four additional one-year renewal options. Proposals must be submitted electronically via Virginia’s eVA procurement system by August 18, 2025, and late submissions will not be accepted. The solicitation emphasizes compliance with Virginia procurement laws, non-discrimination policies, and mandatory certifications, including vendor data and small business subcontracting plans where applicable. The contract is primarily governed by Virginia state law, with no explicit federal FAR clauses or references identified in the available documentation. It incorporates several attachments, including pricing schedules, proprietary information forms, exceptions to the RFP, vendor data sheets, and small business plans. The agreement stipulates that all contractual modifications or clarifications will be made through formal written addenda, and all questions must be directed in writing to the designated contract officer, Karen Sullivan. While detailed evaluation criteria and specific performance standards are referenced, their exact content is not accessible in the current documents. Overall, the contract emphasizes a competitive process, clear submission procedures, and compliance with state regulations to ensure the successful execution of the juvenile justice conference.