MANAGEMENT AND OPERATION OF A WEST HAWAI'I EMERGENCY COT SLEEPING PROGRAM

The County of Hawai'i’s Office of Housing and Community Development has issued a solicitation (No. 26-0102) seeking proposals for the management and operation of a West Hawai'i Emergency Cot Sleeping Program. Proposals are due by June 2, 2026, and must be submitted electronically through the County’s OpenGov Procurement Portal. The contract requires the contractor to provide all labor, services, materials, and equipment necessary to effectively implement and operate this emergency shelter program, with an emphasis on demonstrating a viable management plan, thorough understanding of the scope of work, and proven experience managing comparable initiatives. The award will be based on a best value trade-off process with technical merit weighted heavily (90%) across implementation viability (35%), scope comprehension (30%), and experience (25%), combined with price considerations to determine the most advantageous proposal. The contract is governed by Hawai'i state and County procurement rules and includes several compliance certifications, including wage and labor law adherence for service contracts exceeding $25,000, cost or pricing data certification for proposals over $100,000, and vendor compliance via Hawai‘i Compliance Express for contracts over $2,500. The contractor must maintain appropriate insurance naming Hawai‘i County as additional insured, and the County retains the sole right to inspect and accept performance at the contract-designated destination. Delivery terms are F.O.B. destination, with risk of loss resting on the contractor until acceptance. Proposals must be concise, well-organized with designated tab sections, and include references, staffing plans, and a detailed work plan. No packaging, marking, or detailed inspection criteria beyond general performance standards are stipulated. The contract procedures exclude oral interpretations and require all amendments to be written. Payment is reimbursement-based, with invoices submitted on company letterhead, though specific payment office details are not provided. The solicitation emphasizes transparency, non-discrimination, ethics compliance, and conflict of interest certifications, and rejects bids not adhering to stated requirements or submission via unauthorized methods.