Top

Mandatory Site Visit Coordination and Access Management

Active

Federal

Response Deadline08/26/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

Department Of State → US Embassy PretoriaView Agency

NAICS

561520 - Tour OperatorsView NAICS

Place of Performance

pretoria, DC, 0184, ZAF

Set-Aside

NONE

Documents

This scope was carved out of PR16187994.

The full solicitation package (7 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

RFQ - US Embassy Preventative Maintenance Services on Chillers Systems in Pretoria, South Africa

AI Contract Breakdown

Uniform Contract Format

No contract breakdown available.

Cannot generate Contract Breakdown because no documents were found from this contract's source.

Timeline

PostedAug 12

subcontract

Response DeadlineAug 26

Submission deadline

Response Deadline

08/26/2026, 09:00:00 PM UTCin 14 days

Ready to pursue this opportunity?

Start your free trial to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

AgencyDepartment Of State → US Embassy Pretoria

ContactsNo contacts available

OfficeN/A

Organization / Agency

Department Of State → US Embassy Pretoria

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

Coordination and submission of Visitor Access Request (VAR) forms for all personnel involved in maintenance activities to ensure compliance with U.S. Embassy security protocols and timely site access.

Similar Contracts

Same NAICS industry code

NAICS: 561520

New

International

Document Safeguarding & Secure Facility Management

POSTED

DEADLINE

Travel and Logistics Coordination Support

Navfacsyscom Europe Africa Central

POSTED

DEADLINE

Low Speed Vehicle Transportation Services

Solicitation # 2027-15

The Town of Bluffton is soliciting proposals for low-speed vehicle transportation services to support streetscape improvements in Old Town over the next three years. The selected licensed tour operator will provide weekly transportation services Thursday through Sunday at a fixed daily rate, operating along a designated route to enhance visitor experience during the project period. Proposals must be submitted by August 19, 2026, with the solicitation posted on August 7, 2026 under reference number 2027-15. The work is exclusive to South Carolina, with performance centered in Old Town, Bluffton, and no set-aside preferences are specified. Felicia Roth is the primary point of contact for inquiries, reachable via email at froth@townofbluffton.com.

POSTED

DEADLINE

Site Access and Facility Coordination ServicesThe contract titled Site Access and Facility Coordination Services is a subcontract issued under a Small Business Set Aside classification, specifically reserved for small businesses in its entirety. It is assigned the NAICS code 561520, indicating it relates to administrative management and general management services for federal agencies, particularly focusing on facility operations support. The solicitation was posted on August 6, 2026, with a response deadline of August 17, 2026, and is managed by the Department of Commerce, specifically through its National Oceanic and Atmospheric Administration. The performance location remains unspecified, but the scope requires active coordination with NOAA to secure site access, align schedules, and ensure strict adherence to all facility protocols, including procedures for after-hours entry. This work necessitates a high degree of operational compliance, logistical precision, and reliable communication to support NOAA’s facility needs without disruption.

Department Of Commerce Noaa

POSTED

DEADLINE

Training Logistics and Travel SupportThe contract requires comprehensive logistical coordination for the delivery of training programs across multiple Texas Department of Transportation districts, covering all aspects of instructor travel, per diem expenses, equipment transportation, and scheduling. The scope demands seamless execution of operations to ensure training sessions are conducted efficiently and on time, with attention to coordination across geographic regions and adherence to state agency protocols. The vendor must manage a wide range of moving parts including transportation logistics, accommodations, and equipment handling to support a consistent and reliable training environment. This is a subcontract under NAICS code 561520, with a response deadline of August 26, 2026, and was posted on August 5, 2026. The primary performance area is within the state of Texas, encompassing all TxDOT districts requiring training support. The opportunity is open for vendors to respond through the designated Texas DOT portal, with no set-aside provisions specified. All activities must align with the agency’s operational needs and timelines, ensuring that training resources are mobilized effectively without disruption to ongoing DOT activities or schedules.

Texas Department Of Transportation

POSTED

DEADLINE

Forklift and Material Handling ServicesThe contract seeks hourly forklift and material handling services with equipment rated at 3,000 to 5,000 pounds capacity, including a fully OSHA-certified operator to manage inventory within a warehouse setting. Services are intended to support logistical operations under a subcontract arrangement, with work expected to occur at a location managed by the Texas Department of State Health Services. The solicitation was posted on August 5, 2026, and responses must be submitted by August 26, 2026, at 4:30 p.m. The North American Industry Classification System code 561520 applies, indicating this is for material handling services. The contract is accessible through the Texas SmartBuy portal, and all performance details remain unspecified beyond the operational scope and certification requirements for the operator.

Department of State Health Services

POSTED

DEADLINE

Site Access and Visitor Coordination ServicesThe contract titled Site Access and Visitor Coordination Services requires the provision of administrative and logistical support to facilitate access for subcontractor personnel to USCG Base Elizabeth City. This includes processing visitor requests and verifying Real ID compliance to ensure all individuals meet federal security requirements before entering the installation. The work is specifically focused on managing the flow of subcontractor staff through the base’s access protocols, maintaining compliance with federal standards, and supporting seamless operational integration without compromising security. This is a Small Business Set Aside contract under NAICS code 561520, intended exclusively for small businesses, with a response deadline of August 26, 2026. The performance location is Elizabeth City, North Carolina, with a zip code of 27909, and the contracting organization is part of the Department of Homeland Security operating under Base Elizabeth City. The contract supports ongoing mission-critical operations by ensuring only properly vetted and authorized personnel gain entry to sensitive military and federal facilities.

Base Elizabeth CITY(00081)

POSTED

DEADLINE

Logistics Coordination & Vendor ManagementThis contract involves serving as the central coordinator for comprehensive logistics support, including transportation, meals, and lodging for personnel operating in Guatemala City. The role requires managing vendor schedules to ensure seamless service delivery, maintaining real-time communication with the U.S. Embassy to address emerging needs or emergencies, and prioritizing traveler safety through proactive monitoring and response protocols. All activities are performed on-site in Guatemala City, with the contractor expected to operate with high reliability and adaptability in a dynamic diplomatic environment. The contract falls under NAICS code 561520 for travel arrangement and reservation services and is classified as a subcontract under the U.S. Department of State's U.S. Embassy in Guatemala City. The solicitation was posted on August 3, 2026, with responses due by August 18, 2026. Performance is required exclusively in Guatemala City, zip code 01016, and the contractor must be prepared to support U.S. government operations through integrated, on-the-ground logistics management with direct coordination to embassy authorities.

Usembassy Guatemala City

POSTED

DEADLINE

On-Site Labor Services (SCA-Compliant)The contract seeks qualified subcontractors to provide on-site labor services including field technicians, laborers, electricians, and maintenance personnel for fuel testing and tank cleaning operations, with all personnel required to comply with the Service Contract Act’s wage and fringe benefit standards. The work is located at Fort Harrison, Montana, with a zip code of 59636, and is classified under NAICS code 561520 for industrial and commercial cleaning services. This opportunity is a Small Business Set Aside under the SBA, meaning only eligible small businesses may submit proposals, and it is structured as a subcontract. The solicitation was posted on August 3, 2026, with responses due by August 17, 2026, at 4:00 PM. The contracting office is the Network Contract Office 19 under the Department of Veterans Affairs, though no specific point of contact is listed in the data provided.

Network Contract Office 19 (36C259)

POSTED

DEADLINE

Guatemala - Tourism Operator Logistics Services

Solicitation # 19GT5026Q0070

The U.S. Embassy in Guatemala City is seeking a qualified tourism and logistics operator to provide comprehensive ground transportation, meal, and lodging services in support of official field visits across all departments of Guatemala, including remote areas that require all-terrain vehicle access. The contract is a firm-fixed price purchase order with a one-year duration beginning at the time of award, and it requires the vendor to act as the sole coordinator for all logistical elements of each trip, including scheduling, vendor management, and documentation. Transportation must be safe, reliable, and professionally driven, while lodging must meet strict standards for hygiene, safety, and comfort, and meal services must be tailored to the specific needs of travelers and local participants throughout the duration of each visit. All offerors must be currently registered in the System for Award Management (SAM) prior to submitting a proposal, or their submission will be deemed non-responsive. The procurement is subject to the tax provisions outlined in FAR 52.229-12 regarding certain foreign procurements. The solicitation number is 19GT5026Q0070, with a NAICS code of 561520, and responses are due by August 18, 2026. Offers must be directed to the designated point of contact, Scott Dargus and Ingrid Cifuentes, at GuatemalaBids@state.gov, and the performance location is set in Guatemala City, Guatemala. There is no specific set-aside for small businesses or other categories, and the opportunity is open to all eligible entities meeting the stated requirements.

Usembassy Guatemala City

POSTED

DEADLINE

Facility Access Coordination and On-Site Compliance ManagementThe contract titled Facility Access Coordination and On-Site Compliance Management is a subcontract under the North Carolina office of the Department of Health and Human Services, aimed at ensuring vendor personnel adhere to strict access protocols, behavioral standards, uniform requirements, and restricted movement guidelines while providing services at state healthcare facilities. The scope focuses on the coordination and enforcement of on-site compliance to maintain security, patient safety, and operational integrity within healthcare environments, requiring vendors to implement systems for monitoring, reporting, and managing personnel activities in real time. All personnel must be trained and certified to comply with facility-specific rules including controlled access zones, identification verification, and prohibited behaviors during service delivery. The solicitation was posted on August 3, 2026, with a response deadline of August 19, 2026, and is classified under NAICS code 561520, indicating it pertains to investigation and security services. The contract does not specify a set-aside type or detailed location data, but performance is expected at various healthcare facilities under North Carolina’s jurisdiction. Vendors must demonstrate experience in managing large-scale compliance programs within regulated healthcare settings and possess the capability to deploy compliant personnel, handle incident response, and maintain detailed documentation for audits and regulatory reviews. There is no designated point of contact listed, and all inquiries or submissions must be directed through the official portal linked in the contract documentation.

Department of Health and Human Services - Dhhs

POSTED

DEADLINE

Installation Access and Badge Management CoordinationThe contract requires coordination of personnel and vehicle vetting, badge issuance, and ongoing access compliance for subcontractor teams operating at Fort Leavenworth’s Military Correctional Complex. All activities must align with strict security protocols inherent to a Department of Defense installation, ensuring only authorized individuals gain entry and maintain approved access levels throughout their tenure on site. This includes managing the full lifecycle of identification credentials, verifying background checks, and enforcing adherence to facility-specific access rules to safeguard sensitive operations and infrastructure. Work is performed exclusively at Fort Leavenworth, Kansas, with a response deadline of August 13, 2026, and the solicitation was posted on July 31, 2026. The NAICS code 561520 indicates this effort falls under administrative management and security services, with the contracting agency identified as W6QM Micc-Ft Leavenworth under the Department of Defense. The nature of the work is strictly as a subcontract, meaning the awardee will operate under the direction of a prime contractor or higher-tier entity responsible for broader services at the facility. Comprehensive compliance with military installation standards is mandatory throughout the performance period.

W6QM Micc-Ft Leavenworth

POSTED

12 days ago

DEADLINE

in about 20 hours

View Details

More opportunities from Department Of State → US Embassy Pretoria

Same awarding agency

NAICS: 423730

New

Federal

HVAC Parts and Refrigerant Supply

Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers

POSTED

DEADLINE

On-Site Technical Support and Emergency Call-Out Services

All Other Professional, Scientific, and Technical Services

POSTED

DEADLINE

HVAC Preventative Maintenance and Chiller System Servicing

Plumbing, Heating, and Air-Conditioning Contractors

POSTED

DEADLINE

RFQ - US Embassy Preventative Maintenance Services on Chillers Systems in Pretoria, South Africa

Solicitation # PR16187994

The Embassy of the United States of America in Pretoria, South Africa, is soliciting firm fixed price quotations under solicitation PR16187994 for a one year preventative maintenance contract for HVAC and chiller systems at the Annex. Interested vendors must submit their quotes in South African Rand by the close of business on August 26, 2026. A mandatory site visit is scheduled for August 19, 2026, at 100 Totius Street, Groenkloof, Pretoria, and requires the submission of a Visitor Access Request form by August 14, 2026, to arrange security clearance. The award will be granted to the responsible company providing the lowest acceptable price. To be eligible, the successful offeror must be registered in the System for Award Management (SAM.gov) and provide a Unique Entity ID. All submissions must include the signed Scope of Work and US Government Clauses, as the Embassy does not sign external legal documents or credit applications. Payment will be made via EFT within 30 calendar days following the delivery of services and receipt of invoice, with no deposit payments authorized. Strict security protocols are in place prohibiting firearms on government property, with specific restrictions regarding vehicle storage at diplomatic residences.

Plumbing, Heating, and Air-Conditioning Contractors

POSTED

DEADLINE

Domestic Consolidation and Shipment (U.S. to Final Consignee)The contract requires domestic freight services within the United States to consolidate components of generators and transport them to North Brunswick, New Jersey, for subsequent international shipment. The work involves coordinating the gathering of multiple generator parts from various locations across the country, ensuring proper handling and packaging for secure transit, and delivering the consolidated loads to the designated port of export. The service must meet strict timelines and logistical standards to support the international movement of critical equipment. This is a subcontract under the U.S. Department of State, managed through the U.S. Embassy in Pretoria, with a NAICS code of 484220 indicating it falls under truck transportation services. The solicitation was posted on August 5, 2026, and responses are due by August 15, 2026, at 3:00 PM EDT. The place of performance is listed as Pretoria, South Africa, which reflects the end objective of the shipment rather than the location of work, as the actual freight consolidation and domestic transport occur within the U.S. The contract is intended to facilitate the export readiness of generator systems by streamlining the domestic logistics chain prior to international departure.

Specialized Freight (except Used Goods) Trucking, Local

POSTED

DEADLINE

International Logistics and Delivery (DAP – Delivered at Place)The contract entails end-to-end international logistics services under DAP Incoterms 2020, ensuring comprehensive transportation of goods from origin to final delivery in Pretoria, South Africa, with all associated responsibilities including customs clearance, freight insurance, and last-mile delivery. The provider must manage all aspects of the supply chain, from export handling through import formalities and final transit to the specified delivery location in Pretoria, with the recipient responsible for unloading and any local fees upon arrival. The scope demands strict compliance with international shipping regulations and requires reliable coordination across multiple jurisdictions to ensure timely and secure delivery. This is a subcontract issued by the U.S. Embassy Pretoria under the Department of State, solicited on August 5, 2026, with proposals due by August 15, 2026. The North American Industry Classification System code 488510 identifies the service as support activities for air transportation, signaling the need for specialized logistics expertise. The place of performance is clearly defined as Pretoria with a zip code of 0083, and all operations must be executed to meet the embassy’s operational requirements. There is no set-aside designation specified, indicating open competition among qualified vendors, and the contract is structured to support U.S. government interests in South Africa through dependable and fully insured international freight management.

Freight Transportation Arrangement

POSTED

DEADLINE

Heater Supply for Generator EquipmentThe contract entails the supply of industrial heaters specifically designed for installation within generator enclosures to prevent condensation and maintain operational readiness across diverse and challenging climate conditions. The heaters must be engineered to ensure reliable performance in high-humidity and temperature-variable environments, with a focus on safeguarding generator functionality and extending equipment lifespan. The work is scoped for performance at the US Embassy in Pretoria, South Africa, where environmental conditions require robust thermal management solutions for critical power infrastructure. This is a subcontract opportunity posted on August 5, 2026, with responses due by August 15, 2026, under NAICS code 335999 for other electrical equipment and components manufacturing. The contracting entity is the Department of State through the US Embassy in Pretoria, and the place of performance is firmly designated as Pretoria with postal code 0083. The solicitation does not specify a set-aside classification or point of contact, and interested parties must engage directly through the provided SAM.gov link to submit proposals and comply with all technical and contractual requirements outlined in the full solicitation package.

All Other Miscellaneous Electrical Equipment and Component Manufacturing

POSTED

DEADLINE

Industrial Pump Supply for Generator SystemsThe contract is for the supply of industrial pumps designed for use in generator cooling or fuel systems to support ongoing maintenance operations at the US Embassy in Pretoria. It falls under NAICS code 333912, which pertains to other commercial and service machinery manufacturing, and is classified as a subcontract. The opportunity was posted on August 5, 2026, with a firm response deadline of August 15, 2026, at 3:00 PM. All work must be performed in Pretoria, South Africa, with the specific delivery point identified by the zip code 0083. The contracting agency is the Department of State under the US Embassy Pretoria, though no point of contact or set-aside details are provided. The procurement is aimed at ensuring reliable operation of critical generator systems through the timely delivery of appropriate industrial pump equipment.

Air and Gas Compressor Manufacturing

POSTED

DEADLINE

Electrical Component Supply for Generator MaintenanceThe contract calls for the supply of essential electrical spare parts including circuit breakers, relays, contactors, current transformers, and motor operators specifically intended for the maintenance of generator systems. These components are critical for ensuring the reliable operation of electrical infrastructure supporting U.S. diplomatic operations in Pretoria, South Africa. The procurement is structured as a subcontract under NAICS code 335311, which classifies it within the electrical equipment manufacturing sector, indicating a focus on industrial-grade, high-reliability components that meet stringent performance and safety standards. The solicitation was posted on August 5, 2026, with responses due by August 15, 2026, at 3:00 PM, providing a ten-day window for interested parties to submit proposals. The place of performance is clearly designated as Pretoria, with a postal code of 0083, confirming that delivery, installation support, or on-site coordination will occur there. The contracting entity is the U.S. Embassy Pretoria under the Department of State, underscoring the diplomatic and operational importance of uninterrupted power systems at the facility. There is no set-aside designation specified, meaning the opportunity is open to all eligible suppliers without preference given to small businesses or other categories.

Power, Distribution, and Specialty Transformer Manufacturing

POSTED

DEADLINE

Supply of Roof Tiles and Building Materials

Lumber, Plywood, Millwork, and Wood Panel Merchant Wholesalers

POSTED

DEADLINE

Roof Structure and Rafter Design & Installation

POSTED

DEADLINE

Electrical System Inspection and Reconnection

Electrical Contractors and Other Wiring Installation Contractors

POSTED

7 days ago

DEADLINE

in 13 days

View Details