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HVAC Parts and Refrigerant Supply

Active
Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

Department Of State → US Embassy PretoriaView Agency

NAICS

423730 - Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant WholesalersView NAICS

Place of Performance

pretoria, DC, 0184, ZAF

Set-Aside

NONE

Documents

This scope was carved out of PR16187994.

The full solicitation package (7 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

RFQ - US Embassy Preventative Maintenance Services on Chillers Systems in Pretoria, South Africa

AI Contract Breakdown

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Timeline

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Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of State → US Embassy Pretoria
ContactsNo contacts available
OfficeN/A
Organization / Agency
Department Of State → US Embassy Pretoria
View Agency Profile
Office AddressN/A
ContactsNo contact information available

Full Description

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Supply of replacement parts, filters, lubricants, and refrigerants required during preventative maintenance and emergency repairs, including logistics, inventory management, and on-site delivery.

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RFQ - US Embassy Preventative Maintenance Services on Chillers Systems in Pretoria, South Africa
Solicitation # PR16187994
The Embassy of the United States of America in Pretoria, South Africa, is soliciting firm fixed price quotations under solicitation PR16187994 for a one year preventative maintenance contract for HVAC and chiller systems at the Annex. Interested vendors must submit their quotes in South African Rand by the close of business on August 26, 2026. A mandatory site visit is scheduled for August 19, 2026, at 100 Totius Street, Groenkloof, Pretoria, and requires the submission of a Visitor Access Request form by August 14, 2026, to arrange security clearance. The award will be granted to the responsible company providing the lowest acceptable price. To be eligible, the successful offeror must be registered in the System for Award Management (SAM.gov) and provide a Unique Entity ID. All submissions must include the signed Scope of Work and US Government Clauses, as the Embassy does not sign external legal documents or credit applications. Payment will be made via EFT within 30 calendar days following the delivery of services and receipt of invoice, with no deposit payments authorized. Strict security protocols are in place prohibiting firearms on government property, with specific restrictions regarding vehicle storage at diplomatic residences.
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