This Combined Synopsis/Solicitation opportunity from Department Of Veterans Affairs was posted on November 26, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Medical Coding Software, New Mexico VA Health Care System

Closed

36C26226Q0128Federal

Submission Closed12/12/2025, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Department of Veterans Affairs is conducting a market research effort to identify qualified small businesses capable of providing a Research Medical Coding Software subscription and support for the New Mexico VA Health Care System. The anticipated contract will support six users and requires the software to be FedRAMP certified, compliant with Section 508 accessibility standards, and capable of integrating with VA cloud systems. The software must support MedDRA and WHODrug dictionaries, with biannual updates, and include features such as multi-user licenses, training, installation, data migration, validation, and ongoing maintenance. The performance period is expected from January 11, 2026, to January 10, 2027, with services to be delivered electronically at the Albuquerque location. Interested vendors must submit a capability statement, company details, SAM UEI, and small business classification by November 21, 2025, via email to the designated Contract Specialist. The procurement emphasizes cybersecurity and accessibility compliance, requiring vendors to possess or obtain FedRAMP certification prior to performance start and to meet VA-specific standards such as the VA Technical Reference Model and FISMA. The contract will not include physical packaging or shipping requirements, as all deliverables are digital. Inspection and acceptance will be conducted at the VA site, with the government responsible for final approval based on compliance with security, accessibility, and functional performance standards. The notice also specifies that if no FedRAMP-certified vendor or authorized distributor of the specified software is available, the government may award directly to the OEM. This sources sought is solely for market research and does not constitute a solicitation or contractual obligation.

General Info

Agency

Department Of Veterans Affairs → 262-NETWORK Contract Office 22 (36C262)

NAICS

541511 - Custom Computer Programming Services

Place of Performance

Albuquerque, NM, USA

Set-Aside

SBA

Documents

Sources Sought Notice 36C26226Q0128 Medical Coding Software NM VA

6 pages · sources-sought

Low

Combined+Synopsis+36C26226Q0128.docx

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedNov 14

Sources Sought

Type ChangedNov 26

Sources Sought → Combined Synopsis

Response DeadlineDec 12

Deadline has passed

Submission Closed

12/12/2025, 06:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 262-NETWORK Contract Office 22 (36C262)

Contacts1 person available

OfficeGilbert, AZ, 85297, USA

Organization / AgencyDepartment Of Veterans Affairs → 262-NETWORK Contract Office 22 (36C262)

Office AddressGilbert, AZ, 85297, USA

Contacts

Katharine Robert

contact@example.gov

Full Description

The New Mexico VA Health Care System (NMVAHCS) Cooperative Studies Program Clinical Research Pharmacy Coordinating Center (CSPCRPCC) is seeking a Research Medical Coding Software subscription, software license and support for multiple users, Dictionary Load (MedDra & WHODrug), and related software training. The software and associated support is critical to patient safety and reporting requirements. It allows coding against the standard, FDA accepted, medical and medication dictionaries. Medical coding facilitates timely and verifiable data collation, allowing for the creation of reports that are used in data monitoring committees, regulatory submissions, Clinical Trial.gov data uploads, and more.

The contractor must be an authorized distributor to provide MedCodr Software, or provide a similar software that meets the requirements listed in the Statement of Work. The Contractor must provide a SaaS solution that is already FedRAMP authorized or currently listed as Authorized or Authorized w/ Constraints in the VA Technical Reference Model (TRM).

All inquiries must be submitted no later than 1:00 PM MT, December 3, 2025, via email only to Katharine Robert; contact@example.gov . All vendor inquiries received prior to the deadline will be addressed through a consolidated Q&A Amendment posted to Sam.gov on or around December 5, 2025. No inquiries will be accepted after 1:00 PM MT, December 3, 2025.

All quotes must be submitted no later than 11:00 AM MT, December 12, 2025, via email only to Katharine Robert; contact@example.gov

ALL SUBMISSION REQUIREMENTS, DEADLINES, AND INSTRUCTIONS ARE INCLUDED IN THE ATTACHED SOLICITATION DOCUMENT.

The services described in this solicitation were previously procured and are currently being performed under Contract#36C10B21C0002. Interested parties may use this information to locate publicly available information. The Government will not provide additional information about the incumbent.