Medical Record Keeping and Credential Verification

Contract W912MM26PA004 is a firm fixed price award issued on March 5, 2026, to Compass Medical Provider LLC to provide medical record keeping and credential verification services for the South Dakota National Guard MED Command. The contract is a sole source award set aside for a Women-Owned Small Business. The primary objective is to enhance Individual Medical Readiness for soldiers by ensuring real-time medical records management, proactive credentialing, and the maintenance of accurate medical documentation in compliance with HIPAA and the Privacy Act of 1974. Performance takes place at Camp Rapid, Building 420, in Rapid City, South Dakota. The initial award amount for the 12-month base period is 143,629.44 USD, with three additional one-year option periods that bring the total potential contract value to 587,060.52 USD. Key deliverables include the filing of medical documentation into electronic records and Service Treatment Records, the submission of monthly deficiency reports, and the uploading of medical documents into the Health Readiness Record within five business days. Performance is monitored via a Quality Assurance Surveillance Plan with a minimum compliance threshold of 95 percent for key metrics. Contractor personnel are subject to strict security requirements, including favorable background investigations, FBI fingerprinting for CAC access, and DoD 8570.01-M Information Assurance certifications. The contractor must appoint a Contract Manager and an OPSEC Coordinator, the latter of whom must achieve OPSEC Level II certification within 90 days. All invoicing and payment requests must be processed electronically through the Wide Area WorkFlow system.