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Medical Transcription Quality Assurance (QA) & Verification

Active
Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract opportunity with the Department of Veterans Affairs Network Contract Office 22 involves providing quality assurance and verification services for transcribed medical reports. The selected provider will be responsible for auditing transcribed text against original audio files to ensure accuracy in medical terminology, patient data, and formatting. Work is performed using One-VA VPN and VISTA menus, requiring strict adherence to HIPAA compliance and VA reporting standards to deliver error-free medical documentation. The project is designated as a Service-Disabled Veteran-Owned Small Business set-aside under NAICS code 561410. Interested parties must submit responses by October 16, 2026, for performance in the 85012 zip code area. This role supports prime contractors within the VISN 22 network to maintain high standards of medical record accuracy.

General Info

VA subcontract for medical transcription quality assurance services, SDVOSB set-aside, due October 2026.

NAICS

561410 - Document Preparation Services

Place of Performance

AZ, 85012, USA

Set-Aside

SDVOSBC

Documents

This scope was carved out of 36C26226Q1138.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

R699--MEDICAL TRANSCRIPTION SERVICE

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → 262-NETWORK Contract Office 22 (36C262)
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Performs verification and auditing of transcribed medical reports for prime contractors on Department of Veterans Affairs VISN 22 network projects. Reviews transcribed text against original audio files to correct medical terminology, patient data, and formatting using One-VA VPN and VISTA menus. Requires HIPAA compliance and expertise in VA reporting standards. Delivers verified, error-free medical reports.

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NAICS: 561410
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R699--MEDICAL TRANSCRIPTION SERVICE
Solicitation # 36C26226Q1138
The Department of Veterans Affairs VISN 22 network is seeking qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to provide off-site, remote medical transcription services for multiple facilities, including sites in Albuquerque, Amarillo, Big Spring, El Paso, Phoenix, Prescott, and Tucson. This requirement is structured as a Blanket Purchase Agreement (BPA) and requires 24/7/365 on-demand transcription of diverse medical reports such as discharge summaries, operative reports, and radiology reports. All transcription and verification activities must be performed within the United States. The contract mandates strict turnaround times, with stat dictations required within two hours, history and physical assessments within four hours, and operation reports within six hours, while all other reports must be completed within 24 hours. Billing is strictly based on Visible Black Characters (VBC), and per-line pricing is prohibited. The government will implement a quality management program where a random sampling of 20 reports per month is reviewed; significant errors or failure to meet turnaround times may result in a 50 percent payment reduction or contract termination. Compliance is a critical component of the contract, requiring adherence to HIPAA, FISMA, and the Privacy Act of 1974. Contractors must execute a Business Associate Agreement, ensure the use of encrypted hard drives for storing protected health information, and utilize the One-VA Virtual Private Network for system access. Personnel must undergo background investigations and complete annual VHA privacy and cyber security training. This current phase is a sources sought announcement for market research, with responses due by October 16, 2026.
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POSTED

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DEADLINE

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