MEDIUM TO HEAVY DUTY COLLISION REPAIR SERVICES

The City of Pasadena seeks qualified vendors to provide medium to heavy-duty collision repair services for its fleet of approximately 1,100 vehicles, including trucks, utility vehicles, fire apparatus, ambulances, and refuse trucks. The contractor must operate a single on-site full-service repair facility capable of restoring all damaged vehicles to original manufacturer specifications using in-house labor, materials, and equipment, with no subcontracting permitted. Repairs must comply with OEM standards, I-CAR Gold Class Facility Certification, the California Automotive Repair Act, and local hazardous waste and spray booth regulations. All materials used, particularly recycled components, must meet California Public Contract Code requirements, including a minimum of 30% post-consumer recycled content and full recyclability, supported by vendor certification. The contract requires the vendor to maintain comprehensive insurance coverage naming the City as additional insured, with primary, non-contributory coverage, severability of interests, and approved ISO endorsements. Insurance certificates and endorsements must be submitted prior to award, and failure to comply will result in non-responsiveness. Proposals must be submitted electronically through the City’s OpenGov eProcurement portal by May 21, 2026, at 3:00 PM PST, with no physical submissions accepted. Offerors are required to hold a valid Unique Entity ID (UEI) from SAM.gov, provide an IRS Form W-9, a Pasadena Business License if based in the city, and complete all required forms including Relevant Experience and Affidavit of Non-Collusion. The contract does not specify a contract type, pricing structure, or firm fixed price amounts, as the pricing table remains blank and no CLINs or estimated contract value are provided. Performance is tied to prompt repair turnaround within 90 days of purchase order issuance, with inspections occurring at both the contractor’s facility and upon delivery to the City. Acceptance by the City is required to activate warranties, and failure to meet quality standards triggers rework at no additional cost. The City’s Purchasing Division at 100 N. Garfield, Room S348, Pasadena, CA 91101 serves as the administrative contact point, and all invoices must be submitted electronically through the designated portal with net 30-day payment terms. Socioeconomic certifications are not required, but demographic data collection is included for equal opportunity reporting purposes.