Mesic Seed MixBid Documents

The Indiana Department of Natural Resources has issued a solicitation for a Mesic Seed Mix to be broadcast seeded on 10 acres within the state of Indiana, aiming to establish a diverse habitat that supports pollinators and wildlife. This procurement is conducted through a Request for Quotation (RFQ 003000000086337) with responses due by January 12, 2026. Bidders must submit their proposals via email or mail to the designated contact, Kathy Evans, as electronic submissions through the state’s supplier portal are not permitted. Pricing proposals must be firm, inclusive of all charges such as shipping and labor, and encompass a single line item for the entire 10-acre seed mix. The contract likely takes the form of a firm-fixed-price agreement and mandates delivery to the State of Indiana with FOB destination terms. The contract incorporates standard Indiana procurement requirements including certifications for a drug-free workplace, non-collusion, and adherence to minority-, women-, and veteran-owned business utilization goals. Prime contractors are expected to subcontract portions of the work to certified MBE, WBE, and IVOSB firms from Indiana, with appropriate commitment forms required. Warranty coverage must extend at least 90 days or match the manufacturer’s warranty, covering all costs related to defects. Inspection and acceptance will occur at the State’s destination, with the State having the authority to reject non-conforming goods at the contractor’s expense. Packages must be properly labeled with the State’s purchase order number and contents. Contractual performance is governed by Indiana state law, with payments issued by electronic funds transfer after satisfactory delivery. Additional operational provisions include compliance with applicable laws, intellectual property indemnification, and a force majeure clause allowing suspension or termination under unforeseen events. No detailed evaluation criteria or specific pricing data are disclosed, but the overall process emphasizes adherence to state procurement policies, timely submission of complete bid packages, and supplier diversity commitments.