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This Solicitation opportunity from Georgia was posted on June 30, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Microfilming and Record Preparation Services

Closed
42700 HUMAN 42700-DHS0000369State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561439
SLED
NP RFP- ADPH Vital Records Processing Services
Solicitation # SRC0000037094
The Alabama Department of Public Health is soliciting proposals under solicitation SRC0000037094 for comprehensive Vital Records Processing Services for the Alabama Center for Health Statistics. The selected supplier will implement and maintain a multi-channel system for processing vital records, including a web-based remote ordering system, mail processing, a specialized funeral home portal, and self-service kiosks for in-person ordering. Additionally, the supplier must provide a call center available from 7:00 a.m. to 7:00 p.m. CST on state business days, offering support in both English and Spanish. All services must be ADA compliant, and all personnel performing the work must be physically located within the United States. The contract is structured for a total duration of up to five years, beginning with an initial two-year term and offering renewal options for an additional two-year period followed by a final one-year period. A key requirement is that the supplier must be capable of going live within 60 days of the contract award and must provide the services at no cost to the Department, assuming all liability for chargebacks. Evaluation factors for the award include a minimum of three years of experience with government agencies, three active references from vital records jurisdictions, and the ability to provide a live demonstration. Proposals must be mailed or hand-delivered in a sealed package to the Alabama Division of Procurement by 4:30 PM CT on November 16, 2026, and must include an electronic copy on a USB drive. Suppliers are required to comply with various state mandates, including E-Verify enrollment for those employing staff in Alabama, registration with the Alabama Secretary Office for out-of-state firms, and certifications against economic boycotts. Questions regarding the RFP must be submitted via email by October 28, 2026.
Alabama Department of Public Health

POSTED

13 days ago

DEADLINE

in 20 days

Documents

2

42700-DHS0000369 Bidders/Offerors’ Conference Announcement

DOC, Low priorityindustry-day
Low

eRFP 42700-DHS0000369 Microfilming and Record Preparation Services Industry Day

PPTX, Low priority40 pages · industry-day
Low

AI Contract Breakdown

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Timeline

1 update
PhaseClosed
Posted

Solicitation

Deadline changed

Response deadline changed from Jul 31, 2025 to Aug 8, 2025.

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyGeorgia Department of Human Services
Contacts1 person available
OfficeN/A
Office AddressN/A
Contacts

Full Description

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Pursuant to the State Purchasing Act (Official Code of Georgia Annotated §§50-5-50 et seq.), this electronic Request for Proposals (eRFP) is being issued to establish a contract with a qualified supplier who will provide Microfilming and Record Preparation Services to the Georgia Department of Human Services, Division of Family and Children Services (DFCS) (hereinafter, the State Entity) as further described in this eRFP.
The Division of Family and Children Services, Social Services Administration Unit (SSAU) is responsible for the administration, coordination, supervision, and regulation of public and private sealed adoption records for the state of Georgia. These documents are for permanent retention and for investigating, evaluating, and planning for children and families involved in the adoption process.
SSAU has the responsibility to maintain all of the permanent adoption records processed in the State of Georgia and ensure their protection. This responsibility, in addition to the service-connected activity regarding the protection of adoption records, is mandated by law (GC. Code: 19-8-81).
The Georgia Department of Human Services, Division of Family and Children Services (DFCS), will award one (1) contract to the responsive and responsible supplier with the highest combined technical and cost scores.

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