Microsoft Academic M365 A5 Software

The contract solicitation N0018926QD086 seeks to renew Microsoft 365 A5 software licenses for National Defense University, covering 1,500 faculty licenses, 48,000 student licenses, 150 domestic calling plan licenses, 25 domestic and international calling plan licenses, and 200 Microsoft Teams Room Pro licenses. These licenses provide cloud and client-based access to the Microsoft Office suite, Microsoft Teams, OneDrive, and OneNote, and are integral to the university’s existing academic ecosystem under the Enrollment for Educational Solutions Campus agreement. The procurement is structured as a firm-fixed-price contract with an FOB destination delivery term, requiring all items to be delivered to Fort Lesley J. McNair in Washington, D.C. by May 30, 2026. The solicitation is a total small business set-aside under NAICS code 541519, with a size standard of $34 million, and requires offerors to be registered in SAM.gov. The evaluation will follow a lowest price technically acceptable approach, with technical acceptability determined solely by compliance with specifications, followed by price competitiveness. Payment will be processed exclusively through Wide Area WorkFlow (WAWF) using cost vouchers or Invoice 2in1 forms, with no alternative invoicing methods permitted. Contract performance is subject to stringent security and compliance requirements, including mandatory background investigations for all personnel accessing DoD systems, with minimum NACI or T1-level investigations required and full adjudication by the DoD Central Adjudication Facility before access is granted. U.S. citizenship is required for any individual needing Common Access Card (CAC) credentials or system access, and interim clearances are not accepted. Contractors must designate a security representative within three business days of award and ensure all personnel undergo in-processing and out-processing with the Command Security Manager and Information Assurance Manager. Access to Navy IT systems requires submission of a System Authorization Access Request Navy (SAAR-N), and compliance with HSPD-12, NIST SP 800-171, and DFARS 252.204-7012 for safeguarding covered defense information is mandatory. Technical data and software must be properly marked with Government Purpose, Limited, or Restricted Rights legends under DFARS 252.227-7989, and inadvertent omissions must be corrected within six months. Security clauses such as