MIL DEPT - Underground Locating Services

Contractors are invited to bid on providing statewide underground locating services for the Vermont Military Department, covering all Vermont Army National Guard facilities under a two-year base period beginning in September 2026, with options to extend the contract for up to three additional years, for a total potential duration of five years. All work must be performed across Vermont, requiring the contractor to supply labor, equipment, materials, and supervision for accurate utility location services while adhering to stringent Department of Defense access protocols. Each employee must complete the VTARNG Base Access Registration/Record Check form and undergo NCIC-III and Terrorist Screening Database background checks, with annual re-verification mandated for ongoing contract performance; failure to maintain compliant access status may lead to work restrictions or contract termination. Proposals must be submitted via email to Mil.BidProposals@vermont.gov by August 27, 2026, at 3:00 PM ET, and any deviations from the solicitation requirements, including alternate methods or conditions, will render a bid non-responsive. The State reserves the right to award the contract based on the best interests of the Vermont Military Department, allowing for trade-off decisions where non-price factors may outweigh lowest cost, though no formal evaluation factors, weights, or acceptance criteria are specified. The primary point of contact for inquiries is Michael Millette, who serves as the contract representative, and no pricing details, contract value estimates, invoicing systems, or payment information are provided. The solicitation explicitly requires compliance with Army Directive 2014-05 and AR 190-13, but cites no technical standards for locating methodologies, nor does it include requirements for packaging, labeling, socioeconomic certifications, or unique entity identifiers, focusing instead on security access and responsive bid submission as critical compliance hurdles.