This Solicitation opportunity from Oklahoma was posted on July 19, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Miscellaneous Deferred Maintenance Improvements Project# 26TR02 / 26TR03
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
The City of Stillwater is soliciting electronic bids for a project titled Miscellaneous Deferred Maintenance Improvements, identified as Project #26TR02 / 26TR03 with Bid No. 28-2025. The scope encompasses drainage enhancements and fence repairs at the Boomer Lake Spillway, construction of approximately 260 square yards of sidewalk pathways within city rights of way, and roadway and drainage improvements located roughly 150 feet east of the intersection of 19th Avenue and County Club Road. Bids must be submitted via the city’s online portal by 3:00 PM on August 27, 2025, with bid opening scheduled to occur in person at the Norman McNickle Municipal Complex. The process requires bidders to submit a guarantee of at least 5% of their bid amount through a bond or certified check, and the successful contractor will need to execute a contract within 14 days of award, along with providing performance and maintenance bonds, insurance certificates, and compliance with Oklahoma laws. The city reserves the right to reject any or all bids, waive technicalities, and issue addenda as necessary, with the contract to be governed under Oklahoma law and enforced in Payne County. A pre-bid conference is optionally scheduled for August 7, 2025, to facilitate bidder inquiries, and detailed project documents are accessible through the city’s bid portal. The project size is estimated between $500,000 and $1,500,000, and the city emphasizes transparency and compliance throughout the bidding process. This solicitation aligns with the city’s ongoing infrastructure maintenance efforts, ensuring that selected contractors meet specified requirements and adhere to legal and procedural standards for public works projects within Oklahoma.
General Info
Place of Performance
OK, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Bids shall be submitted as stated in the Instructions to Bidders.
Any bid received by the City Clerk more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of bids, shall not be considered and shall be returned unopened to the bidder submitting same.
Bids will be referred to city staff for evaluation. The City Council may award a contract to the "lowest and best responsible bidder". The Council reserves the right to reject any or all bids or portions thereof and to waive any technicalities in the bidding process. No bid may be altered, withdrawn, or resubmitted within 45 days after the date set for the opening of bids.
The documents describing the requirements for this request for bids may be examined at https://stillwater.ionwave.net. Questions regarding the bid package should be directed through the City’s bid portal, Ionwave.
Each bidder is required to submit with their bid a guarantee in the form of an acceptable bidder's bond, a certified check, or a cashier's check on a solvent bank in the state of Oklahoma, and in the amount of not less than five percent (5%) of the amount bid. The successful bidder shall execute a contract within 14 calendar days of Notice of Award by the City. A contract embodying the terms set forth in the bidding documents shall be executed by the City within 60 days of the award of the Contract.
The successful bidder shall file a performance bond, maintenance bond, statutory bond and certificates of insurance in the statutory amounts for public liability and workers compensation insurance at the time of signing the contract.
Any agreement entered into as a result of this invitation to bid shall be construed under the laws of the State of Oklahoma, and the venue for enforcement of the agreement shall be Payne County in the State of Oklahoma. The City may issue addenda as may be necessary in the best interest of the public and the City of Stillwater. Addenda issued through Ionwave may amend the date and/or time for receipt of bids or any specification, item, document, or requirement in the Bidding Documents.
An OPTIONAL pre-bid conference will be held at 10:00 AM on Thursday August 7, 2025 in Room 2073 of the Norman McNickle Municipal Building, 723 South Lewis, Stillwater, Oklahoma. A Teams virtual meeting link will be offered via Ionwave to prospective bidders.
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