Money Machines Maintenance and Repair

This contract pertains to the maintenance and repair of money machines for the City of El Paso, Texas, with an estimated contract value ranging from $50,000 to $200,000. The City reserves the right to modify the Schedule of Events at its sole discretion, with any changes communicated through formal amendments. The procurement process includes key deadlines such as the last day for questions on July 7, 2025, and amendments due by July 8, 2025, with the bid submission deadline set for July 23, 2025. The contract award is anticipated to occur around July 2025. Interested vendors are instructed to submit their proposals either by mail or hand delivery to the City’s Purchasing & Strategic Sourcing Department located at 300 N. Campbell, El Paso, TX. The solicitation is identified by the number 2025-0453 and is posted on the City’s procurement portal. The procurement process requires vendors to submit several certifications and compliance documents, including certifications regarding terrorism, discrimination, boycotting Israel, and boycotting energy companies, all aligned with Texas Government Codes. Vendors must also complete IRS Form W-9 for tax purposes, and submit affidavits affirming non-collusion, disclosure of conflicts of interest, and any indebtedness to the City. Additionally, vendors involved in the bid must provide subcontractor details if applicable. The contract emphasizes adherence to ethical standards, transparency, and compliance with local and state regulations, including disclosures related to conflicts of interest and potential affiliations with foreign or domestic entities. The City maintains the discretion to adjust the event schedule as necessary, ensuring flexibility in managing the procurement process while emphasizing the importance of timely and complete submissions from all bidders.