This Sources Sought opportunity from Department Of Defense was posted on May 19, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
MRI Trailer PM Service
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The Government is conducting market research to determine the appropriate acquisition strategy for a yearly preventative maintenance contract for a government-owned MRI trailer stationed at Weed Army Community Hospital in Fort Irwin, California. The effort, identified by solicitation number PANHCA-26-P-0000031192, targets vendors capable of providing non-personal services in compliance with a detailed Performance Work Statement (PWS) that mandates full adherence to OEM specifications, regulatory standards including The Joint Commission, HIPAA, and NFPA 99, and mandatory training requirements such as DoD 8570.01-M, antiterrorism, and OPSEC. The North American Industry Classification System (NAICS) code under consideration is 811210, with a size standard of 1,000 employees, and the Government is actively seeking input from all small business concerns, including 8(a), Service-Disabled Veteran-Owned, HubZone, and Women-Owned businesses, to evaluate whether the requirement should be set aside or competed fully open. Responses must be submitted electronically in PDF or Word format, not exceeding ten single-sided pages using no smaller than 10-pitch font, and must include the firm’s name, point of contact, Unique Entity ID, CAGE code, and explicit certification of small business status or classification. The contract will require the contractor to supply trained personnel, tools, diagnostic equipment, parts, materials, and travel to perform scheduled preventative maintenance, calibration, and unscheduled repairs on the MRI trailer during normal business hours at the hospital location. All work must ensure a minimum 95% system uptime, and service documentation must be submitted via the Wide Area Work Flow (WAWF) system for invoicing. Personnel are subject to stringent security protocols, including completing a Standard Form 85P for public trust access, obtaining two-factor authentication for network systems, completing AT Level I antiterrorism and iWATCH training within strict timeframes, and wearing temporary badges while on-site. Inspection and acceptance occur on-site at the hospital, verified jointly by medical maintenance staff and the Contracting Officer Representative, with certification required on DD Form 2163 following calibration. The submission window closes on May 22, 2026, at 10:00 AM Central Standard Time, to be emailed to Kacie Burris and Albert Lee with the solicitation number clearly stated in the subject line. No contract award is guaranteed, no reimbursement is provided for
General Info
Place of Performance
Fort Irwin, CA, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
INTRODUCTION
The purpose of this sources sought notice is to conduct market research to determine if responsible sources exist by determining if this effort can be successfully competed and/or set-aside for small businesses. The proposed North American Industry Classification System (NAICS) Code is 811210- Electronic and Precision Equipment Repair and Maintenance Services which has a size standard of 1,000 employees. The Government will use this information to determine the best acquisition strategy for this procurement. The Government is interested in all large and small businesses to include 8(a), Service-Disabled Veteran-Owned, HubZone, and Women-Owned small business concerns.
The Government will use responses to this notice in formulating its acquisition strategy. Based on the responses of this notice, this requirement may be set aside for small business (in full or in part) or procured through full and open competition.
The Medical Readiness Contracting Office-West (MRCO-W), JBSA, Fort Sam Houston, Texas, is seeking potential sources who can provide a non-personal service requirement for a preventative maintenance contract for a government-owned MRI trailer in support of the Healthcare Technology Management (HTM) department at Weed Army Community Hospital, Fort Irwin, California. The preventative maintenance services must adhere to the FULL list of the performance work statement (PWS) outlined in Attachment 1. This will be yearly maintenance.
SUBMISSION DETAILS
The Government will not review general capability statements, please ensure submissions are tailored to this requirement and information requested in the attached performance work statement. The Government requests capabilities statements be submitted electronically in PDF or MS Word format. Offeror's responses shall not exceed ten (10) pages single-sided - standard 8 ½ X 11 pages using not less than 10-pitch font -- and shall describe the offerors technical expertise in sufficient detail to make an informed determination of the offerors ability to successfully provide the products/systems listed in the salient characteristics.
This is not a solicitation. This information is for planning purposes only and is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or award a contract. Contractors responding to this sources sought notice are advised their response does not ensure participation in future solicitations or contract awards. The Government will not reimburse any company or individual for any expense associated with preparation or participation in this research. Interested parties should e-mail responses to the Contract Specialist, Kacie Burris at contact@example.gov and the Contracting Officer, Albert Lee at contact@example.gov in either Microsoft Word format by 22 May 2026, 10:00 am Central Standard Time, and reference PANHCA-26-P-0000 031192 in the subject line of email and all enclosed documents. Information and materials submitted in response to this request WILL NOT be returned. DO NOT SUBMIT CLASSIFIED MATERIAL.
Interested Offerors are asked to answer the following questions and submit the following information with their capability statement:
- Name of the firm, point of contact, phone number, email address, Unique Entity ID, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.
- The NAICS code contemplated for this requirement is 811210 with a size standard of 1,000. In your opinion, does this NAICS code fit this requirement? If not, which NAICS code would you suggest and why?
Primary Point of Contact:
Kacie Burris
Contract Specialist
Email: contact@example.gov
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