MSHA - Digitization Services

The U.S. Department of Labor, through the Office of the Senior Procurement Executive on behalf of the Mine Safety and Health Administration (MSHA), is soliciting National Archives and Records Administration (NARA)-compliant digitization services. This small business set-aside under NAICS 518210 involves the digitization of approximately 53 priority boxes containing an estimated 141,655 pages. The scope also includes optional tasks for the validation and organization of 44 boxes of previously scanned records and the digitization of an additional two boxes. The base period of performance is twelve months from the date of award, with physical records being picked up and returned at the MSHA Headquarters in Washington, DC. The government will utilize a best-value approach for the award, prioritizing technical capability, experience, management plans, and quality control over price and past performance. Technical requirements include adhering to NARA-approved formats, maintaining 99 percent OCR character accuracy, and ensuring 98 percent of sampled images meet acceptance criteria. Deliverables include a comprehensive digitization plan, searchable digital records, and electronic indexes with specific metadata. The contract includes strict organizational conflict of interest exclusions for three years following completion and requires all invoicing to be processed through the Department of Treasury's Invoice Processing Platform. Proposals are due by September 21, 2026.