MTRS 2026-2027 RetirementPlus (R+) Enrollment Response Services

This contract, titled MTRS 2026-2027 RetirementPlus (R+) Enrollment Response Services, is a small procurement targeted exclusively to verified small businesses registered in the Massachusetts Small Business Purchasing Program (SBPP) and documented through CommBuys. The solicitation, identified by BD-26-1106-1106C-MTRSC-130774, was posted on June 23, 2026, with a deadline for responses set for July 10, 2026, at 4:00 PM EST. The award will be made on a best value basis, evaluating proposals for completeness, understanding of the work, electoral process security, contractor experience, cost, and valid SBPP certification, with no numerical weights assigned to factors; non-compliance with mandatory requirements results in immediate disqualification. The scope includes printing ballots and reminder pieces, data processing and personalization, online voting services, tabulation, reporting, and postage, with an estimated total value ranging between $35,000 and $40,000 based on anticipated volumes and costs. Bidders must submit a complete electronic proposal via CommBuys, including mandatory forms such as the Cost Proposal Sheet, Bidder’s Checklist, Prompt Payment Discount Form, Business Reference Form, and Secure Data Exchange Standards, along with a signed cover letter; no paper submissions or alternative methods are permitted. All contractors must be certified by the Massachusetts Operational Services Division as a small business in good standing, with principal operations in Massachusetts, at least one year in business, under 50 FTEs or 26,000 quarterly hours, and average gross revenue below $15 million over three years. Contractors must provide a valid Taxpayer Identification Number via Form W-9, affirm financial solvency, disclose pending litigation, and certify compliance with state confidentiality laws including M.G.L. c. 66A and c. 93H, implementing encryption per Commonwealth cryptographic standards and PCI compliance if handling financial data. Data breaches require immediate notification, and contractors bear full liability for resulting damages. Contract performance requires adherence to state regulations and technical specifications outlined in appendices covering required IT standards, election processes, and physical printing specifications, including 8.5x14 double-sided two-color ballots, #10 window envelopes, and #9 reply envelopes. Records must be retained for a minimum of six years, and the contractor must indemnify