MU - New Basketball & Volleyball Arena

Project number: MUN-100133
This project comprises design-, construction- and acceptance-phase commissioning of the major building systems for the a new basketball and volleyball arena on the Oxford campus of Miami University. The project will pursue LEED Silver Certification; therefore, commissioning must comply with the requirements of both Fundamental and Enhanced Commissioning credits for LEED v.4. The Criteria Architect and the Owner are completing the programming and conceptual design phases. The contract will commence with Schematic design review and continue from there to the end of the acceptance phase. The project consists of constructing a new 256,000 gross square foot building located at 200 S Fisher Drive, Oxford, Ohio 45056. The building systems envisioned to be commissioned include HVAC Systems, Electrical Systems, and Plumbing Systems, Specialty low voltage electrical systems. HVAC systems include but are not limited to DOAS units, fan coil units, data room units, smoke evacuation system, exhaust fans, unit heaters, chilled beams, variable air volume terminals / valves, variable frequency drives, chilled water hydronic systems, hot water hydronic systems. Plumbing systems include but are not limited to domestic hot water generation systems, domestic hot water return systems, water conditioning systems, sanitary ejector pumps, storm sump pumps. Electrical systems include but are not limited to electrical motor starters, electrical switchgear, lighting control systems, emergency generators, automatic transfer switches, and distribution panels. Members of the selected Design-Build team are as follows: Design-Builder – Turner Construction Company Architect of Record – MSA Design Consulting Engineer – Heapy Engineering. The criteria architecture team for the project is The SLAM Collaborative. The 100% design development drawings can be found by clicking the link to a Google drive here.
Scope of Services: Miami University requests that prospective firms submit proposals that identify the most cost-effective scope of services for the project identified above. Services may include some or all of the following: Establish the verification and testing methods to be used during commissioning. Develop the forms for recording of the systems performance and testing procedures/results. Develop a Facility Requirements and Operations and Maintenance Plan including the following details: • Sequence of operations for the building • Building occupancy schedule • Equipment run-time schedules • Setpoints for all HVAC equipment • Set lighting levels throughout the building • Minimum outside air requirements • Any changes in schedules or setpoints for different seasons, days of the week, and times of day • A systems narrative describing the mechanical and electrical systems and equipment • A preventive maintenance plan for building equipment described in the systems narrative • A commissioning program that includes periodic commissioning requirements, ongoing commissioning tasks, and continuous tasks for critical facilities Develop a monitoring-based commissioning plan including the identification of points that will be measured and evaluated. Scope shall include both energy and water-consuming systems. Provide as-needed updates to the systems manual, including explanations for any modifications to the original design. The following items shall be included in each monitoring-based commissioning plan: • Roles and responsibilities • Measurement requirements (meters, points, metering systems, data access) • The points to be tracked, with frequency and duration for trend monitoring • The limits of acceptable values for tracked points and metered values • The elements used to evaluate performance, including conflict between systems, out-of-sequence operation of systems components, and energy and water usage profiles • An action plan for identifying and correcting operational errors and deficiencies • Training to prevent errors • Planning for repairs needed to maintain performance • Frequency of analyses in the first year of occupancy (at least quarterly) Provide thermal imaging of building envelopes and electrical equipment including but not limited to switchgear, panels, motors, and other electrical equipment. Provide details that cannot be, or were not, fully developed during design, such as scheduling of commissioning activities, develop actual lines of reporting and approvals, coordination, etc. Inspect the equipment and systems to verify proper installation and adequate operational checkout by installing contractors. Review and comment on all change orders affecting commissioned systems that may occur during the construction phase. Coordinate, conduct, and document the testing of equipment and systems during the commissioning phase. Report to the owner and contractors any deficiencies in the specified building systems or equipment. Attend meetings to review report and resolve issues. Identify party or parties responsible for correcting deficiencies. Submit written monthly progress reports during the construction and acceptance phases. Assist Owner and DB in the LEED v.4 documentation and certification process throughout the project and provide all required commissioning forms and reports in formats required for LEED v.4 Silver certification at both the Design Phase submission and Construction Phase submission. Provide final report that all of the building systems have been commissioned and that they meet the design criteria and design intent. Return to the project to re-commission the HVAC systems during the season in which the HVAC systems were not originally commissioned. Provide other services deemed appropriate by the proposer for the given project that provide value to the University. Participate in any conflict resolution efforts as it relates to commissioned equipment or areas of construction. Additional Information Owner’s and DB’s staff may attend any- or all-commissioning activities. Commissioning authority’s proposal should include a proposed average for hours per week on-site during the construction phase, not including travel time or home office activities. For this proposal, the selected firm will be required to separate their fee proposal into three parts: 1. Fundamental LEED Commissioning Services: These Commissioning Services will meet the requirements of the Fundamental Building Systems Commissioning Prerequisite, (EAp1) as described in the U.S. Green Building Council’s (USGBC) Leadership in Energy & Environmental Design LEED version 4.0. 2. Option 1 Path 1 & 2: Enhanced and Monitoring-Based Commissioning 3. Option 2: Enhanced Commissioning - Building Envelope Services Final fee and final scope of services will be negotiated after selection. The selected Commissioning Agent (“CxA”), as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Consultant Agreement detailed cost components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity (“EDGE”) Program as required by statute and the Agreement. As required by the Agreement, and as properly authorized, provide the following categories of services: Program Verification, Schematic Design, Design Development, Construction Document Preparation, Construction Administration, Post-Construction, and Additional Services of all types. Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website at http://ofcc.ohio.gov. During the construction period, provide not less than 8 hours (excluding travel time) on-site construction administration services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site representation comprised of the CxA and its consultant staff involved in the primary design of the project, all having relevant and appropriate types of construction administration experience. For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ: 1. Sports Arena Commissioning 2. Large assembly spaces 3. Mechanical Systems 4. Electrical Systems 5. Smoke Evacuation Systems 6. Building Envelope