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Multi-Function Devices and Related Software, Services, and Cloud Solutions

Awarded
NASPO-ADT-167State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Multi-Function Devices and Related Software, Services, and Cloud Solutions contract, established through solicitation RFP-NP-23-001 by the State of Colorado and NASPO ValuePoint, provides a comprehensive framework for the procurement of printing and imaging technology. Effective August 1, 2024, for the term 2024-2029, the agreement covers a wide array of hardware including multi-function devices, single-function printers, production and industrial print equipment, large format equipment, and scanners. Beyond hardware, the contract encompasses managed print services, digital document solutions for imaging and archival, and various IT solutions such as Software as a Service, cloud-based offerings, and web-based fleet management tools. The procurement process involved a rigorous evaluation of technical and cost components following a solicitation period that closed in April 2023. These Master Agreements allow participating states to execute addenda to access awarded suppliers and standardized pricing. The contract structure includes specific guidelines for pricing updates, product list maintenance, and financing options to ensure efficient workflow and productivity enhancements for government entities. Administration of the portfolio is coordinated through the State of Colorado and NASPO ValuePoint.

General Info

Colorado and NASPO ValuePoint contract for printing hardware, software, and managed services 2024-2029.

Agency

Colorado

NAICS

423420 - Office Equipment Merchant Wholesalers

Place of Performance

CO, USA

Set-Aside

NONE

Documents

7

RFP-NP-23-001 Multi-Function Devices and Related Software, Services and Cloud Solutions

PDF, High priority: read this first163 pages · rfp
High

RFP-NP-23-001 Multi-Function Devices and Related Software, Services, and Cloud Solutions Colorado

PDF, High priority: read this firstportfolio-snapshot
High

State of Colorado Multi-Function Devices Portfolio Roll-Out Meeting

PDF, High priority: read this first34 pages · presentation
High

Decision Memorandum - Multi-Function Devices

OCTET-STREAM

Multi-Function Devices - RFP, Amendments, and Attachments

OCTET-STREAM

Portfolio Map - Multi-Function Devices

OCTET-STREAM

Portfolio Snapshot

OCTET-STREAM

AI Contract Breakdown

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Timeline

PhaseAwarded
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Awarded

Contract was awarded

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Organization & Contact Information

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AgencyColorado
Contacts4 people available
OfficeCO, USA
Organization / AgencyColorado
Office AddressCO, USA
Contacts
Nikki PollackLead State Administrator
contact@example.gov
+1 (555) 000-0000
Joel AtkinsonNASPO CPM
contact@example.gov
Tanya CampbellNASPO SEM
contact@example.gov
Amy OldsCooperative Portfolio Coordinator

Full Description

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Please Note: There will be a "State Rollout Meeting" presentation on January 4, 2024 at 3:00 PM EST to discuss this portfolio and answer questions. These Master Agreements will be available for States to execute Participating Addenda immediately but the effective date of the contracts will be August 1, 2024. The purpose of these Master Agreements is to provide Multi-function Devices (MFD’s), Single-function Printers, Production and Industrial Print Equipment and Services, Large/Wide Format Equipment, Scanners, and Specialty Printers. Managed Print Services (MPS) and software bundles that enable efficient workflows which enhance the productivity and capability of the Devices are also included, along with digital document solutions that involve imaging, retrieval, archival, scanning services, and back file conversion. In addition, IT solutions such as Software as a Service (SAAS), cloud-based offerings, and web-based fleet management tools are also offered .

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