Nez Perce-Clearwater National Forests, Bulk Fuel

SYNOPSIS/SOLICITATION 12034319Q0051 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This solicitation is issued as a Request for Quotation (RFQ) and the documents incorporate provisions and clauses in effect through Federal Acquisition Circular 2005-97. This procurement is set aside for Small Business. The NAICS code is 324110 and the Small Business Size Standard is 1,500 employees average employment of a firm over three years. Scope of Contract. The USDA Forest Service, Nez Perce-Clearwater National Forests has recurring needs at multiple locations forest-wide for fuel to be delivered. Fuel types include On Road Diesel, Unleaded gasoline (ethanol free), and Premium Unleaded gasoline. The Region 1 Idaho Montana Acquisition Team (IMAT) Contracting Office intends to award multiple Purchase Orders from this combined synopsis/solicitation. Fuel will be acquired by placing orders against a Purchase Order as needed. The Contractor is responsible for supplying and delivering the requested type of fuel. The Forest Service will use the State of Idaho OPIS Rack Average pricing out of Spokane, WA, as the base cost for fuel on the date an order is placed via http://apps.itd.idaho.gov/apps/Opis/BulkFuelPrices.asp. Delivery Locations. See attached Bulk Fuel Locations (2 pages). Individuals Authorized to Place Orders. There will be Forest Service personnel at each location who are authorized to place orders. Refer to attached Bulk Fuel Locations sheet to see who is authorized. Procedures for Placing Orders. Orders will by placed by authorized Forest Service personnel with a phone call to the Contractor and a follow up email or phone call to the Contracting Officer (CO). Billing Procedures. (a) Invoice Processing Platform (IPP). The Invoice Processing Platform (IPP) is a secure, Web-based service that more efficiently manages Government invoicing from purchase order through payment notification at no charge to federal agencies and their vendors. The Forest Service is utilizing IPP for the electronic submission and tracking of contracts/purchase orders, invoices, and payment information. Payment through IPP is an Electronic Funds Transfer (EFT) into the Contractor's bank account. If the Contractor chooses billing through IPP, the Contractor must enroll at www.ipp.gov/vendors/enrollment-vendors.htm in order to submit all invoices electronically and upload as an attachment a hard copy of the invoice or statement on billhead and Contractor sales slip showing the total amount being billed. (b) Credit Card. The Contractor may choose payment by credit card to the extent the Contractor agrees to accept that method of payment. Hard copy invoices shall be submitted to the CO. Upon approval/acceptance of the invoice, the CO will provide Government VISA card information to the Contractor over the phone. Effective Period of Contract. The effective period of this contract is from the date of Award through March 1, 2020. The estimated start date is April 1, 2019. FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1 CLAUSES) 52.212-4 Contract Terms and Conditions - Commercial Items (JAN 2017) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (NOV 2017) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note) 52.219-6 Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644) 52.219-13 Notice of Set-Aside Orders (NOV 2011) (15 U.S.C. 644(r)) 52.219-28 Post Award Small Business Program Re-representation (JUL 2013) (15 U.S.C. 632(a)(2)) 52.222-19 Child Labor - Cooperation With Authorities and Remedies (OCT 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEPT 2016) (E.O. 11246) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793) 52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513) 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (JUL 2013) (31 U.S.C. 3332) 52.232-36 Payment by Third Party (MAY 2014) (31 U.S.C. 3332) CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS The following attachments are part of this solicitation and any resulting contract (see separate documents). 1. Schedule of Items (2 pages) 2. Bulk Fuel Locations (2 pages) SOLICITATION PROVISIONS AGAR 452.204-70 Inquiries (FEB 1988) Inquiries and all correspondence concerning this solicitation should be submitted in writing to the Contracting Officer. Quoters should contact only the Contracting Officer issuing the solicitation about any aspect of this requirement prior to contract award. INSTRUCTIONS, CONDITIONS, AND NOTICES TO QUOTERS System for Award Management (SAM). In order to be eligible for a contract award under this solicitation, quoters must have an active registration in the System for Award Management via www.sam.gov. The System for Award Management (SAM) is an official website of the U.S. Government. There is no cost to use SAM. You can use the site for FREE to: - Register to do business with the U.S. government - Update or renew your entity registration - Check status of an entity registration (a) Getting Started. You must have an active registration in SAM to do business with the Federal Government. To register in SAM, at a minimum, you will need the following information: 1. Your DUNS Number, Legal Business Name, and Physical Address from your Dun & Bradstreet (D&B) record. If you don't already have one, you can request a DUNS Number for FREE from D&B. 2. Your Taxpayer Identification Number (TIN) and Taxpayer Name associated with your TIN. Review your tax documents from the IRS (such as a 1099 or W-2 form) to find your Taxpayer Name. 3. Your bank's routing number, your bank account number, and your bank account type, i.e. checking or savings, to set up Electronic Funds Transfer (EFT). (b) Instructions for Registering in SAM Step-By-Step. 1. Go to www.sam.gov 2. Create a Personal Account and Login 3. Click "Register New Entity" under "Manage Entity" on your "My SAM" page 4. Select your type of Entity 5. Select "Yes" to "Do you wish to bid on contracts?" 6. Select "No" to "Do you want to be eligible for grants and other federal assistance?" 7. Complete "Core Data" - Validate your DUNS information - Enter Business Information (TIN, etc.) - Enter CAGE code if you have one. If not, one will be assigned to you after your registration is completed. Foreign registrants must enter NCAGE code. - Enter General Information (business types, organization structure, etc.) - Financial Information (Electronic Funds Transfer ((EFT) Information) your routing/account number - Executive Compensation - Proceedings Details 8. Complete "Points of Contact" 9. Your entity registration will become active after 3-5 days when the IRS validates your TIN information. Procurement Technical Assistance Center (PTAC). For questions concerning SAM registration, certifications, or assistance with preparing quotes, contact the PTAC office in your area. Services are FREE. In Idaho contact the Boise office: Lee Velten Gary Moore Idaho PTAC Program Analyst Program Manager +1 (555) 000-0000 +1 (555) 000-0000 contact@example.gov contact@example.gov In Montana contact the Kalispell office: Doug Bolender +1 (555) 000-0000 x5 or contact@example.gov. Submission of Quotes. Request for Quotations will be accepted NO LATER THAN 4:00 p.m. Pacific Time on March 15, 2019. For information regarding this solicitation, please contact Contracting Officer Marion Daniel at +1 (555) 000-0000 or contact@example.gov, or Purchasing Agent Vicki Meisner at +1 (555) 000-0000 or contact@example.gov . Submit the following as your Quote: Schedule of Items with Markup and business information (2 pages) Submission Methods: Email: contact@example.gov (preferred method) Fax: +1 (555) 000-0000 (confirm receipt) Mail: USDA Forest Service ATTN: Vicki Meisner, Purchasing Agent 104 Airport Road Grangeville, ID 83530