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Nonpersonal Primary Care Physician Services - Phoenix Area IHS

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RFQ-26-PHX-052Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Indian Health Service, part of the Department of Health and Human Services, is seeking qualified Indian Small Business Economic Enterprises to provide nonpersonal Family Medicine and Internal Medicine physician services through one or more Blanket Purchase Agreements (BPAs) under the Buy Indian Act and FAR Part 12 commercial procedures. The solicitation, RFQ-26-PHX-052, is restricted exclusively to ISBEEs and is structured as a performance-based acquisition requiring contractors to deliver outpatient primary care services at Government-operated healthcare facilities across the Phoenix Area. The BPA will have a five-year ordering period, with services ordered through individual BPA calls that specify location, duration, estimated hours, and any facility-specific needs. Contractors must furnish fully burdened hourly rates that encompass all direct and indirect costs—including labor, fringe benefits, overhead, recruitment, credentialing, insurance, travel, lodging, and profit—with no additional compensation permitted for overtime, holidays, or shift differentials unless formally modified by the Contracting Officer. Contractors are responsible for all aspects of physician staffing, including recruitment, hiring, credentialing, scheduling, supervision, performance management, and replacement, without any employer-employee relationship established with the Government. All personnel must meet stringent credentialing and privileging requirements before beginning work and must comply with performance standards outlined in the attached Performance Work Statement, which includes comprehensive outpatient care, preventive services, chronic condition management, medication oversight, diagnostic coordination, patient education, and electronic health record documentation. Evaluation of quotations will prioritize Technical Capability and Relevant Experience over Price, with the Government assessing a contractor’s ability to maintain uninterrupted staffing, manage replacements efficiently, and demonstrate successful past performance in tribal or federal healthcare settings. Quotations must be submitted in four volumes—Technical Capability, Experience, Pricing, and Buy Indian Documentation—with pricing required in a Government-provided Excel template using fully burdened rates rounded to two decimal places. Invoices must be submitted electronically via the Treasury’s Invoice Processing Platform and will only be paid for services rendered and accepted under authorized BPA calls. Failure to meet performance standards may result in corrective actions, payment reductions, or contract remedies.

General Info

Indian Small Business Enterprises to provide physician services via five-year BPAs under Buy Indian Act, performance-based, fully burdened rates required.

Agency

Department Of Health And Human Services → Phoenix Area Indian Health SvcView Agency

NAICS

621111 - Offices of Physicians (except Mental Health Specialists)View NAICS

Place of Performance

Phoenix, AZ, 85004, USA

Set-Aside

BICiv

Documents

(6)

Indian Economic Enterprise Representation Form - Buy Indian Act

PDFrepresentation-form

Attachment E - Solicitation Provisions and Clauses for Primary Care Physician Services

PDFsolicitation-provisions-clauses

PWS for Primary Care Physician Services - Family and Internal Medicine

PDFsow

Attachment B - Pricing Schedule for Primary Care Physicians

XLSXpricing-schedule

RFQ-26-PHX-052 Primary Care Physician Services

PDFrfq

Business Associate Agreement - Indian Health Service

PDFcontract-document

AI Contract Breakdown

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Timeline

PhaseCombined Synopsis
Posted

Combined Synopsis

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Health And Human Services → Phoenix Area Indian Health Svc
Contacts1 person available
OfficePHOENIX, AZ, 85004, USA
Organization / Agency
Department Of Health And Human Services → Phoenix Area Indian Health Svc
View Agency Profile
Office AddressPHOENIX, AZ, 85004, USA

Full Description

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COMBINED SYNOPSIS / SOLICITATION


Primary Care Physician Services, Family Medicine and Internal Medicine


RFQ-26-PHX-052




Agency: Department of Health and Human Services (HHS), Indian Health Service (IHS)


Office: Phoenix Area Indian Health Service (PAIHS)


Type of Action: Combined Synopsis/Solicitation


Authority: FAR Part 12 – Acquisition of Commercial Products and Commercial Services


Set-Aside: Indian Small Business Economic Enterprise (ISBEE)


NAICS Code: 621111 – Offices of Physicians (except Mental Health Specialists)


Buy Indian Set-Aside Authority: This acquisition is conducted pursuant to the Buy Indian Act (25 U.S.C. § 47) and HHSAR Subpart 326.6 and is restricted to Indian Small Business Economic Enterprises (ISBEEs).



Commercial Services: The Indian Health Service (IHS), Phoenix Area Indian Health Service (PAIHS), is issuing this Request for Quotations (RFQ) for nonpersonal Family Medicine and Internal Medicine physician services in support of Government-operated healthcare facilities throughout the Phoenix Area.



This acquisition is conducted using FAR Part 12 commercial services procedures under the HHS Revolutionary FAR Overhaul (RFO), the Buy Indian Act (25 U.S.C. § 47), and HHSAR Subpart 326.6.



The Government intends to establish one or more Blanket Purchase Agreements (BPAs).



This Combined Synopsis/Solicitation constitutes the only solicitation issued for this requirement.


SECTION A


SOLICITATION INFORMATION


A.1 General


The Department of Health and Human Services (HHS), Indian Health Service (IHS), Phoenix Area Indian Health Service (PAIHS), is issuing this Request for Quotations (RFQ) to establish one or more Blanket Purchase Agreements (BPAs) for non-personal Family Medicine and Internal Medicine physician services supporting Government-operated healthcare facilities throughout the Phoenix Area.


Services will be ordered through individual BPA Calls issued during the BPA ordering period. Each BPA Call will identify the ordering activity, place of performance, period of performance, estimated hours, and any facility-specific requirements.


This acquisition is conducted using the commercial services procedures of FAR Part 12, as supplemented by applicable HHSAR provisions, the Buy Indian Act (25 U.S.C. § 47), HHSAR Subpart 326.6, and applicable HHS Revolutionary FAR Overhaul (RFO) class deviations.


The Government intends to evaluate quotations using comparative evaluation procedures and establish one or more BPAs with the Quoter(s) whose quotation(s) are determined to be the most advantageous to the Government.


This solicitation is restricted to eligible Indian Small Business Economic Enterprises (ISBEEs).


A.2 Place of Performance


Services shall be performed at Government-operated healthcare facilities identified in individual BPA Calls.




A.3 Period of Performance


5-year ordering period from the date of award.


Individual BPA Calls will establish the applicable period of performance.


A.4 Description of Requirement


The Contractor shall furnish qualified Family Medicine and Internal Medicine physicians to provide non-personal outpatient primary care services in accordance with the attached Performance Work Statement (PWS).


Services include, but are not limited to:


  • Comprehensive outpatient primary care;
  • Preventive healthcare services;
  • Evaluation and treatment of acute and chronic medical conditions;
  • Medication management;
  • Ordering and interpretation of diagnostic studies;
  • Care coordination and specialty referrals;
  • Patient education and counseling; and
  • Documentation in the Government-furnished Electronic Health Record (EHR).

The Contractor shall provide all management, supervision, scheduling, recruiting, credentialing support, replacement personnel, quality control, and administrative oversight necessary to perform the required services.


All services shall be performed in accordance with the attached Performance Work Statement.


The estimated hours identified in the Pricing Schedule are based on the Government's anticipated operational requirements and historical utilization and are provided for quotation evaluation, acquisition planning, and contract administration purposes. The estimated hours are not intended to represent a required number of individual physicians or full-time equivalents (FTEs). The Contractor shall determine the number of physicians necessary to satisfy the coverage requirements of the Performance Work Statement while maintaining continuity of services and meeting all contract requirements.


A.5 Nonpersonal Services


The services acquired under this solicitation are nonpersonal healthcare services.


Nothing in this solicitation or any resulting BPA shall be construed as creating an employer-employee relationship between the Government and Contractor personnel.


The Contractor shall retain responsibility for:


  • Recruitment
  • Hiring
  • Compensation
  • Benefits
  • Scheduling
  • Employee supervision
  • Performance management
  • Discipline
  • Replacement personnel
  • Contractor quality control
  • Compliance with applicable labor laws

Government personnel shall not supervise Contractor employees.


Government oversight shall be limited to inspection and acceptance of services, contract administration, quality assurance surveillance, and coordination necessary to accomplish the Government's mission.


Clinical oversight by the designated Government clinical official or designee regarding patient care, prioritization of clinical workload, compliance with medical staff bylaws, credentialing requirements, and standards of medical practice shall not constitute supervision or control of Contractor personnel.


A.6 BPA Calls


Services will be ordered through individual BPA Calls issued by the Contracting Officer or other authorized ordering official.


Each BPA Call will identify, as applicable:


  • Ordering Activity;
  • Place of Performance;
  • Period of Performance;
  • Estimated Hours;
  • Applicable Labor Category;
  • Funding;
  • Contracting Officer's Representative (COR); and
  • Any facility-specific requirements not otherwise addressed in the Performance Work Statement.

The establishment of a BPA does not obligate funds or guarantee a minimum quantity of services. Funds will be obligated only through individual BPA Calls.


SECTION B


SCHEDULE OF SUPPLIES OR SERVICES


B.1 General


The Contractor shall furnish all personnel, supervision, management, transportation, materials, and services necessary to provide nonpersonal Family Medicine and Internal Medicine physician services in accordance with the Performance Work Statement (PWS), the terms and conditions of this solicitation, and any resulting BPA.


Services will be ordered through individual BPA Calls issued during the BPA ordering period. BPA Calls will identify the ordering activity, estimated hours, period of performance, and funding.


The BPA will establish firm-fixed-price, fully burdened hourly rates applicable to all BPA Calls.


Estimated hours identified in the BPA Pricing Schedule are provided solely for quotation evaluation, acquisition planning, and BPA administration. The Government does not guarantee a minimum quantity of services.


B.2 BPA Pricing Schedule


Quoters shall complete Attachment B – BPA Pricing Schedule.


The Pricing Schedule will identify each participating Service Unit or ordering activity and the applicable estimated annual hours for quotation evaluation purposes.


B.3 Pricing


Quoters shall complete Attachment B, BPA Pricing Schedule.


Hourly rates shall be fully burdened and shall include all direct and indirect costs associated with contract performance, including but not limited to:


  • Labor
  • Fringe Benefits
  • Overhead
  • General and Administrative Expenses
  • Recruiting
  • Credentialing
  • Onboarding
  • Supervision
  • Scheduling
  • Contractor Quality Control
  • Insurance
  • Licenses
  • Travel
  • Lodging
  • Meals
  • Transportation
  • Supplies required for contractor administration
  • Profit

No separate reimbursement will be made for costs not specifically identified in the resulting BPA or an individual BPA Call.


B.4 Compensation for Hours Worked


The hourly rates quoted and awarded under this BPA shall be fully burdened and shall constitute full compensation for all hours worked under the BPA or an individual BPA Call.


No separate premium rates, overtime rates, holiday rates, callback rates, shift differentials, standby pay, on-call pay, or other additional compensation shall be paid unless expressly authorized by a BPA modification executed by the Contracting Officer.


All authorized hours worked, including services performed on weekends, Federal holidays, or in excess of forty (40) hours in a workweek, shall be compensated at the applicable awarded fully burdened hourly rate identified in the BPA Pricing Schedule.


The Contractor shall be solely responsible for complying with all applicable Federal, State, and local labor laws governing compensation of its employees. Any overtime compensation, holiday premium pay, or other employee compensation required by law or by the Contractor's internal policies shall be the sole responsibility of the Contractor and shall not result in any additional cost to the Government.


The estimated quantities shall not be construed as representing a required number of physicians, staffing positions, or full-time equivalents. Staffing decisions remain the responsibility of the Contractor.


B.5 Estimated Hours


Estimated hours identified in Attachment A are provided solely for quotation evaluation, acquisition planning, and contract administration purposes.


Actual quantities may vary above or below the estimated hours based upon the Government's mission requirements and available funding.


The estimated hours do not constitute a guaranteed minimum quantity of services.


B.6 Invoicing


The Contractor shall invoice only for services actually performed and accepted by the Government.


Invoices shall include, at a minimum:


  • BPA and BPA Call Number
  • Invoice Number
  • Invoice Date
  • Contractor Name
  • Applicable CLIN
  • Dates of Service
  • Number of Hours Performed
  • Hourly Rate
  • Extended Amount
  • Total Amount Due

Invoices shall be submitted electronically through the Department of the Treasury Invoice Processing Platform (IPP) unless otherwise authorized by the Contracting Officer.


SECTION C


DESCRIPTION / SPECIFICATIONS / PERFORMANCE WORK STATEMENTS


C.1 General


The Contractor shall furnish all personnel, supervision, management, and services necessary to provide nonpersonal Family Medicine and Internal Medicine physician services in accordance with this solicitation, the resulting BPA or individual BPA Call, and the attached Performance Work Statement (PWS).


This acquisition is structured as a performance-based, non-personal services BPA. The Contractor is responsible for achieving the performance outcomes identified in the Performance Work Statement rather than adherence solely to prescribed processes.


The Contractor shall perform all services in accordance with the standards, performance objectives, qualifications, deliverables, and other requirements identified in the PWS.


Nothing contained in this solicitation or any resulting BPA shall be construed as creating an employer-employee relationship between the Government and Contractor personnel.


C.2 Performance Work Statements


The requirements for this acquisition are contained in the following attachments, which are incorporated into this solicitation:


Attachment


Title


Attachment A


Performance Work Statement – Primary Care Physician Services


The PWS establishes the minimum performance requirements, qualifications, staffing requirements, deliverables, performance standards, acceptable quality levels (AQLs), Quality Assurance Surveillance Plan (QASP), and all other technical requirements applicable to this acquisition.


C.3 Performance Standards


Performance shall be measured in accordance with the Performance Objectives, Acceptable Quality Levels (AQLs), and Quality Assurance Surveillance Plan (QASP) contained within the Performance Work Statement.


The Government will monitor Contractor performance through the surveillance methods identified in the PWS.


Failure to satisfy the required performance standards may result in corrective action, requests for replacement personnel, reductions in payment where authorized by the BPA or BPA call, or other contractual remedies available to the Government.


C.4 Contractor Responsibility


The Contractor shall be responsible for providing qualified Family Medicine and Internal Medicine physicians who meet all qualification, licensure, certification, credentialing, privileging, training, and security requirements identified in the PWS.


The Contractor shall retain full responsibility for the supervision, management, scheduling, compensation, replacement, and performance of Contractor personnel.


The Government shall not supervise Contractor personnel. Government responsibilities are limited to contract administration, quality assurance surveillance, inspection and acceptance of services, and clinical coordination necessary to accomplish the Government's mission.


C.5 Credentialing and Privileging


All Contractor personnel shall successfully complete credentialing, privileging, security, and onboarding requirements before beginning performance.


No Contractor personnel shall perform services until all required approvals identified in the Performance Work Statement have been completed.


C.6 Order of Precedence


In the event of any inconsistency between this solicitation, the Performance Work Statement (PWS), or any other technical attachment, the Contracting Officer shall resolve the inconsistency in accordance with the Order of Precedence clause of the resulting BPA. For purposes of technical performance requirements, the Performance Work Statement shall govern the scope of work, performance standards, qualifications, deliverables, and Contractor responsibilities unless otherwise specifically modified by the resulting BPA or BPA call.


SECTION D


INSTRUCTIONS TO QUOTERS


D.1 General


Quoters shall submit quotations electronically to the Contract Specialist, Dekovan Cook, at dekovan.cook@ihs.gov no later than close date and time specified in SAM.


D.2 Questions


Questions concerning this solicitation shall be submitted in writing to the Contract Specialist at the email address identified above no later than forty-eight (48) hours prior to the solicitation closing date and time identified in SAM.gov.


Questions shall clearly identify the solicitation number and the applicable section, paragraph, or attachment to which the question pertains.


The Government is under no obligation to respond to questions received after this deadline.


Responses to questions that materially affect the solicitation will be provided by written amendment posted to SAM.gov.


D.3 Quotation Format


Quotations shall consist of the following separate volumes:


Volume I – Technical Capability


Volume II – Relevant Experience and Past Performance


Volume III – Price


Volume IV – Buy Indian Documentation


Quoters are encouraged to organize their quotations using the section numbering contained in this solicitation.


D.4 Volume I – Technical Capability


The Technical Capability volume shall demonstrate the Quoter's ability to successfully recruit, credential, deploy, supervise, and retain qualified Family Medicine and Internal Medicine physicians necessary to perform the services described in the Performance Work Statement.


At a minimum, the quotation shall address the following:


A. Physician Recruitment and Staffing


Describe the firm's approach to:


  • Recruiting qualified Family Medicine and Internal Medicine physicians.
  • Maintaining an active pool of qualified physicians.
  • Recruiting physicians capable of meeting Government credentialing requirements.
  • Recruiting physicians for continuous outpatient primary care services.

B. Staffing Continuity and Retention


Describe the firm's approach to:


  • Maintaining uninterrupted coverage.
  • Employee retention.
  • Managing planned & unplanned absences.
  • Managing unexpected resignations.
  • Minimizing vacancies.
  • Maintaining continuity of patient care.

C. Replacement Personnel


Describe the firm's procedures for:


  • Providing replacement personnel.
  • Responding to urgent staffing requests.
  • Maintaining backup personnel.
  • Minimizing disruptions to Government operations.

D. Credentialing and Onboarding


Describe the firm's process for:


  • Credentialing.
  • Licensure verification.
  • Privileging support.
  • Security requirements.
  • Onboarding.
  • Meeting Government-required reporting timelines.

E. Contract Management


Describe the firm's approach to:


  • Contract administration.
  • Contractor supervision.
  • Performance monitoring.
  • Communication with the Contracting Officer and COR.
  • Corrective actions.
  • Contractor quality assurance.

F. Corporate Experience


Describe experience performing similar healthcare staffing services, including:


  • IHS facilities.
  • Tribal healthcare.
  • Federal healthcare.
  • Rural healthcare.
  • Ambulatory care.

G. Sample Candidate Qualifications


To assist the Government in evaluating the Quoter's recruiting capability and the qualifications of physicians typically provided under contracts of similar scope, Quoters are requested to submit up to three (3) representative sample curricula vitae (CVs) or resumes of Family Medicine and Internal Medicine physicians. Sample CVs or resumes should demonstrate the education, training, licensure, certifications, primary care experience, and professional qualifications of physicians typically available through the Quoter.


Sample CVs or resumes are provided for evaluation purposes only and do not constitute a commitment that the identified individuals will perform under any resulting contract. Submission of representative sample CVs does not obligate the Contractor to furnish those individuals during contract performance. Following award, the successful Contractor shall submit the qualifications, credentialing, privileging, licensure, and certification documentation for each physician proposed to perform under the contract in accordance with the Performance Work Statement.


Only the representative sample CVs/resumes requested in this section are required to be submitted with the quotation. Credentialing, privileging, licensure verification, certifications, health screenings, onboarding documentation, and other provider-specific documentation identified in the Performance Work Statement will only be required from the successful Contractor after award.


If any sample CV or resume submitted represents a physician who is currently available for assignment under this requirement, the Quoter is encouraged to identify that individual as "currently available" and provide the anticipated availability date. Identification of a physician as currently available does not obligate the Contractor to furnish that individual unless subsequently accepted by the Government as part of contract performance.


The Government may consider the realism, completeness, and demonstrated effectiveness of the Quoter's proposed staffing, recruitment, retention, and contract management approaches, together with the representative qualifications demonstrated by the sample CVs or resumes, in assessing the likelihood of successful contract performance.


D.5 Volume II – Relevant Experience and Past Performance


Provide descriptions of up to three (3) contracts or BPAs performed within the past five (5) years involving services similar in size, scope, and complexity.


For each reference include:


  • Contract Number
  • Customer
  • Period of Performance
  • Dollar Value
  • Description of Services
  • Point of Contact
  • Telephone Number
  • Email Address

The Government may obtain additional past performance information from CPARS or other available Government sources.


D.6 Volume III – Price


Submit a completed Attachment B – Pricing Schedule. Quoters shall complete all pricing information requested in the Government-issued Pricing Schedule. Failure to complete the Pricing Schedule may result in the quotation being determined unacceptable.


Quoters may submit a supplemental pricing narrative or pricing worksheet to explain pricing assumptions, discounts, pricing methodology, or other relevant pricing information. However, the Government-issued Pricing Schedule shall govern for purposes of quotation evaluation, award, and contract administration in the event of any inconsistency between the Government-issued Pricing Schedule and any supplemental pricing document submitted by the Quoter.


If a supplemental pricing document is submitted, it shall be clearly identified as Attachment B.1 – Supplemental Pricing.


Hourly rates shall be fully burdened and shall include all direct and indirect costs associated with contract performance, as identified in Section B of this solicitation.


Price quotations shall be submitted as a Microsoft Excel workbook utilizing active formulas for all extended amounts and totals. Any supplemental pricing document may be submitted in Microsoft Excel or Adobe PDF format.


Pricing information shall not appear in any other quotation volume.


D.7 Buy Indian Documentation


Quoters shall submit:


  • Completed Indian Economic Enterprise (IEE) Representation
  • Any additional documentation necessary to establish eligibility under the Buy Indian Act.

Failure to submit the required Buy Indian documentation by the quotation due date may render the quotation ineligible for award.


SECTION E


COMPARATIVE EVALUATION OF QUOTATIONS


E.1 General


The Government will evaluate quotations using comparative evaluation procedures in accordance with this solicitation and the applicable HHS Revolutionary FAR Overhaul (RFO) class deviation.


The Government intends to establish one or more Blanket Purchase Agreements (BPAs) with the responsible Quoter(s) whose quotation(s) are determined to be the most advantageous to the Government based on the evaluation criteria set forth in this solicitation.


The Government intends to evaluate quotations and establish BPAs without conducting exchanges. However, the Contracting Officer reserves the right to communicate with one or more Quoters if determined necessary.


E.2 Eligibility Review


Prior to performing the comparative evaluation, the Government will determine whether the quotation:


  • Was received by the date and time specified in the solicitation;
  • Contains all required solicitation documents;
  • Includes the required Indian Economic Enterprise (IEE) Representation;
  • Demonstrates eligibility as an Indian Small Business Economic Enterprise (ISBEE);
  • Is submitted by a responsible contractor registered in the System for Award Management (SAM).

Quotations failing to satisfy these requirements may be eliminated from further consideration.


E.3 Comparative Evaluation Factors


The Government will comparatively evaluate quotations using the following factors listed in descending order of importance:


  1. Technical Capability
  2. Relevant Experience and Past Performance
  3. Price

When combined, the non-price factors are significantly more important than price.


As quotations become more equal under the non-price factors, price will become increasingly important in the award decision.


E.4 Technical Capability


The Government will evaluate the extent to which the quotation demonstrates the capability to successfully perform the requirements identified in the Performance Work Statement.


The Government's evaluation will emphasize demonstrated capability rather than generalized statements of corporate qualifications. Quotations should clearly describe the Quoter's established processes and demonstrated ability to recruit, retain, credential, deploy, supervise, and replace qualified physicians in support of Federal, Tribal, or comparable healthcare staffing requirements.


The evaluation will include consideration of the Quoter's demonstrated approach to:


  • Recruiting qualified healthcare professionals;
  • Maintaining staffing continuity;

  1. The Government will evaluate the Quoter's demonstrated ability to recruit, retain, and replace qualified physicians in order to maintain uninterrupted contract performance. Greater consideration may be given to quotations demonstrating an established recruiting pipeline, depth of available physician resources, successful history of replacing personnel with minimal disruption, and the organizational capability to sustain required staffing levels throughout the period of performance.

  • Retaining qualified personnel;
  • Providing replacement personnel;
  • Credentialing and onboarding;
  • Contract management;
  • Quality assurance;
  • Supporting outpatient primary care services

The Government may also consider the completeness, realism, and effectiveness of the proposed staffing and management approach in assessing the likelihood of successful performance.


Representative sample CVs or resumes submitted in accordance with Section D may be considered in evaluating the Quoter's demonstrated capability to recruit and maintain qualified physicians.


The Government may also consider the availability of representative personnel identified by the Quoter as currently available when assessing the Quoter's demonstrated ability to promptly commence contract performance.


The Government's evaluation will focus on the Quoter's demonstrated capability to successfully perform the required services rather than the volume of information submitted.


E.5 Relevant Experience and Past Performance


The Government will evaluate the relevance and similarity of the quoter's recent experience performing healthcare services of comparable scope, size, and complexity.


Greater consideration may be given to experience involving:


  • Indian Health Service facilities;
  • Tribal healthcare organizations;
  • Federal healthcare facilities;
  • Rural healthcare environments;
  • Outpatient primary care settings.

The Government may obtain and consider past performance information from CPARS, customer references, or other sources available to the Government.


E.6 Price


Price will be evaluated for:


  • Completeness;
  • Reasonableness;
  • Balance;
  • Mathematical accuracy; and
  • Consistency with the solicitation requirements.

The Government will evaluate pricing using the completed Attachment B, Pricing Schedule. Estimated hours are provided solely for quotation evaluation and acquisition planning purposes and do not establish a minimum or maximum quantity of service.


If a supplemental pricing document is submitted, the Government may consider the information for clarification purposes. However, the Government-issued Pricing Schedule shall govern for evaluation and award purposes in the event of any inconsistency.


Quoters shall submit fully burdened hourly rates for each labor category identified in the Pricing Schedule. Hourly rates and all extended prices shall be rounded to two (2) decimal places. If a Quoter submits pricing with more than two (2) decimal places, the Government may round the rates and extended prices to two (2) decimal places for evaluation purposes.


The Government may evaluate pricing using the rounded amounts reflected in the completed Pricing Schedule.


E.7 Basis for Award


The Government will perform a comparative evaluation of quotations and make award to the responsible Quoter whose quotation is determined to be the most advantageous to the Government after consideration of the evaluation factors identified in this solicitation.


The Government reserves the right to:


  • Award without conducting exchanges;
  • Make one award;
  • Make no award; or
  • Cancel this solicitation in whole or in part when determined to be in the Government's best interest.

Upon timely written request from an unsuccessful Quoter, the Government may provide a brief explanation of the basis for the award decision in accordance with applicable FAR Part 12 commercial procedures and HHS RFO guidance.


SECTION F


CONTRACT ADMINISTRATION


F.1 General


The Contracting Officer (CO) is the only individual authorized to modify the terms and conditions of the resulting BPA and individual BPA Calls.


The Contracting Officer shall designate a Contracting Officer's Representative (COR) to perform contract administration functions within the scope of the COR's written delegation of authority.


The Contractor shall perform all services in accordance with the resulting BPA and individual BPA Calls, the Performance Work Statement (PWS), and all applicable Federal laws, regulations, policies, and professional standards.


F.2 Contract Administration


The Government will administer the BPA and individual BPA Calls through the Contracting Officer and designated COR.


Government responsibilities include:


  • Contract administration;
  • Inspection and acceptance of services;
  • Quality Assurance Surveillance Plan (QASP) surveillance;
  • Verification of invoices;
  • Monitoring contractor performance;
  • Clinical coordination necessary to accomplish the Government's mission.

Nothing contained in this BPA shall be construed as authorizing Government personnel to supervise Contractor employees.


F.3 Inspection and Acceptance


Inspection and acceptance shall be performed by the designated COR or other Government official authorized by the Contracting Officer.


Services shall be evaluated in accordance with:


  • The Performance Work Statement;
  • The Quality Assurance Surveillance Plan (QASP);
  • Applicable IHS policies;
  • Applicable CMS and Joint Commission standards.

Acceptance of services shall not waive any rights of the Government under the resulting BPA.


F.4 Invoicing


Invoices shall be submitted electronically through the Department of the Treasury Invoice Processing Platform (IPP), unless otherwise authorized by the Contracting Officer.


Invoices shall include, at a minimum:


  • BPA and individual BPA Call Numbers;
  • Invoice Number;
  • Invoice Date;
  • Contractor Name;
  • Applicable CLIN;
  • Dates of Service;
  • Number of Hours Performed;
  • Hourly Rate;
  • Extended Amount;
  • Total Amount Due.

The Government shall pay only for services actually performed, accepted, and properly invoiced in accordance with the BPA and applicable BPA Call.


F.5 Post-Award Conference


The Government may conduct a post-award conference with the successful Contractor to review:


  • Contract administration
  • Communication procedures
  • Credentialing
  • Invoice procedures
  • QASP
  • Performance expectations
  • Roles and responsibilities.

SECTION G


ATTACHMENTS


The following attachments are incorporated into this solicitation and, where applicable, any resulting contract.


Attachment


Title



Attachment A


Performance Work Statement – Primary Care Physicians



Attachment B


BPA Pricing Schedule



Attachment C


Business Associate Agreement (BAA)



Attachment D


Indian Economic Enterprise (IEE) Representation Form



Attachment E


Solicitation Provisions and Clauses



SECTION H


SOLICITATION PROVISIONS AND CONTRACT CLAUSES


The provisions and clauses applicable to this solicitation and any resulting BPA are contained in Attachment E – Clauses and Provisions (or whatever attachment number you assign).


Attachment E is incorporated into this solicitation by reference.


Applicable FAR, HHSAR, and HHS Revolutionary FAR Overhaul (RFO) class deviations in effect on the date of solicitation issuance shall apply.


In the event of any inconsistency between a clause incorporated by reference and an applicable HHS RFO class deviation, the class deviation shall govern to the extent applicable.


The Government reserves the right to add, delete, or revise solicitation provisions and contract clauses prior to award through written amendment as necessary to ensure compliance with applicable statutes, regulations, HHSAR requirements, and HHS Revolutionary FAR Overhaul (RFO) class deviations in effect on the date of award.

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Timber Lake JCC Medical Services
Solicitation # 1282A726Q0031
This is a sources-sought synopsis issued by the USDA Forest Service for preliminary market research to identify qualified small businesses capable of providing on-site medical services at the Timber Lake Job Corps Center in Estacada, Oregon. The announcement is not a solicitation and does not seek proposals or award a contract; no reimbursement is offered for response costs. The government is exploring interest from Small Business, 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), and Women-Owned Small Business (WOSB) entities under a Total Small Business Set-Aside as defined by FAR 19.5. The contemplated contract, should one be issued following this market research, would be a firm fixed-price arrangement for weekly on-site medical care—typically one to two days per week between 8 a.m. and 5 p.m.—to serve approximately 100 to 300 Job Corps students. Services must align with federal regulations including 20 CFR Part 684, HIPAA, OSHA, and the Job Corps Policy and Requirements Handbook (PRH), covering basic healthcare, immunizations, chronic care management, mental health coordination, and compliant health record maintenance. Responses must include a capabilities statement and the respondent’s current SAM Unique Entity Identifier (UEI) and are to be submitted electronically to Louis Lieb, the Contract Specialist at louis.lieb@usda.gov, by June 16, 2026. All medical services are to be delivered exclusively at the Timber Lake JCC location, with no travel authorized. Contractors must ensure their personnel hold active, unrestricted state licenses, maintain required insurance coverage, and pass criminal background checks and drug tests. Government ownership of all student health data is absolute, and no research or publication derived from this program may occur without prior written approval from the Job Corps National Office. Contractor personnel are prohibited from working on federal holidays, and all time must be accounted for through a documented system. While no formal contract clauses, evaluation factors, pricing details, or packaging requirements are specified in this synopsis—consistent with its preliminary nature—any future RFQ will likely require adherence to these operational, compliance, and personnel standards, with invoicing to be processed via the INVOICING PROCESSING PLATFORM (IPP).
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NAICS: 621111
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Federal
Nonpersonal Hospitalist Services - Phoenix Indian Medical Center
Solicitation # RFQ-26-PHX-050
The Department of Health and Human Services, Indian Health Service, Phoenix Area, is seeking qualified Indian Small Business Economic Enterprises to provide nonpersonal Hospitalist services at the Phoenix Indian Medical Center in Phoenix, Arizona, under a Firm-Fixed-Price commercial services contract authorized under FAR Part 12 and the Buy Indian Act. The contract requires the Contractor to supply fully credentialed Hospitalist physicians who will deliver comprehensive inpatient medical care, including patient admissions, daily medical management, ICU coverage, discharge planning, specialty coordination, and 24/7 coverage encompassing nights, weekends, and holidays. Services must align with the Performance Work Statement, conform to The Joint Commission and CMS standards, and comply with all IHS clinical protocols. Crucially, the Contractor retains full responsibility for recruitment, hiring, compensation, scheduling, supervision, quality control, and replacement of all personnel; no employer-employee relationship exists between the Government and Contractor staff. The Government’s role is strictly limited to inspection, acceptance, quality assurance surveillance, and clinical coordination under the authority of the Chief of Hospital Medicine, who oversees medical standards without directing Contractor employees. All hourly rates must be quoted on a per-physician basis per CLIN, fully burdened to include all direct and indirect costs as specified in Section B of the solicitation, and payment will be made based on actual, Government-accepted hours rendered. The contract has a five-year potential performance period, beginning January 1, 2027, with an option to extend for four additional one-year periods through December 31, 2031, subject to Government approval. Submission is restricted exclusively to eligible Indian Economic Enterprises, who must self-certify compliance with the Buy Indian Act via Attachment D and provide supporting documentation regarding tribal ownership and UEI verification. Proposals must be organized into four volumes—Technical Capability, Relevant Experience, Price, and Buy Indian Documentation—with pricing submitted as an Excel workbook using active formulas and accompanied by representative CVs of up to three Hospitalist physicians. Invoices must be submitted electronically via the Treasury’s Invoice Processing Platform and must include contract number, CLIN, dates of service, hours performed, hourly rate, and extended amounts. The Contractor must maintain medical liability insurance of at least $1,000,000 per occurrence and comply with HIPAA through a signed Business Associate Agreement to safeguard Protected Health Information. Evaluation will prioritize Technical Capability and Relevant Experience as significantly more important than price, with award going to the quotation determined to be in the Government
Phoenix Area Indian Health Svc

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NAICS: 621111
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International
Primary Care Physician services – Grande Cache Institution
Solicitation # 21120-27-5375280
The Correctional Service of Canada, Prairie Region, requires a Primary Care Physician to deliver integrated, patient-centered medical services at the Grande Cache Institution in Alberta, with the contract period running from January 1, 2027, to December 31, 2029. The physician must collaborate closely with the institution’s multidisciplinary health care team, which includes nurses, mental health professionals, pharmacists, psychologists, dentists, and other support staff, to provide comprehensive care to offenders referred to as patients. This position demands active participation in coordinating essential health services within a secure correctional environment, with security requirements explicitly embedded in the contract. The procurement is restricted to Canadian suppliers only and is not subject to any trade agreements, Indigenous business set-asides, or comprehensive land claims agreements. Bidders must comply with all solicitation requirements, meet mandatory technical criteria outlined in Annex E, and achieve a minimum technical score of 40 percent to be considered responsive. Evaluation is strictly based on a 90-point technical score, with the highest-scoring compliant bid receiving award. If multiple resources are proposed, each must individually meet the mandatory criteria and minimum score, and the overall bid score will be calculated as the average of all proposed resources; failure by any single resource results in disqualification of the entire bid. In the event of a tie, resolution follows a prioritized sequence based on specific rated criteria, culminating in a coin toss conducted by a CSC representative. The solicitation documents, including the detailed statement of work and evaluation criteria, must be accessed through the Canada Buys website, and proposals may be submitted in either English or French. The contracting authority is Sylvie Gallant, and debriefings may be requested within fifteen working days of bid results.
Correctional Service of Canada

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NAICS: 621111
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SLED
On-Site Temporary Physician CoverageThe California Department of Veterans Affairs is seeking licensed physicians to provide on-site temporary medical coverage at the Veterans Home of California – Lancaster to address staffing shortages and ensure continuous clinical care for residents. This subcontract opportunity is aimed at maintaining high standards of veteran health services by filling immediate gaps in physician availability, with services required directly at the facility. The solicitation is open for responses until August 19, 2026, and falls under NAICS code 621111 for office-based physicians, indicating a focus on primary and specialty outpatient care delivered in a residential setting. The contract requires physicians to be fully licensed and capable of delivering comprehensive medical care in a long-term care environment, with an emphasis on reliability, adherence to clinical protocols, and responsiveness to the unique needs of the veteran population. While specific details regarding contract duration, compensation, or staffing schedules are not provided in the metadata, the urgency and timing of the solicitation suggest a need for rapid deployment of qualified providers. Participation is open to eligible subcontractors able to meet state and federal healthcare standards, with no set-aside designation specified, allowing broad competition among qualified medical professionals and staffing entities.
California Department of Veterans Affairs

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NAICS: 621111
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Federal
Medical Examiner Network – Primary Care & General MedicineThe contract seeks to establish a network of licensed physicians and nurse practitioners to perform general medical disability evaluations and complete Disability Benefits Questionnaires for Veterans Affairs claims. These evaluations are critical for determining eligibility and benefit levels for veterans seeking compensation and services, requiring providers to conduct thorough, accurate, and timely assessments aligned with VA standards. The work involves consistent adherence to VA protocols for documenting medical conditions, ensuring consistency and reliability across all evaluations conducted under the network. This is a subcontract under the Department of Veterans Affairs, specifically managed by Sac Frederick, with a NAICS code of 621111 indicating primary care medical services. The solicitation was posted on August 4, 2026, with a response deadline of August 12, 2026, and is open to qualified healthcare providers seeking to engage in federal contract work supporting veteran care. There is no set-aside designation, meaning all eligible entities may respond, and the performance location is not specified, implying services may be provided remotely or at various approved sites across the country. Participation requires compliance with VA regulatory requirements, data security standards, and consistent quality control measures for all submitted DBQs.
Sac Frederick (36C10X)

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More opportunities from Department Of Health And Human Services → Phoenix Area Indian Health Svc

Same awarding agency

NAICS: 513210
New
Federal
Pharmacy Refill Communication and Patient Notification Solution - Phoenix Area IHS
Solicitation # SS-26-PHX-032
The Indian Health Service, Phoenix Area, is seeking market input for a commercial pharmacy refill communication and patient notification system under Notice ID SS-26-PHX-032, with a submission deadline of August 11, 2026. This sources sought notice is strictly for research and planning purposes and does not constitute a solicitation or binding contract. The government aims to evaluate commercially available solutions that support automated prescription refill processing, patient reminders, and seamless integration with existing healthcare systems such as RPMS and EHR, along with offering comprehensive software licensing, maintenance, technical support, and user training. The requirement is being reviewed under the Buy Indian Act and HHSAR Subpart 326.6, with a primary focus on identifying qualified Indian Small Business Economic Enterprises, although responses from other small business categories including 8(a), HUBZone, SDVOSB, VOSB, and WOSB are also encouraged to inform acquisition strategy and commercial best practices. The government is considering a single-award Blanket Purchase Agreement to efficiently manage recurring software licensing, maintenance, and related services across multiple facilities. Respondents are required to submit a concise capability statement, limited to five pages, detailing their company profile, socioeconomic status, solution description, relevant implementation experience, system integration history, service delivery track record, and geographic reach. Industry feedback is actively requested on the draft Performance Work Statement, including suggestions on the appropriateness of the proposed acquisition vehicle, licensing models such as SaaS or subscription, performance metrics, NAICS code suitability, and whether stated requirements unnecessarily constrain competition. Responses must be submitted electronically to the designated Contract Specialist, and generic marketing materials are discouraged unless they directly address the stated technical and operational needs. The solution must be capable of supporting enterprise-wide deployment within the Phoenix Area, with performance centered on improving patient adherence and operational efficiency in tribal healthcare settings.
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NAICS: 561320
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Federal
Medical Laboratory Staffing Services - Phoenix Area IHS
Solicitation # RFQ-26-PHX-051
The Indian Health Service, Phoenix Area, is seeking qualified Indian Small Business Economic Enterprises (ISBEEs) to provide nonpersonal Medical Laboratory Technician services through one or more Blanket Purchase Agreements under the Buy Indian Act and FAR Part 12 commercial acquisition procedures. The solicitation, RFQ-26-PHX-051, is restricted exclusively to ISBEEs and is structured as a performance-based, firm-fixed-price contract with a five-year ordering period. Contractors must supply fully burdened hourly rates that include all labor, fringe benefits, overhead, administrative costs, insurance, travel, lodging, meals, and profit, with no additional compensation allowed for overtime, holidays, or shift differentials unless explicitly modified by the Contracting Officer. Services are to be performed at various Government-operated healthcare facilities across the Phoenix Area, with demand determined through individual BPA Calls that specify hours, location, funding, and facility-specific needs. The Government does not guarantee a minimum volume of work, and estimated hours are provided only for evaluation and planning purposes. Contractors are responsible for recruiting, hiring, compensating, supervising, scheduling, and replacing all Medical Laboratory Technicians, with no employer-employee relationship established with Government personnel. All personnel must meet stringent qualification, certification, security, and competency requirements outlined in the Performance Work Statement and complete onboarding prior to performing services. Submissions must be organized into four volumes: Technical Capability demonstrating recruitment, retention, replacement, and management processes; Relevant Experience and Past Performance showing similar healthcare staffing engagements; Price submitted via the official BPA Pricing Schedule; and Buy Indian Documentation proving ISBEE eligibility. Evaluation is based first on Technical Capability, then on Relevant Experience and Past Performance, with Price considered last and only after non-price factors are deemed comparable. Invoices must be submitted electronically through the Treasury’s IPP system and include detailed service information for payment. The Government will conduct quality assurance surveillance in accordance with the Quality Assurance Surveillance Plan, and failure to meet performance standards may result in corrective action or contract remedies.
Temporary Help Services

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NAICS: 561730
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Federal
WRSU - Cibecue Tree Trimming
Solicitation # IHS1529682
The Whiteriver Indian Health Service is seeking qualified Indian Small Business Economic Enterprises to provide tree trimming and removal services at the Cibecue Clinic in Cibecue, Arizona, under a sources sought notice for market research purposes. The scope of work includes trimming multiple trees of varying sizes, removing and stump grinding one tree, removing and disposing of all associated debris, protecting government property during operations, and restoring the work area upon completion. Contractors must also be prepared to temporarily remove and reinstall sections of chain-link fencing as necessary to safely perform the work, and all activities must be coordinated with the Whiteriver Service Unit Facility Management. The contractor is responsible for providing all labor, supervision, equipment, tools, materials, transportation, personal protective equipment, and other resources needed to fulfill the requirement in accordance with the Statement of Work. This effort is conducted under the Buy Indian Act and is exclusively set aside for Indian Small Business Economic Enterprises, with NAICS code 561730 for landscaping services. To respond, firms must be registered in the System for Award Management, provide their Unique Entity Identifier and tax ID number, and submit a completed IHS Indian Economic Enterprise Representation form to self-certify eligibility under HHSAR 326.601, including identification of the federally recognized tribe or Alaska Native Corporation supporting their status. Respondents must also supply a capability statement demonstrating their ability to perform the work, proof of current ISBEE certification, and documentation verifying their status as an authorized distributor per Gray Market Prevention Language. The response deadline was July 15, 2026, and while this is not a formal solicitation, the information gathered will determine the availability of qualified ISBEE firms for future contract actions. Failure to maintain eligibility throughout the offer, award, or performance phases may result in penalties under federal law, including potential prosecution under 18 U.S.C. 1001 and 31 U.S.C. 3729 to 3731.
Landscaping Services

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