Notice is hereby given that sealed proposals will be received by Northwest Mississippi Community College, Office of Purchasing, 2nd floor McCormick Administration Building, 102 Administration Circle, Senatobia, MS, until 2:00P.M., Wednesday, November 11

Northwest Mississippi Community College is soliciting proposals under solicitation number 27-011-02 for the purchase and implementation of a College Housing Management System Software. The scope of work encompasses the provision of software, system configuration, data migration, training, and ongoing support. Key deliverables include a fully operational system capable of integrating with existing institutional applications such as Oracle Fusion, SIS Campus Key, and Canvas, as well as supporting digital signatures for housing contracts and potential AI-driven student assistants. Proposals must be submitted by 2:00 P.M. on Wednesday, November 11, 2026, either electronically via the college's bidding portal or as sealed physical copies delivered to the Office of Purchasing in Senatobia, Mississippi. The contract will be awarded to the most responsible and responsive bidder based on a best-value determination. Evaluation is weighted across four primary criteria: User Experience, Functionality and Operational Effectiveness (30%), Implementation, Support and Partnership (30%), Integration, Compliance, Data Access and Security (20%), and Cost and Institutional Value (20%). All payments and change orders are governed by the laws of the State of Mississippi, and the selected vendor must execute the college's resulting agreement or purchase order to finalize the contract. Respondents are required to provide a comprehensive pricing proposal covering licenses, hosting, implementation, and integration fees, and must certify compliance with the Mississippi Employment Protect Act of 2008 through the E-Verify Program.