This Government Contract opportunity from Department Of Health And Human Services was posted on April 24, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Notice of Intent: PAM Modules
Contract Overview
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The U.S. Department of Health and Human Services, through the Indian Health Service’s Great Plains Area, intends to award a sole source firm-fixed-price contract to upgrade Physical Access Control Systems at fifteen facilities across North and South Dakota. The effort focuses on modernizing legacy Lenel HSPD-12 and FIPS 201-3 compliant systems by replacing obsolete controllers with X4420 and 1320-S3 models, installing 134 HID Signo PIV readers with Card+PIN, OSDP, and Bluetooth capabilities, and provisioning 134 Lenel PIV authentication licenses to enable direct Federal Bridge connectivity while eliminating dependency on Physical Access Modules. The scope includes full system integration within the existing Lenel OnGuard platform, migration of cardholder data and permissions, cabling, testing, and validation to ensure uninterrupted operations. All work must comply with federal standards including HSPD-12, FIPS 201-3, NIST SP 800-116r1, TIA/EIA 568, and the National Electrical Code, with cable labeling required at both ends using permanent, legible markings. The acquisition is justified under FAR 6.302-1 because only an authorized LenelS2 integrator possesses the proprietary hardware, software licenses, technical data, and certified personnel necessary to maintain system compatibility, security integrity, and regulatory compliance without introducing unacceptable risks of operational failure or vulnerabilities. The contract requires the contractor to provide qualified technicians who have undergone appropriate background checks and to adhere to strict data security protocols, including handling PIV information in accordance with the Privacy Act and obtaining written approval before removing any government data. Performance is limited to a six-month period from award, with all deliveries and installations occurring on-site at the designated IHS facilities, and final acceptance requiring certification by the Contracting Officer’s Representative. Capability statements must be submitted via email to Erin Doering within five calendar days of notice publication and must demonstrate authorization from LenelS2, proven experience with OnGuard integration, and full compliance with federal identity and access management standards. No pricing information is provided in the documentation, and the Government will furnish existing system documentation, cardholder databases, network access, and PIV test cards. A formal Contracting Officer’s Representative is designated but unnamed, and no socioeconomic set-asides or contract options are applicable.
General Info
Agency
NAICS
Place of Performance
Aberdeen, SD, 57401, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT
AGENCY: U.S. Department of Health and Human Services (HHS)
OPERATING DIVISION: Indian Health Service (IHS)
ACTION: Notice of Intent to Award Sole Source Contract
AUTHORITY: FAR 6.302-1 – Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements; FAR 12.201-1 – Acquisition of Commercial Products and Commercial Services
NAICS CODE: 541519: Software installation services, computer
PSC CODE: 7G21: IT and Telecom - network: digital network products (hardware and perpetual license software)
DESCRIPTION OF REQUIREMENT
The Indian Health Service (IHS), Great Plains Area, intends to award a firm-fixed-price sole source contract for the upgrade and modernization of existing Physical Access Control Systems (PACS) across multiple IHS facilities.
This requirement includes the upgrade of Lenel HSPD-12 / FIPS 201-3 compliant Physical Access Control Systems, including hardware replacement, software licensing, installation, configuration, and testing at fifteen (15) IHS facilities located throughout the Great Plains Area.
PURPOSE AND OBJECTIVE
The purpose of this acquisition is to ensure compliance with Homeland Security Presidential Directive 12 (HSPD-12) and Federal Information Processing Standard (FIPS) 201-3, while modernizing physical security infrastructure across IHS healthcare facilities.
This effort will:
- Replace obsolete Lenel controllers and hardware
- Upgrade to HID Signo PIV readers
- Implement Lenel PIV authentication licenses
- Eliminate dependency on Physical Access Modules (PAM)
- Enable direct Federal Bridge connectivity
- Maintain uninterrupted access control operations during transition
These upgrades are critical to safeguarding federal facilities, patients, staff, and sensitive information, while ensuring standardized and secure access control systems.
SCOPE OF WORK (SUMMARY)
The Contractor shall provide all labor, materials, equipment, and supervision necessary to:
- Replace existing Lenel controllers with current-generation models (X4420 and 1320-S3)
- Remove and replace existing HID PIV readers with HID Signo readers (134 total units)
- Provide and install Lenel PIV authentication licenses
- Configure systems within the existing Lenel OnGuard platform
- Migrate existing cardholder data and permissions
- Perform full system integration, testing, and validation
- Ensure compliance with all applicable federal and industry standards
Work will be performed across fifteen (15) IHS facilities in North Dakota and South Dakota, including hospitals and health centers within the Great Plains Area.
JUSTIFICATION FOR SOLE SOURCE
The Government intends to award this requirement on a sole source basis to a contractor authorized and certified by LenelS2 to provide proprietary hardware, software, licensing, and system integration services.
The existing infrastructure is based on the Lenel OnGuard system, which requires:
- Proprietary Lenel hardware and controllers
- Manufacturer-specific software licenses and configurations
- Certified technicians with access to proprietary technical data
- Integration with existing Federal Bridge PIV authentication systems
Only an authorized Lenel integrator possesses the required access to proprietary systems, software licensing, and technical expertise necessary to ensure compatibility, security compliance, and continuity of operations.
Award to any other source would result in unacceptable risks, including system incompatibility, security vulnerabilities, disruption to facility operations, and failure to meet federal compliance requirements.
PERIOD OF PERFORMANCE
The anticipated period of performance is six (6) months from date of contract award.
THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES
This notice is for informational purposes only. However, any responsible source that believes it can meet the requirement may submit a capability statement.
Capability statements must demonstrate the ability to:
- Provide authorized LenelS2 hardware and software
- Perform full system integration within existing Lenel OnGuard environments
- Meet HSPD-12 and FIPS 201-3 compliance requirements
- Provide certified technicians with relevant experience
SUBMISSION INFORMATION
Capability statements must be submitted via email within five (5) calendar days from the date of publication of this notice.
Responses must include sufficient technical documentation to determine capability.
POINT OF CONTACT
Contract Specialist: Erin Doering
Email: Erin.Doering@ihs.gov
DISCLAIMER
This notice does not constitute a solicitation for quotes or proposals. The Government will not be responsible for any costs incurred by responding to this notice.
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