Notice of Intent to Award a Single Source-2026 POLARIS R26T6E99AJ FIRE UTV

The USDA Forest Service intends to award a sole-source contract to Gainesville Motorsports in Gainesville, Georgia, for the procurement of a single 2026 Polaris Ranger Crew Utility Side-by-Side Off-Road Vehicle, model 1000R26T6E99AJ, under the Simplified Acquisition Threshold using FAR 13.106-1(b). This non-competitive action is justified by the vehicle’s unique operational capabilities, which are essential for wildland fire suppression and hazardous fuels reduction missions. The Polaris UTV is the only model that meets strict technical requirements including six-person seating, a minimum payload capacity of 1,700 pounds, towing capacity of 2,500 pounds, 12.5 inches of ground clearance, and dimensions that allow compatibility with existing government trailers and tow vehicles. The vehicle is equipped with mission-critical features such as a heavy-duty winch, 4-wheel disc brakes, skid plates, CV guards, impact-resistant windshield, and work lights, ensuring it can safely and effectively operate in austere wildland environments while aligning with established maintenance protocols and safety standards within the Conasauga Ranger District. The selection of Gainesville Motorsports is further supported by its demonstrated local service capability, which is vital for rapid response to mission-critical repairs and ongoing maintenance needs. The vendor’s proximity to the delivery site reduces logistical delays and ensures sustained operational readiness. The procurement is financially advantageous due to available trade-in credit for existing equipment and avoids the inefficiencies of competing alternatives. The contract value is estimated at $20,115.11, with delivery required by May 1, 2026, at the vendor’s location in Gainesville, Georgia, where formal inspection and acceptance by the government will occur. The contracting officer, Marian Feist, and technical representative, Jeffrey Schardt, are responsible for oversight, and no formal competitive solicitation, evaluation factors, or contract clauses beyond the sole-source justification are applicable. The purchase is not subject to socioeconomic set-asides, and no additional certifications or representations from the vendor are documented, making this a streamlined, single-item acquisition focused entirely on operational necessity and logistical efficiency.