Notice of Intent to Award Sole Source Contract for Bavak Vehicle Gate System Repair and Refurbishment Services

The U.S. Department of State (DOS), U.S. Embassy Singapore, intends to award a Firm-Fixed-Price (FFP) contract on a sole source basis to IMCS Construction Pte Ltd pursuant to Federal Acquisition Regulation (FAR) 13.106-1(b)(1), Soliciting from a Single Source, as the Contracting Officer has determined that only one source is reasonably available to meet the Government's requirements within the required timeframe.

This notice is not a request for competitive quotations or proposals. However, all responsible sources that believe they can satisfy the Government's requirements may submit a capability statement for consideration by the Government.

Requirement

The U.S. Embassy Singapore requires repair, refurbishment, overhaul, testing, commissioning, and restoration of the existing Bavak Vehicle Gate Systems located at the Front and Rear Controlled Access Checkpoints (CACs).

The contractor shall provide all labor, supervision, equipment, tools, transportation, materials (excluding Government-furnished replacement components), and technical expertise necessary to restore the systems to full operational capability.

The required services include, but are not limited to:

• Inspection and troubleshooting of gate systems;
• Repair and replacement of gate hinges, bearings, rack-and-pinion assemblies, guarding rails, and associated mechanical components;
• Replacement and repair of underground power and control cables;
• Repair and restoration of safety buffer systems;
• Mechanical and electrical repairs;
• Functional testing and commissioning; and
• Integration with the Embassy's existing vehicle access control and perimeter security systems.

The estimated value of this acquisition is approximately $47,800.

Justification

The U.S. Embassy Singapore has an urgent operational need to restore the Bavak Vehicle Gate Systems supporting the Embassy's controlled access checkpoints. These systems are mission-critical components of the Embassy's physical security infrastructure and are essential to maintaining secure vehicle access to the compound.

Critical mechanical and electrical components have deteriorated due to continuous operation and normal wear, including underground control and power cables, gate hinges, bearings, rack-and-pinion assemblies, and safety systems. Continued operation without repair increases the risk of equipment failure, operational disruption, restricted vehicle access, personnel safety hazards, and degradation of the Embassy's perimeter security posture.

Market research determined that IMCS Construction Pte Ltd is the only source reasonably available to perform the required work within the Government's required timeframe. IMCS possesses detailed knowledge of the Embassy's existing Bavak gate systems, underground utilities, control systems, equipment interfaces, and security integration requirements through previous successful performance at U.S. Embassy Singapore. Award to another contractor would require additional engineering evaluations, site investigations, security familiarization, and interface verification, resulting in unacceptable delays and increased operational and security risks.

Accordingly, the Government intends to award this requirement pursuant to FAR 13.106-1(b)(1).

Period of Performance

Approximately 1 August 2026 through 30 August 2026.

Responses to this Notice

Interested firms may submit a capability statement demonstrating their ability to satisfy the Government's requirements.

Capability statements shall be limited to ten (10) pages, excluding copies of licenses, permits, and certifications, and shall include, at a minimum:

• Company name, UEI, and CAGE Code (if applicable).
• A summary of the firm's experience performing repair, refurbishment, overhaul, or maintenance of hydraulic or electromechanical vehicle barrier, gate, or comparable physical security systems of similar scope and complexity.
• Experience performing work at U.S. Government facilities, diplomatic missions, military installations, or other high-security facilities, if applicable.
• Evidence of all licenses, permits, registrations, and authorizations required to legally perform the required services in Singapore in accordance with applicable Singapore law and Department of State Acquisition Regulation (DOSAR) requirements.
• A description of the firm's capability to directly manage and control personnel performing the work in Singapore, including its ability to mobilize qualified personnel, equipment, and resources within the required performance period.
• Identification of the location from which the offeror will manage contract performance and a description of the resources currently available in Singapore to support timely performance.
• If subcontractors are proposed, a brief description of the work to be performed by each subcontractor and the prime contractor's management approach for overseeing contract performance.
• Point of contact information.

Capability statements shall clearly demonstrate that the offeror possesses the technical, managerial, and operational capability necessary to perform the required services within the Government's required schedule. Firms proposing the use of subcontractors shall demonstrate the prime contractor's capability to effectively manage contract performance and ensure timely execution of the required services.

Responses received will be evaluated solely to determine whether a responsible source other than the identified contractor is capable of meeting the Government's requirement without causing unacceptable delays to the Government's mission.

Responses shall be submitted electronically to the Contracting Officer no later than 5:00 PM Singapore Time, five (5) calendar days after publication of this notice.
 

Disclaimer

This Notice of Intent is issued for informational purposes only and is not a solicitation for competitive quotations or proposals. This synopsis is published in accordance with FAR Part 5.

A determination by the Government not to compete the proposed contract based upon responses received to this notice is solely within the discretion of the Government. Information received will be considered solely for determining whether another responsible source is capable of meeting the Government's requirement within the required timeframe.

The Government will not reimburse respondents for any costs incurred in preparing or submitting a capability statement.