This Government Contract opportunity from Department Of Health And Human Services was posted on May 15, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Notice of Intent to Award Sole Source

Awarded

IHS1521401Federal

Submission Closed05/27/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 532420

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AI Contract Overview

The Great Plains Area Indian Health Service is pursuing a sole source, Firm Fixed-Price purchase order to replenish postage for a Pitney Bowes postage meter at its clinic in Rosebud, South Dakota, with a total estimated value of $20,000. This action is justified under FAR 6.302-1 because Pitney Bowes is the exclusive provider of compatible postage for the existing machine, and no other supplier can meet the agency’s operational requirements. The continuity of mail services is critical to the health of a high-poverty tribal population, as timely delivery of prescriptions, medical records, and care coordination information directly impacts patient outcomes and access to care. The period of performance is strictly limited to sixty days from the date of award, with no option periods or extensions contemplated. This is not a competitive acquisition; no requests for quotes or proposals are being solicited, and no evaluation factors, trade-offs, or technical ratings apply. All questions must be submitted via email to Jarrod Cole, Purchasing Agent, with a specified subject line, and no phone calls or voicemails will be acknowledged. The contract is not subject to any set-asides, socioeconomic preferences, or special clauses beyond the sole source justification, and no formal contract clauses, packaging requirements, invoicing instructions, or payment details are provided in the notice. Acceptance of the supply is based solely on functional compatibility with the existing equipment and the government’s determination that this non-competitive approach is necessary to maintain essential healthcare communications. There are no representations, certifications, or socioeconomic disclosures required from the vendor, as the notice is merely an intent to award, not a solicitation for bids.

General Info

Sole source $20,000 Pitney Bowes purchase for postage supplies supporting Indian Health Service clinic.

Agency

Department Of Health And Human Services → Great Plains Area Indian Health SvcView Agency

NAICS

532420 - Office Machinery and Equipment Rental and LeasingView NAICS

Place of Performance

Rosebud, SD, 57570, USA

Set-Aside

NONE

Documents

(1)

Intent+to+Award+A+Sole+Source+-+IHS1521401+Pitney+Bowes.docx

DOCX

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseAwarded

PostedMay 12

special-notice

Amendment 1May 15

Contract was updated

AwardedSep 12

Contract was awarded

Submission Closed

05/27/2026, 04:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Health And Human Services → Great Plains Area Indian Health Svc

Contacts1 person available

OfficeABERDEEN, SD, 57401, USA

Organization / Agency

Department Of Health And Human Services → Great Plains Area Indian Health Svc

View Agency Profile

Office AddressABERDEEN, SD, 57401, USA

Contacts

Jarrod Cole

contact@example.gov

+1 (555) 000-0000

Full Description

The Great Plains Area Indian Health Service hereby submits a notice of intent to award a sole source, Firm Fixed-Price, purchase order to replenish the postage meter that is associated with the Indian Health Services (IHS) in Rosebud, SD. Without postage, patients will not be able to receive mail, prescriptions, and other critical medical information regarding their personal healthcare. The tribal population demographics show one of the highest poverty levels in the United States. Being able to send mail, prescriptions, and other important medical information in a timely manner is extremely important in helping patients initiate and maintain an optimal level of health and quality of life. The vendor must be able to provide postage to help ensure the health clinic can provide continuity of care and coordination of care for IHS patients. Only one source is capable of providing this postage due to the postage machine being from Pitney Bowes, therefore the postage needed to operate it must also come from Pitney Bowes. The period of performance will be for sixty (60) days from the Date of Award. The acquisition is to provide postage for the Indian Health Services (IHS) in Rosebud, SD.

This sole source contracting action is pursuing a waiver from placing an order on a competitive basis pursuant to FAR 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements and is based on this vendor is the sole company that can provide this supply due to the postage machine being from Pitney Bowes.

The total estimated value is $20,000. Responses to this notice must demonstrate clear and convincing evidence that sole source would be advantageous to the Government, would not be cost or time prohibitive, and would not hinder the mission objective of our agency standardization. The determination not to compete this proposed contract action is solely within the discretion of the Government. Information received will normally be considered for the purposes of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs incurred by responding to this notice.

This is NOT a request for quotes or proposals.

Questions or comments to this Notice of Intent should be directed to Jarrod Cole, Purchasing Agent via email only at jarrod.cole@ihs.gov (phone calls/voice mail messages regarding questions will not be accepted and will not receive a response). Please indicate in the subject of your email: Notice of Intent Question Submission – IHS1521401, Pitney Bowes Postage.