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Notice of Intent to Single Source to Thermo Electron

Active
26-421Federal

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Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The U.S. Department of Commerce, National Oceanic and Atmospheric Administration’s National Marine Fisheries Service intends to award a sole-source contract to Thermo Electron North America LLC for three years of technical support and maintenance for its Delta V Advantage Isotope Ratio Mass Spectrometer, with two optional extension years. The contract requires comprehensive, OEM-level service including annual preventive maintenance, immediate on-site emergency repairs, unlimited remote diagnostic support, and logistical coordination for loaner equipment during extended repairs. All work must adhere strictly to manufacturer protocols and utilize genuine parts, proprietary software, and factory-certified technicians due to the instrument’s highly specialized nature, involving ultra-high vacuum systems and precise voltage controls that demand exclusive technical knowledge only Thermo Fisher Scientific possesses. Third-party service providers are deemed incapable of meeting the agency’s critical requirements due to delayed response times, administrative bottlenecks, lack of direct access to proprietary diagnostics, and inability to guarantee rapid prioritization, all of which risk sample loss, equipment damage, and disruption to high-stakes scientific research. The Delta V Advantage IRMS, valued at approximately $400,000, operates under stringent precision standards critical to the Northwest Fisheries Science Center’s research mandates. The agency has determined that only Thermo Fisher Scientific, as the original equipment manufacturer, can ensure zero-lag service response, direct integration with engineering bulletins and firmware updates, and certified calibration to maintain analytical accuracy. The requirement is classified under NAICS Code 811219 with a $22 million small business size standard, and while this notice is not a solicitation, interested parties may submit written documentation within 15 days to challenge the sole-source determination. All services must be conducted at the Seattle facility, and failure to respond in writing will not constitute grounds for competitive bidding. The contract’s success hinges on consistent, uninterrupted instrument uptime, making direct OEM involvement non-negotiable for mission-critical operations.

General Info

Sole-source contract for OEM maintenance of isotope mass spectrometer with zero-lag response and proprietary service required.

Agency

Department Of Commerce NoaaView Agency

NAICS

811210 - Electronic and Precision Equipment Repair and MaintenanceView NAICS

Place of Performance

MO, USA

Set-Aside

NONE

Documents

(1)

JOFOC_IRMSServiceContract+26-421_Redacted.pdf

PDF

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Organization & Contact Information

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AgencyDepartment Of Commerce Noaa
Contacts1 person available
OfficeKANSAS CITY, MO, 64106, USA
Organization / Agency
Department Of Commerce Noaa
View Agency Profile
Office AddressKANSAS CITY, MO, 64106, USA
Contacts
Suzanne Johnston
contact@example.gov

Full Description

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NOTICE OF INTENT TO NEGOTIATE A SINGLE-SOURCE CONTRACT 


In compliance with Federal Acquisition Regulations coupled with the provisions set forth by FAR Subpart 5.101(a)(1), this Notice is hereby published to inform of the following:The U.S. Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Office of Management and Budget (OMB) intends to negotiate, on a sole source basis, under authorities provided in the Federal Acquisition Regulations, with Thermo Electron North America LLC 


The requirement is to procure the following: The objective of this contract is to secure a three-year (Base plus two Option Years) technical support and maintenance agreement for the Thermo Fisher Scientific Delta V Advantage IRMS. The contractor shall provide all necessary technical expertise, proprietary diagnostics, and hardware support required to sustain the instrument’s performance at OEM-specified levels of precision and accuracy.


The scope of this effort includes:


  • System Optimization: Expert-level calibration of vacuum and voltage parameters.
  • Operational Continuity: Rapid response corrective repairs and technical troubleshooting to minimize downtime and prevent the loss of irreplaceable research samples.
  • Risk Management: A direct service pipeline to bypass the administrative and priority tier delays inherent in third-party service models.
  • Full Lifecycle Support: Provision of all labor, travel, and genuine OEM parts necessary to keep the instrument in peak operational condition for the duration of the performance period.

The agency expects that this contract results in a "zero-lag" service environment, ensuring the ECP can meet all internal and partner research deadlines with high-confidence analytical data.


All work to be performed as described by the manufacturer’s maintenance manuals and technical bulletins and in accordance with the Statement of Work (SOW). 


The service included in the service contract, such as performance maintenance or repair calls, must be fulfilled by a Thermo Fisher Scientific technician due to proprietary software, parts, and training. Thermo Fisher Scientific is the uniquely qualified source to provide these services. While third-party aggregators (such as Remi or CenMed) offer service contracts as 3rd party intermediaries, the Northwest Fisheries Science Center has determined these alternatives are incapable of meeting the government’s minimum requirements for the following reasons:


  • Service Priority and Latency: Market research and past performance have demonstrated that third-party vendors are treated as the lowest priority for service scheduling. This creates an unacceptable gap between the failure of the instrument and the arrival of a technician.
  • Administrative and Technical Latency: The use of a third-party intermediary introduces an additional layer of bureaucracy that has historically delayed the initiation of service requests. The requirement for a third-party contract specialist to authorize and coordinate with OEM technicians creates a bottleneck. For an instrument as sensitive as the IRMS—where vacuum seals or voltage instabilities can worsen if not addressed immediately—this administrative lag is unacceptable and poses a risk of further damage to the system.
  • Proprietary Diagnostic Access: The Delta V Advantage IRMS utilizes proprietary diagnostic software and firmware. While third-party companies may attempt to sub-contract Thermo technicians, they do not possess the direct, seamless integration into Thermo’s service. Direct OEM support ensures that the ECP has immediate access to the most recent firmware updates, engineering bulletins, and specialized parts inventories that are not guaranteed through third-party "pass-through" contracts.

The Delta V Advantage IRMS is an ultra-sensitive analytical platform that operates under extreme physical parameters, including high-vacuum environments and precise voltage regulations. Thermo Fisher Scientific is the sole provider capable of meeting the agency’s requirements due to the following:


  • Proprietary Technical Data: As the OEM, Thermo Fisher Scientific maintains exclusive rights to the proprietary diagnostic software, internal schematics, and specialized engineering protocols required for the Delta V Advantage.
  • Specialized Expertise: Maintenance requires specialized factory training that is not available in the general commercial market. Only OEM-certified engineers possess the specific technical competencies to calibrate the system to the sensitivity levels required for the ECP’s research.
  • Risk Mitigation: Utilizing a third-party provider lacks the assurance of proprietary diagnostic tools, which increases the risk of prolonged downtime and potential damage to the sensitive electronics of the $400,000 system. In the past, working with third party companies like CenMed and Remi, has resulted in our requirements being treated as a low priority. This has led to extended instrument downtime and has prevented us from meeting our contractual obligations.

While third-party service aggregators (e.g., Remi, CenMed) exist within the marketplace, they are not technically capable of meeting the agency's "level of quality" due to service priority and latency, administrative and technical latency, and proprietary diagnostic access. Refer to Market Research Documentation for more details.


The applicable Size Standard is North American Industry Classification System (NAICS) Code 811219 with a Small business size standard of $22M. 


This Sole Source Determination is based on NOAA's requirement that Thermo Electron is the only Vendor that provides the required services. 


Tasks


Annual Preventative Maintenance (PM): The contractor shall perform one (1) scheduled on-site preventative maintenance visit per contract year. The result of this task is a certified verification that the Delta V Advantage IRMS is operating within the OEM performance specifications.


Requirement: The contractor must inspect, clean, and replace wearable components (e.g., filaments, seals, or vacuum oil) per OEM service protocol.


Outcome: A comprehensive service report detailing the "as-found" and "as-left" status of the instrument, confirming vacuum integrity and voltage stability.


On-Site Corrective Repair and Emergency Service


In the event of an instrument failure or performance degradation, the contractor shall provide priority on-site corrective service.


Requirement: Provide all labor, travel, and genuine OEM replacement parts to restore the instrument to full operational status.


Response Priority: The contractor must provide the highest tier of service priority, ensuring scheduling is not delayed by third-party administrative processes.


Outcome: Restoration of the IRMS to a state of high-precision data collection with minimal downtime.


Priority Technical Support and Diagnostics


The contractor shall provide unlimited access to OEM-level technical support via telephone or secure remote diagnostic platforms.


Requirement: Support must be provided by engineers specialized in Isotope Ratio Mass Spectrometry, covering hardware, software, and firmware optimization.


Outcome: Immediate resolution of minor technical issues that do not require an on-site visit, thereby maintaining continuous mission readiness.


Logistical Support and Loaner Equipment


In the event of extensive repairs, the contractor shall coordinate logistics and provide coverage for the transport of specialized components or the provision of loaner equipment.


Requirement: When an "in-shop" repair is necessitated by the complexity of the failure, the contractor shall coordinate return shipping and provide limited coverage for rental/loaner units to bridge the gap in laboratory capabilities.


Outcome: Prevention of total laboratory work stoppage during long-lead repair events.


Period of performance is Date of Award through 3 years. 


This service will be performed at the Northwest Fisheries Science Center, 2725 Montlake Blvd. E., Seattle 98112


 **THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE PROPOSALS AND NO SOLICITATION PACKAGE IS AVAILABLE. HOWEVER, FIRMS THAT BELIEVE THEY CAN FULLY MEET THE GOVERNMENT'S REQUIREMENTS MAY SUBMIT SUBSTANTIATING DOCUMENTATION IN WRITING TO THE IDENTIFIED POINT OF CONTACT WITHIN 15 DAYS AFTER PUBLICATION OF THIS SYNOPSIS. SUCH DOCUMENTATION WILL BE EVALUATED SOLELY FOR THE PURPOSE OF DETERMINING WHETHER OR NOT TO CONDUCT THIS PROCUREMENT ON A COMPETITIVE BASIS. A DETERMINATION BY THE GOVERNMENT NOT TO CONDUCT A COMPETITIVE PROCUREMENT, BASED UPON RESPONSES TO THIS NOTICE, IS SOLELY WITHIN THE DISCRETION OF THE GOVERNMENT. ORAL COMMUNICATIONS ARE NOT ACCEPTABLE IN RESPONSE TO THIS NOTICE.

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NAICS: 334516
New
Federal
To purchase Seal Analytical AQ400 Discrete NutrienThe U.S. Department of Commerce, NOAA, is announcing its intent to sole source the purchase of a Seal Analytical AQ400 Discrete Nutrient Analyzer to measure phosphate, nitrate, and ammonia levels in water samples from Lake Erie and Saginaw Bay. This acquisition is necessary due to the specialized nature of the instrument, which is uniquely suited to meet the precise analytical requirements for monitoring nutrient concentrations in these critical aquatic environments. The solicitation number is 1333MJ26Q0029, with the notice posted on July 26, 2026, and responses due by August 10, 2026. The contract falls under NAICS code 334516, which pertains to laboratory analytical instrument manufacturing. The contracting office is located in Kansas City, Missouri, and the primary point of contact is Michelle Brebnor, reachable via email at MICHELLE.BREBNOR@NOAA.GOV. The equipment will be deployed at federal research and monitoring sites to support environmental data collection efforts.
Analytical Laboratory Instrument Manufacturing

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1 day ago

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NAICS: 541330
New
Federal
Technical Support and Integration Services for Acoustic Telemetry SystemsThe contract requires the provision of comprehensive post-delivery technical support, system integration, calibration, and training services for NOAA scientists utilizing INNOVASEA’s acoustic telemetry equipment. The support encompasses ensuring the reliable operation of deployed systems, seamless integration with existing NOAA infrastructure, precise calibration of acoustic sensors and receivers, and thorough training to enable NOAA personnel to effectively manage, maintain, and interpret data from the telemetry systems. All work must be performed to meet NOAA’s scientific and operational standards, with the primary place of performance located in the 98366 zip code area. This subcontract, classified under NAICS code 541330 for scientific and technical consulting services, is issued under the Department of Commerce, specifically for NOAA, with a response deadline of July 31, 2026. While the solicitation number and point of contact are not provided, the procurement is open to qualified vendors capable of delivering specialized support in marine acoustic telemetry technologies. The contract emphasizes hands-on, on-site technical engagement tailored to the needs of NOAA researchers, ensuring long-term system efficacy and data integrity for ongoing environmental monitoring and fisheries science initiatives.
Engineering Services

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3 days ago

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NAICS: 484220
New
Federal
Logistics and Delivery Coordination for Scientific EquipmentThe contract requires comprehensive logistics and delivery coordination for sensitive marine scientific equipment, ensuring secure packaging, reliable transportation, and guaranteed on-time delivery to the Northwest Fisheries Science Center in Port Orchard, Washington, with zip code 98366. The scope includes handling both domestic and international shipments as needed, demanding expertise in managing high-value, delicate instruments under strict environmental and security protocols throughout transit. All activities must adhere to timelines and standards that protect equipment integrity and support critical scientific operations. This is a subcontract under the Department of Commerce, NOAA, classified under NAICS code 484220 for truck transportation. The opportunity was posted on July 24, 2026, with responses due by July 31, 2026, at 7:00 PM Eastern Time. Performance is centered on the specified delivery location, and while the solicitation number and point of contact details are not provided, the contract anticipates a vendor capable of navigating complex shipping environments, regulatory requirements, and time-sensitive logistics to meet the needs of federal marine research initiatives.
Specialized Freight (except Used Goods) Trucking, Local

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3 days ago

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NAICS: 423490
New
Federal
Authorized Reseller of INNOVASEA Acoustic Telemetry EquipmentThe contract awards authorized resale rights for INNOVASEA’s proprietary acoustic telemetry equipment, requiring precise supply and delivery of ARC-150 and ARC-300 mooring recovery systems, VR100 transponders, and V7T-2x-A69 transmitters, all of which must fully comply with the manufacturer’s technical specifications. The equipment is intended for use by the National Oceanic and Atmospheric Administration under the Department of Commerce, with performance tied to the zip code 98366, indicating delivery to a specific operational or research site. This subcontract, classified under NAICS code 423490 for other merchant wholesalers of industrial equipment, does not involve set-aside provisions and was posted for potential responders on July 24, 2026, with a firm deadline of July 31, 2026, for submissions. No point of contact details are provided in the documentation.
Other Professional Equipment and Supplies Merchant Wholesalers

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3 days ago

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NAICS: 488510
New
Federal
International Shipping and Import Duty ManagementThe contract requires comprehensive coordination of international shipping, customs clearance, and payment of import duties and tariff surcharges for meteorological equipment sourced from overseas. The work involves managing the full logistics chain from foreign origin to domestic delivery, ensuring compliance with all international trade regulations and timely payment of applicable fees to avoid delays or penalties. The performance location is designated as Chesapeake, Virginia, with a zip code of 23320, indicating the final destination for the equipment once cleared through customs. This subcontract, classified under NAICS code 488510 for support activities for air transportation, is issued by the National Oceanic and Atmospheric Administration under the U.S. Department of Commerce. The opportunity was posted on July 24, 2026, with a response deadline of August 4, 2026, at 7:00 PM. While no specific set-aside status or point of contact is provided, the requirement emphasizes precision in handling sensitive meteorological instrumentation through complex international supply chains, with strict adherence to U.S. import protocols and timelines.
Freight Transportation Arrangement

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3 days ago

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NAICS: 334310
New
Federal
Supply of USB Configuration CablesThe contract involves the supply of three USB configuration cables equipped with M12 connectors, each measuring 1.8 meters in length, specifically designed for configuring MaxiMet systems. These cables are essential for setting up and maintaining meteorological equipment, ensuring accurate data collection and operational reliability. The solicitation is classified as a subcontract under NAICS code 334310, indicating it relates to the manufacturing of communication equipment. The opportunity is being managed by the Department of Commerce, NOAA, with performance required at a location in Chesapeake, Virginia, with a zip code of 23320. The contract was posted on July 24, 2026, and all responses must be submitted by August 4, 2026, at 7:00 PM Eastern Time. There is no set-aside designation specified, and no point of contact information is provided in the data. The full details and submission portal can be accessed through the SAM.gov link provided.
Audio and Video Equipment Manufacturing

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NAICS: 335930
New
Federal
Supply of 20m Power & Communications CablesThe contract entails the supply of 16 units of 20-meter power and communications cables specifically engineered for use with Gill MaxiMet Marine systems, intended for deploying remote sensors in demanding marine environments. These cables must ensure reliable power delivery and uninterrupted data transmission under harsh oceanic conditions, requiring robust construction, corrosion resistance, and compatibility with the operational specifications of the Gill MaxiMet sensors. The procurement is classified as a subcontract under NAICS code 335930, indicating it falls within the category of other electrical equipment and component manufacturing, and the place of performance is designated as Chesapeake, Virginia with a zip code of 23320. The solicitation was posted on July 24, 2026, with a response deadline of August 4, 2026, at 7:00 PM Eastern Time. The awarding agency is the Department of Commerce, specifically through NOAA, underscoring that the cables support critical oceanographic, meteorological, or environmental monitoring missions. While no set-aside designation is specified, the requirement is targeted toward capable subcontractors who can meet technical performance standards and deliver high-reliability components under a tight timeline. All proposals must adhere strictly to the technical and logistical requirements of the Marine systems they serve, ensuring seamless integration and long-term durability in saltwater exposure and dynamic marine applications.

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3 days ago

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NAICS: 335930
New
Federal
Supply of 2m Power & Communications CablesThe contract requires the supply of seven units of 2-meter power and communications cables specifically designed to be compatible with Gill MaxiMet Marine systems, ensuring seamless integration with existing marine environmental monitoring equipment. The requirement is issued as a subcontract under the NAICS code 335930, indicating the focus on electrical equipment and component manufacturing. The opportunity was posted on July 24, 2026, with a response deadline of August 4, 2026, at 7:00 PM, leaving a limited window for interested parties to submit proposals. Performance of the contract is set to take place in Chesapeake, Virginia, with a ZIP code of 23320, suggesting the cables will be deployed or serviced within that regional operational area. The contracting entity is the Department of Commerce, specifically NOAA, highlighting the application’s relevance to marine, coastal, or atmospheric research and monitoring programs.

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NAICS: 334510
New
Federal
Supply of Marine Weather StationsThe contract involves the procurement and delivery of 21 units of Gill Instruments MaxiMet Marine GMX560 Compact Weather Stations, specifically configured and calibrated to meet exacting technical specifications required for marine environmental monitoring. All units must be fully functional and prepared for immediate deployment in challenging maritime conditions, ensuring accurate and reliable collection of atmospheric and oceanic data. The equipment is intended for use at a designated place of performance in Chesapeake, Virginia, where it will support operational and research activities under the auspices of the National Oceanic and Atmospheric Administration, a division of the Department of Commerce. Submissions for this subcontract opportunity are due by August 4, 2026, at 7:00 p.m., with the solicitation posted on July 24, 2026. The North American Industry Classification System code 334510 indicates this falls under the manufacturing of measuring and controlling instruments, underscoring the technical and precision manufacturing nature of the requirement. The contract does not specify a set-aside designation, meaning it is open to all eligible contractors without preferential treatment. The emphasis is on adherence to technical standards, timely delivery, and proper calibration to ensure data integrity for NOAA’s marine weather monitoring programs.
Electromedical and Electrotherapeutic Apparatus Manufacturing

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3 days ago

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NAICS: 484220
New
Federal
Logistics and Shipping CoordinationThe contract requires coordination of final packaging, labeling, and shipment of goods to Grandview, Missouri, with strict adherence to Department of Transportation regulations and Department of Defense shipping standards. All activities must be executed to ensure full compliance with federal transportation and defense logistics protocols, including proper documentation, secure handling, and accurate labeling for both regulatory and operational purposes. The place of performance is designated as Grandview, MO, with a ZIP code of 64030, and the work must be completed in alignment with the specified delivery expectations and compliance requirements. This is a subcontract under a Total Small Business Set-Aside, classified under NAICS code 484220, which pertains to truck transportation of specialized freight. The opportunity was posted on July 24, 2026, with a response deadline of August 4, 2026, and is sponsored by the Department of Commerce, NOAA. While the specific agency office address and point of contact are not provided, the contract is exclusive to small businesses as defined by the Small Business Administration, and bidders must qualify under the SBA’s size standards for the industry. All proposals must demonstrate capability to meet the rigorous compliance, timing, and logistical demands associated with federal shipping obligations.
Specialized Freight (except Used Goods) Trucking, Local

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