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Notice of Intent to Sole Source USAFA Autoclave System and Reverse Osmosis System

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USAFAAutoclaveSystemandReverseOsmosisSystem Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The United States Air Force Academy intends to award a sole-source, Firm-Fixed-Price contract to Getinge USA Sales, LLC for the replacement of one 275L steam sterilizer system and one wall-mounted reverse osmosis water treatment system, both essential for the daily operations of the Department of Biology serving over 800 cadets. The autoclave must meet strict specifications including gravity, vacuum, and liquid cycles within precise temperature ranges, a freestanding configuration with specific exterior dimensions, integrated electric steam generation requiring 480V 3-phase and 115V 1-phase power, and a touchscreen interface backed by a PACS 3500 PLC with built-in safety interlocks and steam valves. The RO system must produce up to 400 gallons per day with a 3-pre-filter and single-membrane design, include a manual bypass and polyphosphate feeder, and fit within tight spatial constraints while operating on 115V power. Both systems will be installed as a turnkey project involving full removal and haul-away of existing units, followed by professional installation, utility connections, calibration, and commissioning. The decision to proceed without competition is based on the unique spatial limitations of the laboratory, which prevent the use of any autoclave model other than Getinge’s 275L unit due to its precise fit within the pre-built room footprint. Additionally, the academy currently maintains an active maintenance agreement with Getinge for other laboratory autoclaves, making integration of this new system into the existing service contract logistically and financially advantageous by standardizing technician training, ensuring parts compatibility, and reducing administrative burden. Direct procurement from Getinge is deemed essential to maintain OEM-certified installations, proper warranty validation, and compliance with biological safety standards, thus avoiding risks associated with supply chain delays or substandard service. While the notice explicitly states no formal solicitation will be issued, responsible sources may submit capability statements by the deadline to allow the government to reassess the need for competition, though any decision not to compete remains entirely discretionary.

General Info

Sole-source contract to Getinge for 275L sterilizer and RO system with turnkey installation due to spatial and compatibility constraints.

Agency

Department Of Defense → FA7000 10 Cons LgcView Agency

NAICS

339113 - Surgical Appliance and Supplies ManufacturingView NAICS

Place of Performance

USAF Academy, CO, 80840, USA

Set-Aside

NONE

Documents

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No documents available

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Organization & Contact Information

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AgencyDepartment Of Defense → FA7000 10 Cons Lgc
Contacts2 people available
OfficeUSAF ACADEMY, CO, 80840-2303, USA
Organization / Agency
Department Of Defense → FA7000 10 Cons Lgc
View Agency Profile
Office AddressUSAF ACADEMY, CO, 80840-2303, USA
Contacts
Amy Krause
contact@example.gov
Nicole Cibula
contact@example.gov

Full Description

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The United States Air Force Academy (USAFA) intends to award a sole-source, Firm-Fixed-Price contract to Getinge USA Sales, LLC (Getinge) under the simplified procedures for commercial products in accordance with RFO Part 12. The proposed North American Industry Classification System (NAICS) Code is 339113 (Surgical Appliance and Supplies Manufacturing).


Requirement:
The USAFA Dean of Faculty Department of Biology (DFBI) requires the lifecycle replacement of one Autoclave System and one Reverse Osmosis (RO) System for use by over 800 Cadets per year for critical daily operations, including sterilizing materials for classes and research and processing biohazardous waste.


The systems must meet the following salient characteristics:


Steam Sterilizer System (Autoclave)


  • Quantity: One (1) new system
  • Chamber volume: At least 275L
  • Gravity Cycles: Capable of 110C – 135C temperatures
  • Vacuum Cycles: Capable of 110C – 135C temperatures
  • Liquid Cycles: Capable of 104C – 135C temperatures
  • Exterior Dimensions (W x H x D): Close to 30” x 74” x 48”
  • Configuration: Freestanding unit
  • Utilities: Integrated electric steam generator with 480V AC, 60Hz, 3-phase electrical requirements; sterilizer control with 115V AC, 60Hz, 1-phase electrical requirements
  • Control Interface: Touchscreen interface and a PACS 3500 Programmable Logic Controller with preprogrammed cycles
  • Safety Features: Chamber safety interlock and steam safety valves to protect against over pressurization

Reverse Osmosis (RO) Water Treatment System


  • Quantity: One (1) new system
  • Configuration: Wall-mounted system with associated bladder tank
  • Utilities: 115V, 60Hz, 1-phase electrical requirements
  • Capacity: Capability to produce up to 400 gallons per day of RO water
  • Rough Dimensions (L x W x D): Close to 38” x 26” x 7”
  • Filter Elements: 3 pre-filters and single membrane
  • Bypass: Manual bypass capability
  • Feeder: Polyphosphate feeder cartridge

Removal and Installation Services


  • Deinstallation, removal, and complete haul-away of the Department's existing Autoclave and RO systems.
  • Turnkey installation, final utility connections, calibration, and startup testing of the new system.

Justification:
In accordance with RFO 12.102(a), the Government has determined that only one source is reasonably available to fulfill this requirement.


Market research and responses to a prior Request for Information (RFI) confirmed that alternative manufacturer models that meet the minimum 275L chamber volume are physically too large to fit into the laboratory room’s highly restricted, pre-built spatial footprint. Getinge is the only known manufacturer whose 275L unit complies with the strict physical room dimensions.


Additionally, DFBI currently has an active preventative maintenance and service contract with Getinge for other departmental laboratory autoclaves. Standardizing on Getinge equipment allows the Government to integrate this new system under the existing active maintenance contract immediately. This standardizes training for laboratory technicians and biological safety personnel, ensures immediate compatibility of replacement parts, and reduces administrative and logistical overhead by avoiding the management of multiple service contracts.


To prevent unacceptable supply chain, installation, and biological safety certification risks, the Government requires this procurement to be executed directly with Getinge USA Sales, LLC to guarantee OEM-certified utility connections, check-out, and warranty integration.


Disclaimer:
This notice of intent is not a request for competitive quotations, and a formal solicitation will not be issued. However, any responsible source that believes it can meet these requirements may submit a capability statement. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination not to compete this action is solely within the discretion of the Government.


Responses:
Submit capability statements electronically to Nicole Cibula at nicole.cibula@us.af.mil and Amy Krause at amy.krause.1@us.af.mil by 11:00 AM (MDT) on 7 August 2026.

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NAICS: 811411
Federal
Item Unique Identification (IUID) Marking and ReportingThis contract requires the application of ISO/IEC 16022-compliant Data Matrix markings to systems in accordance with MIL-STD-130 standards for Item Unique Identification (IUID). The successful bidder must ensure that all required items are permanently marked with unique, machine-readable Data Matrix codes that meet government specifications for durability, readability, and data content. Alongside physical marking, the contractor is obligated to accurately submit the corresponding IUID data to the Wide Area Workflow (WAWF) system to ensure full compliance with Department of Defense traceability and inventory requirements. The work must be performed at the USAF Academy location, zip code 80840, and the subcontract is set aside entirely for small businesses under the SBA’s Total Small Business Set-Aside program as defined under FAR 19.5, with the NAICS code 811411 indicating repair and maintenance services. The opportunity was posted on July 23, 2026, and responses are due by August 6, 2026.
Home and Garden Equipment Repair and Maintenance

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NAICS: 423490
Federal
Specialty Component Supplier (NI-9239 Modules, cDAQ Chassis)The contract requires the supply of genuine National Instruments NI-9239 modules and cDAQ chassis for integration into a Department of Defense data acquisition system, with performance to be conducted at the USAF Academy in Colorado, 80840. This is a subcontract under a Total Small Business Set-Aside, meaning only small businesses certified by the SBA are eligible to respond, as defined under FAR 19.5 and NAICS code 423490. The solicitation was posted on July 23, 2026, with proposals due by August 6, 2026, at 8:00 PM Eastern Time, and the procuring activity is listed under FA7000 10 Cons Lgc, a Defense Department office. All components must be authentic National Instruments products to ensure compatibility and reliability within the military-grade data acquisition environment.
Other Professional Equipment and Supplies Merchant Wholesalers

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NAICS: 541512
Federal
On-Site Commissioning and Operator TrainingThe contract requires the delivery and installation of a system at the United States Air Force Academy located in Colorado with a zip code of 80840, followed by comprehensive checkout testing to ensure full operational functionality. On-site operator training is a mandatory component, focusing on the proper use, routine maintenance, and operational procedures necessary for effective system performance. The effort is classified as a subcontract under a Total Small Business Set-Aside, meaning only small business concerns are eligible to bid, and it falls under the NAICS code 541512 for computer systems design services. The solicitation was posted on July 23, 2026, with responses due by August 6, 2026, and is managed by the Department of Defense under the agency designation FA7000 10 Cons Lgc. All work must be performed at the specified location, and no remote or off-site alternatives are permitted for training or installation.
Computer Systems Design Services

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NAICS: 541380
Federal
Pre-Test Validation and Calibration ServicesThe contract requires the performance of pre-test functional validation and calibration of a force balance system installed in the Ludwig Tube, under simulated Mach 6 aerodynamic conditions, with the explicit requirement to verify consistent performance over an 80 millisecond duration. The work focuses on ensuring the force balance accurately measures and responds to dynamic loads in a hypersonic test environment, which is critical for reliable experimental data collection. This service is essential for validating instrument integrity prior to full-scale testing and must be completed to precise technical standards under extreme conditions. This is a subcontract classified as a Total Small Business Set-Aside under FAR 19.5, with NAICS code 541380 indicating it falls within the category of other scientific and technical consulting services. The opportunity was posted on July 23, 2026, with a response deadline of August 6, 2026. The place of performance is located at the USAF Academy in Colorado, with the contracting activity under the Department of Defense, specifically the FA7000 10 Cons Lgc organization. All work must be executed by a certified small business, and the successful offeror will be expected to deliver verified calibration data and validation reports meeting the specified technical requirements for the hypersonic test facility.
Testing Laboratories and Services

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NAICS: 541330
Federal
Data Acquisition System Integration (NI LabView & cDAQ)The contract requires integration of a force balance system with an NI cDAQ chassis and NI-9239 modules to enable precise real-time data acquisition with a strict latency requirement of 80 milliseconds. The work involves configuring LabVIEW software to manage signal conditioning, data acquisition, and system synchronization across the hardware components, ensuring reliable and timely collection of force measurements under dynamic conditions. All system components must be properly calibrated and tested to meet performance standards in a high-fidelity testing environment. Performance is to be carried out at the USAF Academy location in Colorado Springs with a zip code of 80840. The contract is designated as a Total Small Business Set-Aside under NAICS code 541330, indicating it is reserved exclusively for small business concerns. The solicitation was posted on July 23, 2026, with a response deadline of August 6, 2026. The contracting entity is the Department of Defense under the FA7000 10 Cons Lgc office, and the work supports defense-related research and testing activities, requiring adherence to federal acquisition guidelines and technical precision in real-time data capture systems.
Engineering Services

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NAICS: 334511
Federal
High-Precision Force Balance Design and FabricationA custom six-component force balance with a one-inch outer diameter is to be designed and manufactured for aerospace applications, specifically to operate under Mach 6 conditions while measuring forces and moments with a response time no longer than 80 milliseconds. The project requires high precision engineering to ensure accurate data collection in extreme aerodynamic environments, likely supporting flight testing or wind tunnel experimentation at the USAF Academy. The contract is structured as a subcontract under a Total Small Business Set-Aside, reserved exclusively for small businesses as defined by the SBA, and falls under NAICS code 334511 for navigation, measuring, electromedical, and control instruments manufacturing. The solicitation was posted on July 23, 2026, with proposals due by August 6, 2026, and the work will be performed in Colorado at the specified facility. The Department of Defense is the overseeing agency, and the contract is posted under a federal procurement system for transparent submission and evaluation.
Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing

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NAICS: 561612
Federal
Key and Security Control ManagementThe contract entails the comprehensive administration of key and access control systems across 13 buildings at the USAF Academy, ensuring strict adherence to Department of Defense physical security standards. Responsibilities include the issuance, tracking, and auditing of physical keys and electronic access credentials, maintaining detailed audit logs for all access events, and implementing protocols that guarantee continuous compliance with federal security requirements. The system must support real-time monitoring, accountability, and reporting capabilities to safeguard sensitive facilities and personnel. This subcontract is open for bidding with a response deadline of August 17, 2026, and falls under NAICS code 561612, classifying it under security services. The performance location is specifically tied to the USAF Academy campus in Colorado, with no alternate sites specified. The contracting entity is the Department of Defense under the office designation FA7000 10 Cons Lgc, and while no point of contact or set-aside details are provided, the work is expected to be executed in full alignment with DoD mandates for physical asset protection and security system integrity.
Security Guards and Patrol Services

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NAICS: 561499
Federal
Event Support Services for 100+ Annual Cadet EventsThe contract encompasses comprehensive logistical and operational support for more than 100 annual cadet events at the USAF Academy, including parades, ceremonies, competitions, and academic functions. Responsibilities include full-cycle event management from setup and staffing to teardown, ensuring seamless execution and adherence to operational standards. All services must be delivered on-site at the USAF Academy location with zip code 80840, requiring personnel and equipment to be readily available to accommodate the high frequency and varied nature of the events throughout the year. This subcontract, posted on July 16, 2026, is governed under NAICS code 561499 and has a response deadline of August 17, 2026. The contracting agency is the Department of Defense under the office designation FA7000 10 Cons Lgc. There is no set-aside designation specified, and the contract does not indicate a point of contact or additional geographic details beyond the place of performance. Interested parties must submit proposals before the specified deadline to be considered for award, with all activities centered on supporting the cadet program’s ceremonial and academic calendar at the academy.
All Other Business Support Services

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